NLNZ guidance

Consider the entire run of a diachronic work when determining if there is a significant change of subject. A work that has an indeterminate plan (successive or integrating) may focus on a particular topic for a period of time but the inclusion or exclusion of that topic will not generally be considered significant in the overall lifetime of the work

If a corporate body is the only subject or the main subject of a diachronic work then a change in the name of the corporate body is treated as a significant difference and results in a new work

A significant change in work: subject work and its narrower elements (most commonly work: summary) will usually constitute a new work

Condition: There is a significant difference in a value of Work: related agent of work or an element subtype

Condition option: Record a new instance of Work

Diachronic works

If the authorized access point for the work includes a value of authorized access point for agent and that agent changes then the result is a new work

For the element subtype Work: subject agent, follow the guidance for Work: subject

For the element subtype Work: creator agent of work, a change in creator agent of work is treated as a significant difference and results in a new work

For all other element subtypes of Work: related agent of work a significant difference will not usually result in a new work

Generally do not treat a change in issuing body alone as resulting in a new work

Condition: There is a significant difference in a value of Work: frequency or Work: ISSN

Condition option: Record a new instance of Work

Frequency

Do not treat a change in frequency of a diachronic work as resulting in a new work unless it is accompanied by a significant change in a different element such as subject, related agent or title.

Where a diachronic work is also issued as a cumulation generally treat the cumulation as a different work.

ISSN

For New Zealand publications treat a significant difference in a value of ISSN as a new instance of Work unless advised otherwise by the ISSN Librarian

For non-New Zealand publications, treat a significant difference in a value of ISSN as a new instance of Work, in the absence of evidence to the contrary

Condition option: Relate a new instance of Work to the other work using Work: transformation by policy of or an element subtype

Record the relationship only when the related manifestation is held in NLNZ collections

Condition: There is a significant difference in a value of Work: preferred title of work that is a change in a value of Corporate Body: name of corporate body

Condition option: Record a new instance of Work

Do not treat a change in the form of name of the same corporate body as a significant change

Condition option: Relate a new instance of Work to the other work using Work: transformation by policy of or an element subtype

Record the relationship only when the related manifestation is held in NLNZ collections

Condition: There is a significant difference in the values of elements of an expression from the values of a representative expression that realizes a work.

Condition option: Record a new instance of Work

For serial works having one language of representative expression consider a significant change in language of representative expression to constitute a new work.

Authority work

Local authority records

Structured description

Do not record a string encoding scheme that is used to construct an authorized access point.

Data provenance

When recording an access point for work as part of a metadata description set describing a work), always record a source of information as a value of Work: source consulted. Here the value of Work: source consulted identifies a manifestation that embodies the work manifested.

Identify the Work: source consulted by recording values of:

Manifestation: title proper of manifestation

Manifestation: date of publication

Work: identifier for work [the metadata work that describes the resource]

See discussion and examples at:

Work > Source consulted

Work > Abridged as work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Abridgement of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Absorbed by work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Examples

Structured description: Burnett Foundation Aotearoa (Website)

Structured description: New Zealand geographer
Identifier: 0028-8144 

Structured description: Dive Pacific
Identifier: 1170-5418
Work: note on work: Published as Dive New Zealand within New Zealand, and Dive Pacific outside New Zealand. From 165 (Aug./Sept. 2018) published only as Dive Pacific.

Work > Absorbed in part by work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Work > Absorption in part of work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.

Work > Absorption of work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.

Work > Abstracted in work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Abstracts for work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Access point for work

Format of base access points for work

Condition option: Record a value that includes an initial article

Examples

Te Whānau o Trust strategic plan

Te Puke flaxmills

Condition option: Record a value that omits an initial article

Capitalise the first letter of the title.

Examples

Koroua me te moana
not Te koroua me te moana

Guide to the historic sites of Elmslie Bay, French Pass
not A guide to the historic sites of Elmslie Bay, French Pass

Additional elements and designations in access points for work

[NLNZ PS to be changed for the June release]

Additional elements and designations in access points for work

Successive resources:

Always make an addition in any of the following situations:

To identify a category of work
To identify a mode of delivery that is a distinguishing characteristic of the work, except for websites
To identify a related agent of work, where the title is generic
To identify the place of origin of work for newspapers, unless a place is identified in the title

Next, consider whether the access point, plus any additions that are applicable, matches a value of another access point for a different entity in the NLNZ catalogue, or the ISSN Portal if appropriate.

If so, make further additions to resolve the conflict. Choose the most appropriate value(s) from the options below to identify the access point for the work and distinguish it from the value of an access point for another entity. Consider the entire run of issues, and Work entity boundaries, and prefer an addition that will minimize the number of instances of Work.

See NLNZ guidance.

Static resources:

Always make an addition in any of the following situations:

to identify an agent that is a creator of a non-aggregate work
to identify an agent that is a creator of an aggregated work
to identify a numeric designation of musical work or an element subtype where the base access point consists solely of one or more types of composition, if applicable
to identify a key of representative expression where the base access point consists solely of one or more types of composition, if applicable
to identify a medium of performance of musical content of representative expression where the base access point consists solely of one or more types of composition, if applicable
to identify an agent that is associated with a liturgical work or an official communication
to identify a date associated with a treaty or a protocol ancillary to a treaty
to identify a category of a work for a comic where there is no agent that is a creator of the work
to identify a designation that is a distinguishing characteristic for a collection aggregate

Next, consider whether the access point, plus any additions that are applicable, matches a value of another access point for a different entity in the NLNZ catalogue.

Moving images; Radio programs: See NLNZ guidance.

Successive resources

Assessing conflict in titles described according to earlier cataloguing standards

When considering whether the access point for the work you are describing matches the access point for a work described according to earlier cataloguing standards, compare the following values for the two works. These values may not appear in the access point for work recorded for the earlier work, if so they will need to be inferred from the metadata description set:

Base access point of work
Category of work
Mode of delivery that is a distinguishing characteristic of the work
Other additions required under Official RDA (place of origin of work or related agent of work)

If all these values match, consider the access points to conflict, regardless of whether all values are included in the access point for work for the earlier work.

Example

Work 1 (described according to an earlier cataloguing standard)
Base access point of work: New Zealand teapot journal
Category of work: Series
Mode of delivery that is a distinguishing characteristic of the work: Print

Work 2 (described according to Official RDA)
Base access point for work: New Zealand teapot journal
Category of work: Series
Mode of delivery that is a distinguishing characteristic of the work: Print
Access point for work for work 2: New Zealand teapot journal (Series) (2025 : Print)
A value of Work: date of work is included in the access point, as the required additions of Series and Print are not sufficient to resolve the conflict.

Example

Work 1 (described according to an earlier cataloguing standard)
Base access point for work: Programme information & funding assistance guide
Category of work: Series
Mode of delivery that is a distinguishing characteristic of the work: Online

Work 2 (described according to Official RDA)
Base access point for work: Programme information & funding assistance guide
Category of work: Series
Mode of delivery that is a distinguishing characteristic of the work: Online
Access point for work for work 2: Programme information & funding assistance guide (Series) (Wellington, N.Z. : Online)
A value of Place: authorized access point for place is included in the access point, as the required additions of Series and Online are not sufficient to resolve the conflict

Example

Work 1 (described according to an earlier cataloguing standard)
Base access point for work: Steampunk chronicles
Category of work: Series
Mode of delivery that is a distinguishing characteristic of the work: Print

Work 2 (described according to Official RDA)
Base access point for work: Steampunk chronicles
Category of work: Series
Mode of delivery that is a distinguishing characteristic of the work: Print
Access point for work for work 2: Steampunk chronicles (Series) (Bloggs, Jane : Print)
The value of Work: author person is different for Work 1, so a value of Person: authorized access point for person is added to the access point, as the required additions of Series and Print are not sufficient to resolve the conflict.

Example

Work 1 (described according to an earlier cataloguing standard)
Base access point for work: Annual report
Category of work: Series
Mode of delivery that is a distinguishing characteristic of the work: Print
Related agent of work, added as the title is generic: Accident Compensation Corporation (N.Z.)

Work 2 (described according to Official RDA)
Base access point for work: Annual report
Category of work: Series
Mode of delivery that is a distinguishing characteristic of the work: Print
Related agent of work, added as the title is generic: Accident Compensation Corporation (N.Z.)
Access point for work for work 2: Annual report (Series) (Accident Compensation Corporation (N.Z.) : 2000 : Print)
A value of Work: date of work is added to the access point, as the required additions of Series, Online, and Accident Compensation Corporation (N.Z.) are not sufficient to resolve the conflict.

Generic titles

[A generic title] consists solely of very general words that indicate the type of publication and/or periodicity. [CCM (Mod. 5, 5.3.2)]

Examples:

Annual report

Bulletin

Monthly update

Newsletter

Occasional paper

Programme

Technical report

Update

Yearbook

Do not consider ‘News’ to be a type of publication.

Newspapers

In this context we consider newspapers to be those resources eligible to use ‘Newspapers’ as a subject subdivision.

Static resources: Moving images

If the access points for different moving image works would be the same, resolve a conflict by including the following additional values, as applicable, in this order:

Work: category of work.
Include the value “Motion picture” or “Television program” as applicable.

