National Library of New Zealand Policy Statements for: access point for person

Do not record this element. Apply the options at this element only when determining a value for another element.

Do not apply.

Do not apply.

Apply.

Apply when recording:

• a value of base authorized access point for person where the preferred name in direct order represents the name under which the person would normally be listed in authoritative lists in their language or country of residence or activity; or,
• a value of base variant access point for person where a variant name in direct order supports identification and access.

See NLNZ guidance for examples.

Apply when recording:

• a value of base authorized access point for person where the preferred name in rotated order represents the name under which the person would normally be listed in authoritative lists in their language or country of residence or activity; or,
• a value of base variant access point for person where a variant name in rotated order supports identification and access.

See NLNZ guidance for examples.

Apply when recording:

• a value of base authorized access point for person that is not a characterizing word or phrase; or,
• a value of base variant access point for person that is not a characterizing word or phrase; or,
• a value of base variant access point for person where including an initial article in a variant name supports identification and access.

See NLNZ guidance for examples.

Apply when recording:

• a value of base authorized access point for person that is a characterizing word or phrase; or,
• a value of base variant access point for person that is a characterizing word or phrase; or,
• a value of base variant access point for person where omitting an initial article in a variant name supports identification and access.

See NLNZ guidance for examples.

Do not apply.

Apply.

See NLNZ guidance.

Always make an addition in any of the following situations:

• where a value of Person: date of birth and/or Person: date of death is known, and fits with NLNZ privacy guidelines
• where a value of Person: fuller form of name is known and where an initial or abbreviation suggests a fuller form of name, and fits with NLNZ privacy guidelines
• where the name does not convey the idea of a person

Next, consider whether the access point, plus any additions that are applicable, matches a value of another access point for a different entity in the:

• LC/NACO Name Authority File VES, or
• NLNZ catalogue

If so, make further additions to resolve the conflict.

See NLNZ guidance.

Apply.

Determine the value, then see NLNZ guidance.

For persons using pseudonyms, do not include a value of Person: date of birth in access points associated with the pseudonym unless required to distinguish from another person with the same name. See NLNZ guidance for examples.

Apply.

Determine the value, then see NLNZ guidance.

For persons using pseudonyms, do not include a value of Person: date of death in access points associated with the pseudonym unless required to distinguish from another person with the same name. See NLNZ guidance for examples.

Apply if a part of the given name or surname used in the preferred name is represented by an initial or an abbreviation, or is needed to resolve conflict.

Determine the value, then see NLNZ guidance.

Apply only when research fails to provide any other information that can be used to resolve conflict.

Determine the value, then see NLNZ guidance.

Apply only to resolve conflict or when the base access point does not convey the idea of a person.

Record a value that is based on a structured description of Person: profession or occupation.

Determine the value, then see NLNZ guidance.

Apply only when the term appears on the resource and is required to resolve conflict.

Determine the value, then see NLNZ guidance.

Apply.

Apply only to resolve conflict.

See NLNZ guidance.

Apply only to resolve conflict.

See NLNZ guidance.

Apply only when research fails to provide any other information that can be used to resolve conflict.

See NLNZ guidance for examples.

Apply.

Determine the value, then see NLNZ guidance.

Do not apply.

Do not apply.