If a resource has been distributed theatrically, nontheatrically, as a home video, and/or aired on television, use a value of category of work applicable to the original distribution. Include the value "Motion picture" when:
- The original distribution is unknown, cannot be determined, or is not applicable (e.g., undistributed home movies)
- The original distribution is directly to the home video market
Include the value “Television program" for those resources originally aired on television whether or not they have subsequent home video releases.
Work: date of work.
Record as a value of the year of original release.

If unreleased, include a value of a year of original production.
Designation that is a distinguishing characteristic.
Record as a value that represents a director or filmmaker. Use the shortest intelligible form of the name.
Agent: authorized access point for agent.
Record as a value that represents a production company.

In case of multiple production companies, include a value of the first one recorded in a value of Manifestation: statement of responsibility.

When a value of a preferred addition does not resolve a conflict, retain that addition and add another.

Example

Value of base authorized access point for work: Island of Dr. Moreau
Value of additional element category of work: Motion picture
Value of additional element date of work: 1977

Value of base authorized access point for work: Island of Dr. Moreau
Value of additional element category of work: Motion picture
Value of additional element date of work: 1996

Static resources: Radio programs

If the access points for different radio program works would be the same, resolve a conflict by including the following additional values, as applicable, in this order:

Work: category of work. Include the value “Radio program”
Work: date of work. Record as a value of the year first broadcast.
Agent: authorized access point for agent. Record as a value that represents a production company. In case of multiple production companies, include a value of the first one recorded in a value of Manifestation: statement of responsibility.
Work: place of origin of work. Record as a value that represents an authorized access point for the place.

[LC-PCC]

Option: Include a value of Work: category of work

[NLNZ PS to be changed for the June release]

Option: Include a value of Work: category of work

Successive resources: Apply. Use a term from the NLNZ VES: Category of work.

All other resources: Apply only:

if the work is a comic and there is no agent that is a creator of the work, or
to resolve conflict

Apply as a value of a structured description of a Work: category of work.

Determine the value, then see NLNZ guidance.

Include a singular form of a term that appears in LCGFT; NLNZ VES: Category of work.

Examples

Morality play

Novel

Series

Website

Comic strip

Option: Include a value of Work: date of work

Include a value of Work: date of work that is a year alone unless the work is a treaty.

If a work is a treaty, record a year, month and a day.

Examples

Value of base authorized access point for work: Second London Confession
Value of additional element date of work: 1689

Value of base authorized access point for work: African Nuclear-Weapon-Free Zone Treaty
Value of additional element date of work: 1996 April 11

Value of base authorized access point for work: Interflora news
Value of additional element date of work: 1992

Value of base authorized access point for work: Mind matters
Value of additional element date of work: 2010

Option: Include a value of Work: place of origin of work

[NLNZ PS to be changed for the June release]

Option: Include a value of Work: place of origin of work

Successive resources: Apply for:

newspapers, unless a place is identified in the title, or
to resolve conflict

All other resources: Apply only to resolve conflict.

Apply as a value of Place: authorized access point for place.

Determine the value, then see NLNZ guidance.

Include a value of place that is appropriate to the nature of the work and that represents a value of authorized access point for place that appears in the LC/NACO Name Authority File.

Examples

London (England)

Christchurch (N.Z.)

Wellington (N.Z.)

Option: Include a designation that is a distinguishing characteristic of a work

[NLNZ PS to be changed for the June release]

Option: Include a designation that is a distinguishing characteristic of a work

Static collection aggregates; Successive resources: Apply. Use a term from the NLNZ VES: Distinguishing Characteristics.

All other resources: Apply only to resolve conflict. Prefer a term from the NLNZ VES: Distinguishing Characteristics.

See NLNZ guidance.

Examples

Annual

Cumulation

North Island edition

Online

Print

Collection

Named Individual Works of Art

If the access points for different named individual works or art would be the same, resolve a conflict by including a value of a designation that is a distinguishing characteristic. This value could represent a date, medium, size, owner, catalogue raisonné number, alternative title, location, state, color or owner’s accession number associated with the work of art.

[LC-PCC]

Option: Include a value of Agent: authorized access point for agent for an agent who is associated with a work

[NLNZ PS to be changed for the June release]

Option: Include a value of Agent: authorized access point for agent for an agent who is associated with a work.

Successive resources: Apply when:

• the title is generic, or

• to resolve a conflict

Static resources: Apply when:

• an agent is a creator of a static non-aggregate work, or

• an agent is a creator of a static aggregated work, or

• an agent is associated with a liturgical work or official communication, or

• there is a conflict, and no other additional value seems appropriate

Apply using a value of:

• Person: authorized access point for person, or

• Corporate body: authorized access point for corporate body, or

• Family: authorized access point for family

See NLNZ guidance.

Successive resources

If there is more than one agent associated with the work, include a value for the agent with primary responsibility. If multiple agents have equal responsibility, include a value for the first named agent.

If deciding between a corporate body responsible for issuing a work, and a corporate body responsible for publishing the manifestation embodying the work, prefer the issuing corporate body.

Successive resources: Websites

Do not include a value for an agent that is an aggregator corporate body, instead include a value for another agent associated with the work. If there is no other agent associated with the work, choose another appropriate value.

Static resources

If there is more than one creator agent of the work, include a value of an authorized access point for the creator with primary responsibility. If this is not clear, include the first named creator of the work.

If there is a value of Corporate body: authorized access point for corporate body as well as one or more values of Person: authorized access point for person all equally associated with responsibility for the creation of the work, give precedence to the value for Work: creator corporate body of work.

Representative expression elements
Option: Include a value of Work: key of representative expression

Until further guidance is developed, this element should be considered to apply only to music conforming to Western tonal harmony. Other pitch organization systems, including non-Western systems, Western ecclesiastical modes, jazz modes, atonal pitch systems, pentatonic or whole-tone systems, etc. should be considered out of scope for the time being. [MLA BP]

Option: Include a value of Work: medium of performance of musical content of representative expression

Do not include a value of medium of performance of musical content of representative expression if one or more of the following conditions apply:

the medium is implied by the preferred title

Examples from original RDA 6.28.1.9.1

Peeters, Flor, 1903–1986 Chorale preludes op. 69
Implied medium: organ

Poulenc, Francis, 1899–1963 Mass G major
Implied medium: voices, with or without accompaniment

the work consists of a set of compositions for different media, or is one of a series of works with the same preferred title but for different media

Examples from original RDA 6.28.1.9.1

Gál, Hans, 1890–1987 Divertimenti op. 90
One divertimento for bassoon and cello, one divertimento for violin and cello, and one divertimento for violin and viola

Persichetti, Vincent, 1915–1987 Serenades no. 14
For solo oboe

Persichetti, Vincent, 1915–1987 Serenades no. 15
For harpsichord

the medium was not indicated by the composer
a medium of performance cannot be recorded succinctly and other elements are more useful for identifying the work (e.g., Work: thematic index number or Work: opus number)

Examples from original RDA 6.28.1.9.1

Mozart, Wolfgang Amadeus, 1756–1791 Divertimenti K. 251 D major

the preferred title is a Latin liturgical word or phrase (e.g., "Gloria," "Salve Regina," "Te Deum") (in most cases)

Condition: A work is a diachronic work

Option: Include a value of a structured description of Manifestation: publisher agent of the manifestation that embodies the work.

Examples

Value of base authorized access point for work: Catalogue
Value of additional element publisher corporate body: Jake Zeitlin Books (Firm : Los Angeles, Calif.)

Value of base authorized access point for work: Catalogue
Value of additional element publisher corporate body: A. Dulau & Co.

Value of base authorized access point for work: Booklet
Value of additional element publisher corporate body: Wainuiomata Historical Museum. Society

Value of base authorized access point for work: Booklet
Value of additional element publisher corporate body: Wainuiomata Historical Society

Option: Include a value of a structured description of Manifestation: place of publication of the manifestation that embodies the work.

Record a value of place that represents a value of authorized access point for place that appears in the LC/NACO Name Authority File.

Example

Value of base authorized access point for work: Artists in conversation
Value of additional element place of publication: Wellington (N.Z.)

Value of existing authorized access point for work: Artists in conversation

Work > Adaptation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as choreography work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as graphic novel work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as libretto work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as motion picture screenplay work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as motion picture work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as musical theatre work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as novel work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as opera work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as oratorio work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as radio program work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as radio script work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as screenplay work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as television program work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as television screenplay work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as video game work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as video screenplay work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as video work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted as work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Adapted in verse as work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Addenda to work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Addenda work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Aggregator corporate body

[NLNZ PS to be changed for the June release]

Prerecording

Websites: Record only to identify the agent responsible for creating the archived version of a website.

See NLNZ guidance.

All other resources: Record this element only if the aggregator agent role is clearly identified on the resource being described.

Prerecording

Websites

For websites archived by the National Library of New Zealand, consider the Library to be the agent responsible for creating the archived version.

Work > Analysis of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Appendix to work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Appendix work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Augmentation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Augmented by work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Authorized access point for work

[NLNZ PS to be changed for the June release]

Recording a structured description.

Option: Record a value that is selected within a vocabulary encoding scheme as an authorized form of Work: access point for work.

Apply.

Static resources: Use LC/NACO Name Authority File VES; NLNZ local authority VES.

Successive resources: Use NLNZ local authority VES.

Recording a structured description

Option: Construct an authorised access point by applying a string encoding scheme to the values of one or more other elements.

Static resources

Check the NLNZ database.

Identify other manifestations that embody the work.

There may be:

no Official RDA access point at all, or,
one or more Official RDA access points in the NLNZ database.

If there are one or more existing Official RDA access points in the NLNZ database, assess these according to RDA and NLNZ policy statements, NLNZ guidance and the NLNZ SES.

Ensure all access points created using Official RDA in the NLNZ database match the access point you have constructed.

Serial works

Constructing an authorized access point for a related serial work as a value of another element

Related serial work is described separately

Record the value that is given as Manifestation: work manifested in the description for the related serial work.

If the description for the related serial work does not include the element Manifestation: work manifested, apply the options on the Work: authorized access point for work element page to construct the value.

Ensure all access points created using Official RDA in the NLNZ database match the access point you have constructed.

Related serial work is not described separately

Apply the options on the Work: authorized access point for work element page to construct the value.

Ensure all access points created using Official RDA in the NLNZ database match the access point you have constructed.

Work > Cadenza composed for work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Cadenza work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Carrier version

Serial works

Record only where the other carrier version is held in NLNZ collections.

Determining the original carrier version

Select the original carrier version using the following table of preference:

1. A carrier version that clearly predates the other versions

2. A carrier version produced in print

3. Where neither of the two conditions above apply, consider the first carrier version received to be the original version

Record the relationship(s) from the original carrier version to other carrier versions using Work: carrier version.

Record the relationship from the other carrier version(s) to the original version using Work: carrier version of.

Recording methods

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.  

Work > Carrier version of

Serial works

Record only where the other carrier version is held in NLNZ collections.

Determining the original carrier version

Select the original carrier version using the following table of preference:

1. A carrier version that clearly predates the other versions

2. A carrier version produced in print

3. Where neither of the two conditions above apply, consider the first carrier version received to be the original version

Record the relationship from the other carrier version(s) to the original version using Work: carrier version of.

Record the relationship(s) from the original carrier version to other carrier versions using Work: carrier version.

Recording methods

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.  

Work > Category of work

[NLNZ PS to be changed for the June release]

Prerecording

Do not record this element. Apply the options at this element only when determining a value for another element.

[NLNZ PS to be changed for the June release]

Recording an unstructured description
Option: Record details or other unstructured information.

Do not apply.

[NLNZ PS to be changed for the June release]

Recording a structured description
Option: Record a term from an appropriate vocabulary encoding scheme. For general guidance, see Guidance: Introduction to RDA. Data elements. Data values.

Diachronic works: Use NLNZ VES: Category of work.

All other resources: Use LCGFT.

Work > Choreographic adaptation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Choreography for work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Choreography work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Commemoration

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Commemoration of

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Commentary on work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Complemented by work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Continuation of work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Example

Structured description: Home New Zealand
Identifier: 1178-4148

Work > Continued by work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Example

Structured description: Home (Auckland, N.Z.)
Identifier: 2816-1378

Work > Derivative work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Description of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Dramatization of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Dramatized as work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Errata to work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Errata work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Evaluation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Expanded as work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Expanded version of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Extension plan

[NLNZ PS to be changed for the June release]

Prerecording

Aggregate manifestations: Record this element for the aggregating work.

Work > Free translation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Freely translated as work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Frequency

[NLNZ PS to be changed for the June release]

Prerecording

Where a difference in frequency is not considered significant, record the new frequency as an additional value of Work: frequency.

Websites: do not record.

Prefer structured description. 

Only use unstructured description where:

no appropriate term is available in the RDA VES, OR
the frequency requires further explanation

Capitalise the first word of the term used for the frequency.

Record an explanation following the term itself, enclosed in parentheses and preceded by a space.

Examples

Quarterly

Five times a year

Weekly (during school term)

Monthly (except January)

Work > Graphic novelization of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Guide to work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Guide work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Identifier for work group

Recording an identifier

Option: Use a vocabulary encoding scheme as a source of information. Record an identifier found in a source of information. Do not amend the identifier.

“The linking ISSN, or ISSN-L, is a specific ISSN that groups the different media of the same serial publication. A serial publication is associated with a single ISSN-L.” (ISSN Portal)

Record this element as a value of ISSN-L. This identifier is only assigned by the ISSN International Centre.

Option: Use any source of information. Record an identifier found in a source of information

As this element has not been implemented yet, no other sources of identifier are currently being considered. This is now placeholder guidance.

Work > Imitated as work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Imitation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Incidental music for work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Incidental music work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Index for

Prerecording

Use in two situations:

A serial work that has been indexed and the cumulative index to that work published in one manifestation
A work that has been indexed and the index to that work published in two manifestations

A serial work that has been indexed and the cumulative index to that work published in one manifestation

Follow CONSER section 17.5.3(b)

A work that has been indexed and the index to that work published in two manifestations

Record an authorised access point for the work to stand in place of the authorised access point for the manifestation.

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Inspired by

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Work > ISSN

Recording an identifier

Option: Use a vocabulary encoding scheme as a source of information. Record an identifier found in a source of information. Do not amend the identifier.

Apply where the correct ISSN does not appear on the resource being described.

Option: Use any source of information. Record an identifier found in a source of information.

Record only ISSN that appear on the resource being described.

Record an ISSN for another carrier version of the work only as an identifier for the related work, not as an instance of Work: ISSN.

Work > Issue of

[NLNZ PS to be changed for the June release]

Recording an identifier

Record as a value of Work: ISSN. See NLNZ guidance.

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.

Recording an identifier

Where the ISSN that appears on the resource is incorrect, instead give the correct ISSN as a Work: note on work.

Where the ISSN that appears on the resource is incorrect, and there is no correct ISSN, instead explain this as a Work: note on work.

Work > Issuing corporate body

[NLNZ PS to be changed for the October release]

Prerecording

Do not record for a corporate body functioning solely or primarily as a commercial publisher.

Work > Language of representative expression

[NLNZ PS to be changed for the June release]

Recording

Record as structured description.

Recording

Option: Record a value of Expression: language of expression that is common to all of the expressions that are aggregated.

See NLNZ guidance.

Recording a structured description

Record as a value of a structured description of Expression: language of expression.

Recording

Option: Record a value of Expression: language of expression that is common to all of the expressions that are aggregated.

Serial works

The National Library is applying this element to the planning or conceptualization of the serial work. Therefore, if the serial is planned to be in English but there is the occasional article in other languages, for example, Māori with or without a translation into English, the language of representative expression is still English as that was the plan for the serial work.

If a serial is published bi-lingually, for example with parallel Māori and English text, then both languages are associated with the planning of the serial work and are recorded in separate instances of the element.

If a serial is published in multiple languages where each issue has significant content in each language, for example with articles in Māori, English and Samoan, then all languages are associated with the planning of the serial work. Do not record every language that appears in the manifestation of the serial.

Work > Language version

Prerecording

Serial works

Determining original version

When multiple serial works from the same publisher are published simultaneously in more than one language and it is apparent from the title or the content that they are language versions, select one version as the original version.

Select the original version using the following table of preference:

A language version that clearly predates the other versions
Where the only versions are in English and Māori, consider the Māori language version to be the original version
Where one of the languages is English, consider the English language version to be the original version
Where none of the three conditions above apply, consider the first work received to be the original version

Record the relationship(s) from the original language version to other language versions using Work: language version.

Record the relationship from the other language version(s) to the original version using Work: language version of.

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.

Example

(English version (original version), with multiple other language versions)
Work: language version: Polokalame mo mafaufauga loloto o le fagafulu (Print) (structured description) 2253-3397 (identifier)
Work: language version: Polokalama taimi fakamamahi 'a e Caritas Aotearoa (Print) (structured description) 2253-3419 (identifier)
Work: language version: Polokalame ate Caritas mo na mawhauwhauga taua ote Whagawhulu (Print) (structured description) 2253-3435 (identifier)
Work: language version: Hōtaka āta whakaaro o Caritas mō te rēneti ... (Print) (structured description) 2357-1799 (identifier)
Work: note on work: Also available in Samoan, 2006-, Tongan, 2007-, Tokelauan, 2011-, and Māori, 2014-

Work > Language version of

Prerecording

Serial works

Determining original version

Select the original version using the following table of preference:

A language version that clearly predates the other versions
Where the only versions are in English and Māori, consider the Māori language version to be the original version
Where one of the languages is English, consider the English language version to be the original version
Where none of the three conditions above apply, consider the first work received to be the original version

Record the relationship from the original language versions to other language version using Work: language version of.

Record the relationship from the other language version to the original version(s) using Work: language version.

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Serial works

Always record an explanation of the relationship, as a value of Work: note on work.

Example

(Tokelauan version, original version is English)

Work: language of: Caritas lenten reflection programme (Print) (structured description) 2253-3370 (identifier)
Work: note on work: Tokelauan version of: Caritas lenten reflection programme

Work > Latitude

Recording a structured description

Option: For terrestrial cartographic content, record the coordinates in the following order…

Always record in conjunction with longitude. See guidance at Work: longitude and latitude for when and how to record.

Work > Libretto based on work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Libretto for work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Libretto work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Longitude

Recording a structured description

Option: For terrestrial cartographic content, record the coordinates in the following order…

Always record in conjunction with latitude. See guidance at Work: longitude and latitude for when and how to record

Work > Longitude and latitude

Recording a structured description

Option: For terrestrial cartographic content, record the coordinates in the following order..

Do not record longitude and latitude for views

For augmentation aggregates, do not record the latitude and longitude of supplementary works

For collection aggregates, do not record latitude and longitude for any maps if there are more than two maps

Coordinates present within a resource

Record coordinates as longitude and latitude if they are present within the resource except if a meridian other than Greenwich is given as the reference meridian. If no reference meridian is given, assume it to be Greenwich.

Coordinates not present within a resource

If coordinates are not given in the material, do not supply them from another source except in the following situations:

if a map does not have coordinates but another edition of the same map covering the same area does
if a map does not have coordinates but a map from a different series map covering the identical area does
if the location of a large scale map has been identified but there is no appropriate authority record containing the coordinates for that location

In all cases make a note to indicate the source of the supplied coordinates

Example

Coordinates supplied from NZMS 18 equivalent sheet

For terrestrial cartographic content, record the coordinates in the following order:

westernmost extent of area covered (longitude)

easternmost extent of area covered (longitude)

northernmost extent of area covered (latitude)

southernmost extent of area covered (latitude).

Record as a combined statement and as individual values.

For the combined statement, record the coordinates for longitude and latitude as sexagesimal coordinates, using degrees (°), minutes (′) if applicable, and seconds (″) if applicable. If any part of the coordinates is presented as a decimal, convert to degrees, minutes and seconds – brief guidelines appear at the end of this section.

Be consistent in recording coordinates: degrees only; degrees and minutes only; or degrees, minutes and seconds. Supply zeros where necessary to ensure consistency

Precede each coordinate by W, E, N, or S, as appropriate.

Separate the west and east coordinates with two hyphens and the north and south coordinates with two hyphens. Do not use a space before or after the two hyphens. Separate the set of longitude coordinates from the set of latitude coordinates by using a diagonal slash, with no space before or after the slash.

See special cases below if you have only one longitude or latitude coordinate.

For the individual values, record each in the form hdddmmss (hemisphere-degrees-minutes-seconds), right justified and with unused positions containing zeros.

Examples

Degrees, minutes and seconds

Combined statement E 175°0ʹ40ʺ--E 175°30ʹ0ʺ/S 40°43ʹ42ʺ--S 40°58ʹ35ʺ

westernmost longitude E1750040
easternmost longitude E1753000
northernmost latitude S0404342
southernmost latitude S0405835

Degrees and minutes

Combined statement E 175°00'--E 175°30'/S 41°00'--S 41°30'

westernmost longitude E1750000
easternmost longitude E1753000
northernmost latitude S0410000
southernmost latitude S0413000

Degrees only

Combined statement E 159°--E 162°/S 71°--S 72°

westernmost longitude E1590000
easternmost longitude E1620000
northernmost latitude S0710000
southernmost latitude S0720000

Coordinates not given at the corners

When the coordinates printed on the item do not extend to the neat line or the edge of the item, establish them as precisely as possible by extrapolation. Note that you cannot extrapolate from only one coordinate.

For small scale maps oriented significantly off north-south or east-west bearing a grid of lines of latitude and longitude, record the coordinates for the outermost lines of latitude and longitude i.e. disregard the corners.

Map continued in an inset

If the map has an inset showing a continuation of the named area that is not included in the main map, include the continuation in the statement of coordinates regardless of the scale of the extension. The continuation may be in an inset, on the other side of a sheet or another sheet

Special cases

World maps

Give the longitudinal coordinates for world maps and globes as W 180°--E 180°, disregarding all overlap, and disregarding the relative location of the continents. Give the latitudinal coordinates as N 90°--S 90°, disregarding the overlap. If the latitudinal coordinates do not extend to the poles, record the maximum extent.

Example map extends to the poles

W 180°--E 180°/N 90°--S 90°

Example map does not extend to the poles

W 180°00ʹ--E 180°00ʹ/N 75°30ʹ--S 61°30ʹ

Atlases

For world atlases give the coordinates as for world maps above.

For other atlases only give the coordinates if they meet the following three criteria:

The area covered by the atlas is contiguous, either because all the maps cover the same area or because the individual pages or maps could be joined together to form a continuous area, with or without overlap. Road atlases commonly fall into the second category. Disregard supplementary maps
The maps or map segments are all the same scale. Disregard supplementary maps
The coordinates are readily ascertainable

Maps centred on the north or south pole

Give the longitudinal coordinates for maps centred on the North or South Pole as W 180°--E 180°. For latitudinal coordinates, record the maximum extent.

Example map centred on the South Pole

W 180°--E 180°/S 30°--S 90°

Example map centred on the North Pole

W 180°--E 180°/N 90°--N 40°

Large scale maps

For large scale maps and plans depicting features such as individual buildings, glaciers, hills, etc., it is acceptable to record only one longitudinal coordinate and one latitudinal coordinate (near the centre of the feature) rather than all four geographic coordinates.

Example

Combined statement E 176°19ʹ/S 38°6ʹ

westernmost longitude E1761900
easternmost longitude E1761900
northernmost latitude S0380600
southernmost latitude S0380600

Converting decimal or part decimal coordinates to degrees, minutes and seconds

Often coordinates are given as degrees, minutes and decimal part of minutes e.g. 44°29.3ʹ. To convert the decimal part of minutes to seconds, multiply the decimal part (including the decimal point) by 60.

e.g. .3 x 60 = 18 so 44°29.3ʹ = 44°29ʹ18ʺ

Work > Lyrics for work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Lyrics work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Merged to form work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Example

Work: note on work: Merged with: Mindfood style to form: Style.
Structured description: Mindfood style
Identifier: 2624-2818
Structured description: Style (Auckland, N.Z. : 2020)
Identifier: 2703-5530

Work > Merger of work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Example

Work: note on work: Merger of: Mindfood style, and: Mindfood décor.
Structured description: Mindfood style
Identifier: 2624-2818
Structured description: Mindfood décor
Identifier: 2463-2708

Work > Modified by variation as work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Motion picture adaptation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Motion picture music work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Motion picture screenplay based on work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Motion picture screenplay work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Music for motion picture work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Music for radio program work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Music for television program work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Music for video work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Music for work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Music work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Musical setting of work

[NLNZ PS to be changed for the June release]

Recording

Record as: structured description. See NLNZ guidance.

Recording

Show the relationship by recording: 

A structured description for the related work, and
An explanation of the relationship, where this is not adequately covered by the structured description. Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only. 

Work > Musical theatre adaptation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Note on metadata work

Prerecording

[NLNZ PS to be changed for the June release]

Prerecording

Record only where:

instructed; or
an unstructured description is not an option for a more specific element; or
the element does not allow for the unstructured description value we wish to record.

See NLNZ guidance.

Websites: Record this element:

to identify the archived version of the website used as the basis of the metadata description set

See NLNZ guidance.

All other successive resources: Record this element:

to identify the issue used as the basis of the metadata description set, and
to identify the latest issue used in preparing the metadata description set

See NLNZ guidance.

Authority work: Multiple pseudonyms: Record this element if a person has three or more authorised access points based on three or more values of preferred name of person. Do not record this element if a person does not wish their multiple identities to be linked.

Use for supplied or transcribed information where the source of information does not have a title, access point or identifier or where we are choosing not to use that title, access point or identifier.

Recording an unstructured description

Option: Record details or other unstructured information.

Record values in sentence case appropriate to the language.

Examples

Title from reference source

Title from file host

Publisher information

Publisher's website

Title devised by cataloguer

Title constructed by cataloguer from separate sources

Also known as

Websites

Record the archived version of the website used as the basis of the metadata description set.

Example:

Description based on version harvested July 25, 2024.

Other successive resources

Record the issue used as the basis of the metadata description set.

Example:

Description based on: May 1990.

Record the latest issue used in preparing the metadata description set as a separate value of Work: note on metadata work, even where this is the same issue used as the basis of the description.

Examples:

Latest issue consulted: #81 (winter 2024)

Description based on a single issue, June/July 2000:

Description based on: June/July 2000.

Latest issue consulted: June/July 2000.

Authority work

Use when transcribing or supplying information about a manifestation that is the source of information for an unstructured description of an element that describes an agent, place, expression or work.

Use when the manifestation does not have a title or when we are choosing not to use the title. See NACO Participants’ Manual.

Work > Note on work

Prerecording

Use where an unstructured description is not an option for a more specific element or where a more specific element does not allow for the unstructured description we wish to record.

Record values in sentence case appropriate to the language.

Elements which direct here for guidance are:

Referred from Work: absorbed by work
Referred from Work: absorbed in part by work
Referred from Work: absorption in part of work
Referred from Work: absorption of work
Referred from Work: carrier version
Referred from Work: carrier version of
Referred from Work: continuation of work
Referred from Work: continued by work
Referred from Work: issue of
Referred from Work: language version of
Referred from Work: merged to form work
Referred from Work: merger of work
Referred from Work: musical setting of work
Referred from Work: preceded by work
Referred from Work: regional version
Referred from Work: regional version of
Referred from Work: replaced by work
Referred from Work: replaced in part by work
Referred from Work: replacement in part of work
Referred from Work: replacement of work
Referred from Work: separated from work
Referred from Work: separated into work
Referred from Work: sequential version
Referred from Work: sequential version of
Referred from Work: serialized version
Referred from Work: serialized version of
Referred from Work: special issue
Referred from Work: special issue of
Referred from Work: split from work
Referred from Work: split into work
Referred from Work: static version
Referred from Work: static version of
Referred from Work: subseries of
Referred from Work: succeeded by work
Referred from Work: summary
Referred from Work: summary of
Referred from Work: supplement to work
Referred from Work: supplement work

Referred from Work: absorbed by work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: absorbed by work, or where a structured description of Work: absorbed by work is not possible.

Examples

Absorbed by: Downtown.

Published as Dive New Zealand within New Zealand, and Dive Pacific outside New Zealand. From 165 (Aug./Sept. 2018) published only as Dive Pacific.

Referred from Work: absorbed in part by work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: absorbed in part by work, or where a structured description of Work: absorbed in part by work is not possible.

Referred from Work: absorption in part of work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: absorption in part of work, or where a structured description of Work: absorption in part of work is not possible.

Referred from Work: absorption of work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: absorption of work, or where a structured description of Work: absorption of work is not possible.

Referred from Work: carrier version

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: carrier version, or where a structured description of Work: carrier version is not possible.

Referred from Work: carrier version of

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: carrier version of, or where a structured description of Work: carrier version of is not possible.

Referred from Work: continuation of work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: continuation of work, or where a structured description of Work: continuation of work is not possible.

Referred from Work: continued by work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: continued by work, or where a structured description of Work: continued by work is not possible.

Referred from Work: issue of

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: issue of, or where a structured description of Work: issue of is not possible.

Where the ISSN given on the resource is incorrect, record an explanation, including (where applicable) the correct ISSN.

Referred from Work: language version of

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: language version of, or where a structured description of Work: language version of is not possible.

Referred from Work: merged to form work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: merged to form work, or where a structured description of Work: merged to form work is not possible.

Example

Merged with: Mindfood style to form: Style.

Referred from Work: merger of work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: merger of work, or where a structured description of Work: merger of work is not possible.

Example

Merger of: Mindfood style, and: Mindfood décor.

Referred from Work: musical setting of work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) recorded as Work: musical setting of work, or where a structured description of Work: musical setting of work is not possible.

Referred from Work: preceded by work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: preceded by work, or where a structured description of Work: preceded by work is not possible.

Referred from Work: regional version

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: regional version, or where a structured description of Work: regional version is not possible.

Referred from Work: regional version of

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: regional version of, or where a structured description of Work: regional version is not possible.

Referred from Work: replaced by work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: replaced by work, or where a structured description of Work: replaced by work is not possible.

Referred from Work: replaced in part by work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: replaced in part by work, or where a structured description of Work: replaced in part by work is not possible.

Referred from Work: replacement in part of work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: replacement in part of work, or where a structured description of Work: replacement in part of work is not possible.

Referred from Work: replacement of work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: replacement of work, or where a structured description of Work: replacement of work is not possible.

Referred from Work: separated from work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: separated from work, or where a structured description of Work: separated from work is not possible.

Referred from Work: separated into work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: separated into work, or where a structured description of Work: separated into work is not possible.

Example

From 2018/2019 Out-of-hospital cardiac arrest (OHCA) registry continues being produced in a national report, and also splits into separate reports, one showing data for OHCA attended by St John, one showing data for OHCA attended by Wellington Free Ambulance Service.

Referred from Work: sequential version

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: sequential version, or where a structured description of Work: sequential version is not possible.

Referred from Work: sequential version of

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: sequential version of, or where a structured description of Work: sequential version of is not possible.

Referred from Work: serialized version

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: serialized version, or where a structured description of Work: serialized version is not possible.

Referred from Work: serialized version of

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: serialized version of, or where a structured description of Work: serialized version of is not possible.

Referred from Work: special issue

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: special issue, or where a structured description of Work: special issue is not possible.

Referred from Work: special issue of

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: special issue of, or where a structured description of Work: special issue of is not possible.

Referred from Work: split from work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: split from work, or where a structured description of Work: split from work is not possible.

Referred from Work: split into work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: split into work, or where a structured description of Work: split into work is not possible.

Referred from Work: static version

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) recorded as Work: static version, or where a structured description of Work: static version is not possible.

Referred from Work: static version of

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: static version of, or where a structured description of Work: static version of is not possible.

Referred from Work: subseries of

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: subseries of, or where a structured description of Work: subseries of is not possible.

Referred from Work: succeeded by work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: succeeded by work, or where a structured description of Work: succeeded by work is not possible.

Referred from Work: summary

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: summary, or where a structured description of Work: summary is not possible.

Referred from Work: summary of

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: summary of, or where a structured description of Work: summary of is not possible.

Referred from Work: supplement to work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: supplement to work, or where a structured description of Work: supplement to work is not possible.

Referred from Work: supplement work

Record an explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s) recorded as Work: supplement work, or where a structured description of Work: supplement work is not possible.

Work > Novelization of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Opera adaptation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Oratorio adaptation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Paraphrase of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Paraphrased as work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Parodied as work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Parody of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Part of work

[NLNZ PS to be changed for the June release]

Recording

Record as: structured description.

Recording a structured description

Record as a value of Work: authorized access point for work.

Work > Place of origin of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Preceded by work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.   

Work > Prequel work

[NLNZ PS to be changed for the June release]

Prerecording
Do not record this element

Recording
Deleted

Recording as structured description
Deleted

Work > Preferred title of work

Recording an unstructured description

Option: Record a value of Work: title of work

Music sound recordings; Scores

Omissions
Record a title that omits the following information:
- a statement of medium of performance (even if such a statement is part of a compound word, provided that the resulting word or words is the name of a type of composition
- key
- serial, opus, and thematic index number
- cardinal and ordinal numbers, unless they are an integral part of the title
- date of composition
Do not use a mark of omission (…).

For pre-twentieth century works, normally consider phrases such as "a due," "a cinque," etc. to be statements of medium of performance and omit them. [MLA BP]

Examples from original RDA 6.14.2.5.1

Valses venezolanos
Preferred title before omissions: 4 valses venezolanos. Number omitted

Präludien und Fugen
Preferred title before omissions: Sechs Präludien und Fugen für Organ. Number and statement of medium of performance omitted

Quartett
Preferred title before omissions: Streichquartett 1995. Statement of medium of performance in compound word and date of composition omitted

but

The seventh trumpet
Number recorded because it is an integral part of the title
- Go to ‘Type vs distinctive title’
Type vs distinctive title
Consult Types of Composition for Use in Authorized Access Points for Music: A Manual for Use with RDA to determine if a title includes a type of composition:
- If a title does not include a type of composition, treat it as a distinctive title.
- - Record the title as a value of Work: preferred title of work
- If a title consists of more than one or more types of composition, treat it as a distinctive title.
- - Record the title as a value of Work: preferred title of work
- If the title is a distinctive title that includes a name of a type of composition, and all of the works of the composer of that type are also cited as a numbered sequence of compositions of that type, treat it as a type title.
- - Record a title of the type of composition
  - Go to ‘Title consists solely of one or more types of composition’
- If the title consists solely of one or more types of composition:
- - Go to ‘Title consists solely of one or more types of composition’
Title consists solely of one or more types of composition
1. Language:
  Record the accepted form of name in English, if the name has an English cognate form, or if the same name is used in English. Otherwise, record the form of the name of the type of composition in the language of the title.
  
  Exception: étude, fantasia, or sinfonia concertante, or their cognates: Record in the language of the title.
  - Go to ‘Singular/Plural form’
2. Singular/Plural form:
  
  Record the title in the singular if the composer only wrote one work of a particular type. If the composer is living and the type of composition is the first occurrence of that particular type, and no serial number is associated with it, record the title in the singular form.
  
  Record Latin liturgical titles (e.g., “Gloria,” “Salve Regina,” “Te Deum”) in the singular, except for "Magnificats," "Masses," or "Requiems," when appropriate.
  
  When the preferred title is a tempo marking with a modifying word or words (e.g., "Andante sostenuto," "Allegro con brio," "Moderato ma non tanto"), record it in the singular.
  
  In all other cases, record the title in the plural. If the composer is living and there is a serial number (including 1) that is associated with the work, record the title in the plural. [MLA BP]
  - Capitalise the first letter of the title
  - Record the title as a value of Work: preferred title of work

Option: Record a value of Manifestation: title proper of a manifestation that embodies a work

Music sound recordings; Scores

Omissions
Record a title that omits the following information:
- a statement of medium of performance (even if such a statement is part of a compound word, provided that the resulting word or words is the name of a type of composition
- key
- serial, opus, and thematic index number
- cardinal and ordinal numbers, unless they are an integral part of the title
- date of composition
Do not use a mark of omission (…).

For pre-twentieth century works, normally consider phrases such as "a due," "a cinque," etc. to be statements of medium of performance and omit them. [MLA BP]

Examples from original RDA 6.14.2.5.1

Valses venezolanos
Preferred title before omissions: 4 valses venezolanos. Number omitted

Präludien und Fugen
Preferred title before omissions: Sechs Präludien und Fugen für Organ. Number and statement of medium of performance omitted

Quartett
Preferred title before omissions: Streichquartett 1995. Statement of medium of performance in compound word and date of composition omitted

but

The seventh trumpet
Number recorded because it is an integral part of the title
- Go to ‘Type vs distinctive title’
Type vs distinctive title
Consult Types of Composition for Use in Authorized Access Points for Music: A Manual for Use with RDA to determine if a title includes a type of composition:
- If a title does not include a type of composition, treat it as a distinctive title.
- - Record the title as a value of Work: preferred title of work
- If a title consists of more than one or more types of composition, treat it as a distinctive title.
- - Record the title as a value of Work: preferred title of work
- If the title is a distinctive title that includes a name of a type of composition, and all of the works of the composer of that type are also cited as a numbered sequence of compositions of that type, treat it as a type title.
- - Record a title of the type of composition
  - Go to ‘Title consists solely of one or more types of composition’
- If the title consists solely of one or more types of composition:
- - Go to ‘Title consists solely of one or more types of composition’
Title consists solely of one or more types of composition
1. Language:
  Record the accepted form of name in English, if the name has an English cognate form, or if the same name is used in English. Otherwise, record the form of the name of the type of composition in the language of the title.
  
  Exception: étude, fantasia, or sinfonia concertante, or their cognates: Record in the language of the title.
  - Go to ‘Singular/Plural form’
2. Singular/Plural form:
  
  Record the title in the singular if the composer only wrote one work of a particular type. If the composer is living and the type of composition is the first occurrence of that particular type, and no serial number is associated with it, record the title in the singular form.
  
  Record Latin liturgical titles (e.g., “Gloria,” “Salve Regina,” “Te Deum”) in the singular, except for "Magnificats," "Masses," or "Requiems," when appropriate.
  
  When the preferred title is a tempo marking with a modifying word or words (e.g., "Andante sostenuto," "Allegro con brio," "Moderato ma non tanto"), record it in the singular.
  
  In all other cases, record the title in the plural. If the composer is living and there is a serial number (including 1) that is associated with the work, record the title in the plural. [MLA BP]
  - Capitalise the first letter of the title
  - Record the title as a value of Work: preferred title of work

Recording a value which is a part of a musical work

Part identified only by a number
If a part of a musical work is identified only by a number, record a number used to identify the part as a numeral. Use Arabic numerals. Use cardinal rather than ordinal numbers. Include an abbreviation for number or its equivalent in another language. Record the abbreviation in a language in which a preferred title for the work as a whole is recorded.
Part identified only by a title or other verbal designation
If a part of a musical work is identified only by a title or other verbal designation, record the title or designation. If the part is a movement identified by its tempo marking, and the movement includes one or more tempo changes, use the initial tempo marking as the preferred title, unless the work has become known by another tempo marking for the movement in resources embodying the work or in reference sources.

Examples from original RDA 6.14.2.7.1.2

Celeste Aïda
Preferred title for a part of Giuseppe Verdi’s Aïda

Andante cantabile con moto
Preferred title for a part of Ludwig van Beethoven’s Symphony, no. 1, op. 21, in C major
Part identified both by a number and by a title or other verbal designation
If a part of a musical work is identified by a number, and its own title or other verbal designation, record the title or designation.

Examples from original RDA 6.14.2.7.1.3

Come scoglio
Preferred title for a part of Wolfgang Amadeus Mozart’s Così fan tutte. Each aria has a number as well as a title

If a part of a musical work is identified by a number, and a title or other verbal designation common to all parts, record the number. Include an abbreviation for number or its equivalent in another language. Record the abbreviation in a language in which a preferred title for the work as a whole is recorded.

Examples from original RDA 6.14.2.7.1.3

N. 8
Preferred title for a part of Antonio Vivaldi’s L’estro armonico. Each part has the title Concerto as well as a number
Each part identified by a number and some parts also identified by a title or other verbal designation
If each of the parts of a musical work is identified by a number, and a title or other verbal designation not common to all parts, record the number, and the title or designation if there is one.
Part of a larger part
If the part is a component of a larger part of a musical work, record a value of Work: preferred title of work for the larger part, and a value of Work: preferred title of work for the smaller part.

Examples from original RDA 6.14.2.7.1.5

Atto 3o. Preludio
Preferred title for a part of Giuseppe Verdi’s La traviata

However, if a value of Work: preferred title of work for the larger part is neither distinctive nor required to identify the smaller part, record only a value of Work: preferred title of work for the smaller part.

Examples from original RDA 6.14.2.7.1.5

Pifa
not Part 1. Pifa
Preferred title for a part of George Frideric Handel’s Messiah

Work > Radio adaptation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Radio program music work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Radio script based on work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Radio script work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Recording source

Record values in sentence case appropriate to the language.

Manifestation: variant title of manifestation

Record an unstructured description as the source of the variant title if this is:

not an alternate title, and
does not appear on the same source as the title proper.

If the source is outside of the manifestation that is being described, instead use Work: source consulted.

Expression: summarization of content

Record an unstructured description as the source of the summary. If the source is outside of the manifestation that is being described, instead use Work: source consulted.

Authority work

NLNZ practice

The value recorded represents the location of information within the manifestation that is the source of information for an element in the authority record.

Record when also recording a value of Work: source consulted that is a title of a manifestation that is the source of information for an element that describes an agent, place, expression or work.

See NACO Participants’ Manual.

Recording an unstructured description

Option: Record an uncontrolled term or a term that is transcribed from a source of information.

Option: Record details or other unstructured information.

Work > Regional version

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Work > Regional version of

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Work > Related work of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Remade as work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Remake of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Replaced by work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.  

Work > Replaced in part by work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only. 

Work > Replacement in part of work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only. 

Work > Replacement of work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only. 

Work > Right ascension

Recording a structured description

Option: Use abbreviations or symbols from the list…

Use the following abbreviations for units of time:

Term for unit of time	Abbreviation
hour/s	hr.
minute/s	min.
second/s	sec.

Work > Screenplay based on work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Screenplay for motion picture work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Screenplay for television program work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Screenplay for video work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Screenplay for work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Screenplay work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Script for radio program work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Separated from work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only. 

Work > Separated into work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only. 

Example

Structured description: Out-of-hospital cardiac arrest registry (St John (Organization : N.Z.))
Identifier: 2703-4089
Structured description: Out-of-hospital cardiac arrest registry (Wellington Free Ambulance Service)
Identifier: 2703-4097
Work: note on work: From 2018/2019 Out-of-hospital cardiac arrest (OHCA) registry continues being produced in a national report, and also splits into separate reports, one showing data for OHCA attended by St John, one showing data for OHCA attended by Wellington Free Ambulance Service.

Work > Sequential version

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only. 

Work > Sequential version of

Recording

[NLNZ PS to be changed for the June release]

Recording

Record as: unstructured description; structured description; identifier.

See NLNZ guidance.

Websites

Show the relationship to the original website by recording an unstructured description only.

Example:

Archived version of the website: 100 Māori leaders.

All other resources

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only. 

Work > Serial number of musical work

Recording an identifier

Option: Record the serial number or numbers of a musical work. Record the number as a cardinal numeral

Use Arabic numerals. [MLA BP]

Option: Record the caption in a language and script preferred by an agent …

When recording a serial number that is accompanied in the source by a term such as "number," "book," "collection," etc., apply the following:

If the term is the English word "number" or its abbreviation, or an equivalent word or abbreviation in another language, precede the number in the preferred title by the English abbreviation "no."
If the term is a non-English term not meaning "number" and the preferred title for a single type of composition is in English, substitute the English equivalent of the term, using an abbreviation as instructed below:
English term
Abbreviation
book
bk.
part
pt.
part
pts.
volume/s
v.

English term	Abbreviation
book	bk.
part	pt.
part	pts.
volume/s	v.

In all other cases give the abbreviated form of the term as instructed below. If the term does not appear there, give the term as it appears in the source. [MLA BP]

Term	Language	Abbreviation
Band	German	Bd.
Bände	German	Bde.
jilid	Indonesian	jil.
kniha	Czech	kn.
knjiga	Slovenian	knj.
kötet	Hungarian	köt.
partie/s	French	part.
rocznik	Polish	rocz.
svazek	Czech	sv.
tomo	Italian	t.
volume/s	French	vol.
volume	Italian	vol.
zväzok	Slovak	zv.
zvezek	Slovenian	zv.

Work > Serialized version

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only. 

Work > Serialized version of

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only. 

Work > Set to music as work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Sounds for work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Sounds work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Source consulted

[NLNZ PS to be changed for the June release]

Prerecording

Use for supplied or transcribed information where the source of information has a title, access point or identifier.

For situations where we are referring to a source without using an appellation, see Work: note on metadata work.

Recording

Unstructured description

Use unstructured description for the source of a value for the following elements:

Manifestation: title proper
Manifestation: statement of responsibility relating to title proper
Manifestation: variant title of manifestation

Also record for elements as instructed under the Authority work section.

Structured description

Use structured description for the source of a value only for Authority work. See instructions in the Authority work section below.

Identifier

Use identifier for the source of a value for the following elements:

Work: extension plan
Expression: content type

do not use the old code rdacontent

Expression: form of musical notation
Expression: format of notated music
Expression: medium of performance of musical content

Use identifier from Musical Instrumentation and Voice Code Source Codes

Manifestation: bibliographic format
Manifestation: carrier type
do not use the old code rdacarrier
Manifestation: configuration of playback channels
Manifestation: file type
Manifestation: media type
do not use the old code rdamedia
Manifestation: mode of issuance
Manifestation: polarity
Manifestation: reduction ratio designation
Manifestation: special playback characteristic
Manifestation: type of recording
Manifestation: video content

Also record for elements as instructed under the Authority work section.

Use identifiers from Genre/Form Code and Term Source Codes and Subject Headings and Source Term Codes as appropriate.

Authority work

Local authority records for Works and Expressions

Record a value of Manifestation: title proper and a value of Manifestation: date of publication to identify a manifestation that is the source of information for an element that describes an expression or work.

This element may be recorded as a value of:

Manifestation: title proper of the manifestation that prompted the request for authority work; and,
Manifestation: place of publication of the manifestation that prompted the request for authority work; and,
Work: identifier for work of the metadata work describing the manifestation that prompted the request for authority work.

NACO authority records

Record values of RDA elements to identify a manifestation that is the source of information for an element that describes an agent, place, expression or work. See NACO Participants’ Manual.

This element may be recorded as a value of:

Manifestation: title proper of the manifestation that prompted the request for authority work; and,
Manifestation: place of publication of the manifestation that prompted the request for authority work; or,
Manifestation: title proper of another manifestation or reference source that is the source of information for an element in the authority record; and,
Manifestation: place of publication of the manifestation of another manifestation or reference source that is the source of information for an element in the authority record; or,
Manifestation: access point for manifestation of the manifestation that prompted the request for authority work; or,
Manifestation: access point for manifestation of another manifestation or reference source that is the source of information for an element in the authority record; or,
Manifestation: identifier for manifestation for a manifestation of a Vocabulary Encoding Scheme that is the source of information for a structured description or identifier for an element in the authority record. Use identifiers from Genre/Form Code and Term Source Codes and Subject Headings and Source Term Codes as appropriate; or,
Manifestation: identifier for manifestation for a manifestation of a String Encoding Scheme that is applied to create a structured description of an element in the authority record. Use identifiers from Date and Time Scheme Source Codes.

Work > Source work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Special issue

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Work > Special issue of

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Work > Split from work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Work > Split into work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Work > Spoken word for work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Spoken word work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Static version

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.   

Work > Static version of

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.   

Work > Subseries of

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.

Work > Succeeded by work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.   

Work > Summary

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Work > Summary of

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.   

Work > Supplement to work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Work > Supplement work

Recording

Show the relationship(s) by recording: 

A structured description for the related work(s), and
An identifier for the related work(s), where applicable, and
An explanation of the relationship, where this is not adequately covered by the structured description(s) and identifier(s). Record the explanation as a value of Work: note on work.

Where we have information on a relationship, but a structured description is not possible, record as a value of Work: note on work only.    

Work > Television adaptation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Television program music work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Television screenplay based on work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Television screenplay work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Text for work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Text work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Thematic index number

Recording an identifier

Option: Record the number or numbers assigned to a work as found in a thematic index for the composer.

Caption the number using the abbreviation specified in Thematic Indexes Used in Library of Congress NACO Authority Files. [MLA BP]

Condition: A work includes a thematic index number with no caption associated with it

Condition Option: Precede the number by the initial letter or letters of the musicologist’s name.

Precede the number by the initial letter or letters of the musicologist’s name if the thematic index does not have an abbreviation defined in Thematic Indexes Used in Library of Congress NACO Authority Files and there is not another form of abbreviation defined in the index itself or in common use. [MLA BP]

Condition Option: Precede the number by a generally accepted abbreviation.

Precede the number by a generally accepted abbreviation if the thematic index does not have an abbreviation defined in Thematic Indexes Used in Library of Congress NACO Authority Files. [MLA BP]

Work > Transformation

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Transformation by genre

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Transformation by genre of

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Transformation by style

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Transformation by style of

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Transformation of

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Variations based on work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Verse adaptation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Video adaptation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Video game adaptation of work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Video music work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Video screenplay based on work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Video screenplay work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Work analysed in

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Work commentary in

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Work described by

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Work > Work evaluated by

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Expression

Expression entity boundary: Diachronic works

Condition: There is a significant difference in a value of one or more expression element

Condition option: Record a new instance of Expression

Content type

For individual issues consisting of one content type treat a change in Expression: content type as resulting in a new work. A possible example is a newsletter that changes to a podcast while retaining the same title

For individual issues consisting of more than one content type consult a senior cataloguer. A possible example is the addition of audio or video content to a text serial

Expression entity boundary: Static resources

Condition: There is a significant difference in a value of one or more expression element

Condition option: Record a new instance of Expression

Cartographic resources

Relief representation

The addition or deletion of relief representation or change in the type of relief representation present on successive issues of the same map may mean no change in expression, a new expression or a new work. It depends on whether the relief is an integral part of the map or not and that depends on the type of map

Generally do not regard the addition or deletion of spot heights to result in a new expression or work, regardless of the type of map

Generally regard the addition or deletion of contours, isolines or form lines to result in a new expression for categories of map where relief is not an integral part of the map, such as road maps, index maps, tourist maps or the land component of nautical charts

Generally regard the addition or deletion of contours, isolines or form lines to result in a new work for categories of maps where relief is an integral part of the map, such as topographic maps, bathymetric maps, nautical charts and aeronautical charts.

The treatment of the addition or deletion of other types of relief representation, such as shading, hachures, land forms and pictorial will depend on the extent of the relief representation as well as the type of map.

Local authority records

Structured description

Do not record a string encoding scheme that is used to construct an authorized access point.

Data provenance

When recording an access point for expression as part of a metadata description set describing a work), always record a value of Work: source consulted that identifies a manifestation that embodies the expression manifested.

Identify the Work: source consulted by recording values of:

Manifestation: title proper of manifestation

Manifestation: date of publication

Work: identifier for work [the metadata work that describes the resource]

See discussion and examples at:

Work > Source consulted

Expression > Access point for expression

[NLNZ PS to be changed for the June release]

Additional elements and designations in access points for expression: Music sound recordings; Scores

Music sound recordings; Scores:

See NLNZ guidance.

All other resources:

Always make an addition to identify the language of expression where it exists.

Non-music sound recordings: Always also make an addition to identify the content type.

Sacred scriptures: Always also make an addition to:

- Identify the date of the expression, and

- Identify the designation of version

After making addition(s), consider if further additions are needed to distinguish the access point in cases of conflict.

Consider an access point to be in conflict if it matches a value of another access point in the NLNZ catalogue.

Choose the most appropriate value(s) from the options below to identify the access point for the expression and distinguish it from the value of an access point for another entity.

Additional elements and designations in access points for expression: Music sound recordings; Scores

If the expression represented may be broadly considered a representative expression, generally do not add any additional elements to the access point; that is, use the authorised access point for the work with no additions or alterations. See MLA RDA Metadata Guidance ‘Representative Expressions and Representative Expression Elements’ for additional guidance. [MLA BP]

If the expression does not broadly constitute a representative expression, add to the base AAP one or more of the following values, as appropriate:

The value ‘arranged’ (see Expression: designation of version)
The value ‘Sketches’ (see Expression: designation of version)
The value ‘Vocal score’ or ‘Vocal scores’ (see Expression: designation of version)
The value ‘Chorus score’ or ‘Chorus scores’ (see Expression: designation of version)
A value of Expression: language of expression for the translation expressed (see Expression: language of expression)
Another appropriate element or designation as specified at Expression: access point for expression if none of the above adequately describe the resource [MLA MGD]

Generally, music expression access points represent kinds of expressions, and are not unique. This means that conflict does not need to be resolved.

Additional elements and designations in access points for expression

Option: Include a value of Expression: content type

Use the term that appears in RDA Content Type VES or the NLNZ VES: Content type and capitalise the first letter of the term.

Example

Spoken word

Option: Include a value of Expression: date of expression

Record a value of Expression: date of expression as a year alone.

Example

2013

Option: Include a value of Expression: designation of version

Capitalise the first letter of the designation of version, except for the term arranged.

Examples

Authorized

arranged

Vocal score

Option: Include a value of Expression: language of expression

For the Māori language, include a macron on the ‘a’, Māori.

Examples

Māori

English

Music sound recordings; Scores

Example

Value of base authorized access point for expression: Haydn, Joseph, 1732-1809. Schöpfung
Value of additional element language of expression: English [original language: German]

Option: Include a designation that is a distinguishing characteristic of the expression …

Capitalise the first letter of the designation that is a distinguishing characteristic.

Examples

Value of base authorized access point for expression: Saxo, Grammaticus, -approximately 1204. Gesta Danorum. Liber 1-9
Value of additional element language of expression: English
Value of additional element designation: Elton

Value of base authorized access point for expression: Martial. Epigrammata
Value of additional element language of expression: English
Value of additional element designation: Buck
Adding the name of the translator (Other designation) distinguishes this English language expression from the English language expression that was translated by R. Fletcher: Martial. Epigrammata. English (Fletcher)

Expression > Arranged as

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Expression > Arrangement of

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Expression > Authorized access point for expression

[NLNZ PS to be changed for the June release]

Recording

Record as: structured description.

[NLNZ PS to be changed for the June release]

Recording a structured description.

Option: Record a value that is selected within a vocabulary encoding scheme as an authorized form of Expression: access point for expression.

Apply.

Use LC/NACO Name Authority File VES; NLNZ local authority VES.

Option: Construct an authorised access point by applying a string encoding scheme to the values of one or more other elements.

Check the NLNZ database.

Identify other manifestations that embody expressions of the work.

There may be:

no Official RDA access point at all, or,
one or more Official RDA access points in the NLNZ database.

If there are one or more existing Official RDA access points in the NLNZ database, assess these according to RDA and NLNZ policy statements, NLNZ guidance and the NLNZ SES. Ensure all access points created using Official RDA in the NLNZ database match the access point you have constructed.

Expression > Award

Recording an unstructured description

Option: Record details or other unstructured information.

Record:

the name of the award, followed by the year the award was granted
separate statements for each award occurrence

Note: for aggregate manifestations, NLNZ considers the award to be for the aggregate manifestation, rather than for the aggregating expression or any of the aggregated expressions.

Examples

Randolph Caldecott Medal, 2024

LAMBDA Literary Award LGBTQ+ Young Adult, 2024

Pura Belpré Youth Illustration Award, 2024

Expression > Capture information

[NLNZ PS to be changed for the June release]

Prerecording

Aggregate manifestations: for values relating to more than one aggregated expression, or for values relating to the content of the aggregate as a whole, see Guidance. Resource Description. Describing a manifestation that embodies two or more expressions. Option https://access.rdatoolkit.org/en-US_ala-cf0b18a4-5a55-3358-94b0-2d4fb5449314/div_adr_tr1_ffb

Expression > Concordance expression

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Expression > Concordance to expression

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Expression > Content type

Recording

Use structured description. Record an additional unstructured description where needed to explain details of the content.

Condition: an expression has two or more values of Expression: content type

Condition option: Record only the content types that apply to the most substantial content of the expression.

An expression which has two or more values of Expression: content type is an amalgamation (“An expression that includes contributions that cannot be separated into other expressions.”)

Moving images

For moving image resources which include musical content, record performed music as well as two-dimensional moving image.

Recording a structured description

Aggregate manifestations

Aggregate manifestations have more than one expression that has been aggregated.

Record the content type for:

all aggregated expressions which are equivalent in importance
the main aggregated expression when there is a main aggregated expression and a supplementary expression/s
the supplementary expression/s when the content type is integral to the aggregate manifestation and the user experience

Examples

Aggregated expressions are equivalent in importance

Collection of three novels
Aggregated expression 1: text
Aggregated expression 2: text
Aggregated expression 3: text

A DVD and CD boxed set with a concert film and an album
Aggregated expression 1: performed music
Aggregated expression 2: two-dimensional moving image

Main aggregated expressions equivalent in importance, supplementary aggregated expression/s considered integral

A picture book and CD
Aggregated expression 1: text
Aggregated expression 2: spoken word
Supplementary aggregated expression: still image

Tête-bêche picture book expressed in Māori and in English
Aggregated expression 1: text
Aggregated expression 2: text
Supplementary aggregated expression: still image

Main aggregated expression, supplementary expression/s considered integral

Coffee table book – photos with captions
Main aggregated expression: still image
Supplementary aggregated expression: text

Multi-volume work of a planning nature, that has a map volume
Main aggregated expression: text
Supplementary aggregated expression: cartographic image

Picture book
Main aggregated expression: text
Supplementary aggregated expression: still image

Main aggregated expression, supplementary expression/s not considered integral

Report with some illustrations
Main aggregated expression: text

Websites

Record a term for audio or video or still image content only where this forms a substantial part of the website and is archived as part of the website.

Where videos include musical content, record performed music as well as two-dimensional moving image.

Examples

1970s Protest Photos page : online archive of photographs from the 1970s in New Zealand.
still image
text

Waiata anthems : our songs, our waiata, our movement.
text
performed music
two-dimensional moving image

Expression > Date of capture

[NLNZ PS to be changed for the June release]

Prerecording

Expression > Derivative expression

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Expression > Designation of version

Arrangements, transcriptions, etc.

Condition: An expression realizes a musical work. An expression realizes a change in a value of…

Condition option: Record the term arranged

Music sound recordings; Scores

Do not record the term arranged in the following situations:

A work has multiple value sets of Work: medium of performance of musical content of representative expression.
A musical expression embodies a work composed before 1800 that is intended for a baroque, renaissance, or other early instrument, or for voice; is edited for or performed on a modern instrument or an alternative voice; and the key is unchanged and the notation has not been significantly changed.
The only change in the medium of performance is of a different instrumentation within the same broad medium (e.g., orchestra, instrumental ensemble, band), and the composer has retained the original title and opus number.
An expression of a song is transposed to accommodate a voice range different from the Work: medium of performance of musical content of representative expression. [MLA BP]

Arrangements of “popular” music

Condition: An expression realizes a musical work. An expression realizes an arrangement, transcription, etc., of a work or of a part of a work that belongs …

Condition option: Record the term arranged.

Music sound recordings; Scores

Do not record the term arranged when the arrangement is between two musical expressions that are instrumentals or is between two musical expressions that predominantly feature vocals. [MLA BP]

Expression > Duration

[NLNZ PS to be changed for the June release]

Prerecording

Moving images; Sound recordings: Record if present on the resource. See NLNZ guidance.

Scores: Record if readily ascertainable. See NLNZ guidance.

Static augmentation aggregates: Record for the main aggregated expression only.

Prerecording

Scores

Record if on the resource or the publisher’s website.

Hire scores: Also record if noted in the metadata description set for a similar hire set, or supplied by the Coordinator Music Access.

Scores in more than one musical format, and/or more than one form of musical notation:

Record this element for one of the main aggregated expressions only.

Sound recordings

Generally, do not record durations of aggregated expressions for popular music sound recordings.

Recording

Use unstructured description and structured description.

Examples

Duration on spoken word CD container: 9 hours 12 minutes
Unstructured description: 9 hours 12 minutes
Structured description: 091200

Duration on DVD container: 32:00
Unstructured description: 32:00
Structured description: 003200

Duration on DVD container: 140 minutes
Unstructured description: 140 minutes
Structured description: 022000

Duration on score: c. 6’30
Unstructured description: approximately 6’30
Structured description: 000630

Collection aggregate: durations of aggregated expressions of a classical music CD:

Unstructured description:
14:02
31:46
16:28
3:38

Structured description:
001402
003146
001628
000338

Option: Record a value that is in a form that is preferred by an agent who creates the metadata.

[NLNZ PS to be changed for the June release]

Apply.

See NLNZ guidance.

Unstructured description

Moving images; Sound recordings

Record as it appears on the resource. Omit words or abbreviations relating to approximate duration (eg c., ca., approx., approximately)

Scores

Record as it appears on the source of information. Omit words or abbreviations relating to approximate duration (eg c., ca., approx., approximately)

Structured description

Record as six numeric characters, in the pattern hhmmss. If the playing time is less than 1 hour, the hour (hh) is recorded as two zeroes; if less than a minute, the minute (mm) is also recorded as two zeroes.

Expression > Expression of derivative work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Expression > Expression of source work

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Expression > Form of musical notation

Recording

Use structured description. Use unstructured description when the form of musical notation is not adequately described using structured description.

Example

Score with staff notation and guitar chord diagrams
Structured description: staff notation
Unstructured description: guitar chord diagrams

Recording a structured description

Option: Record an appropriate term from the RDA Form of Musical Notation vocabulary encoding scheme:

See Notation examples [internal NLNZ staff document] to help identify different kinds of notation.

Condition: None of the terms in a vocabulary encoding scheme is appropriate or sufficiently specific

Condition option: Record an appropriate uncontrolled term as an unstructured description.

See guidelines [internal NLNZ staff document] for cataloguing scores without staff or graphical notation.

Lowercase the first letter of the term/s.

Expression > Form of tactile notation

Recording a structured description

Record an appropriate term from the RDA Form of Tactile Notation vocabulary encoding scheme

Where the specific type of Braille is not known, use the VES term 'Braille code'.

Expression > Format of notated music

Recording

Use structured description. Use unstructured description when the format of notated music is not adequately described using structured description.

Expression > Horizontal scale of cartographic content

Recording

For augmentation aggregates, record only the scale of the map that is augmented.

For collection aggregates, record scale only if there are no more than two scales. See Expression: scale designation if there are more than two scales.

Unstructured description:

Always record as a representative fraction, whether it is present on the item as a representative fraction, verbal scale or bar scale, or if it is supplied from another source.

Precede the representative fraction with the word Scale and use a comma rather than a space for thousands separators.

Include the word approximately before the representative fraction if the scale is estimated from a bar scale or if any word or abbreviation indicating that the scale is an approximation (e.g. ca., approx., approximately) appears on the item with a scale statement given as a representative fraction.

Examples

Scale 1:253,440

Scale approximately 1:4,380,000

Structured description:

Record the denominator alone of the representative fraction for the horizontal scale without thousands separators

Examples

253440

4380000

Expression > Intended audience of expression

[NLNZ PS to be changed for the June release]

Prerecording

Record this element only for:

Moving images intended for children: Record if readily ascertainable;

Scores: Record if readily ascertainable;

Resources in the Schools Lending Collection and Print Disabilities Collection

Recording

Use unstructured description for Moving images and Scores.

Use structured description for Schools Lending Collection and Print Disabilities Collection.

[NLNZ PS to be changed for the June release]

Recording an unstructured description

Option: Record details or other unstructured information

Apply for: Moving images. See NLNZ guidance.

Recording an unstructured description

Option: Record details or other unstructured information: Moving images

Use for classification information that is not legally binding. For more information on New Zealand classifications labels see: Classification labels | Classification Office

For legally binding classification information use Manifestation: restriction on access to manifestation

Recording an unstructured description

Option: Record details or other unstructured information: Scores

Example

Grade 2/3 level

Recording a structured description: Print Disabilities Collection

Collection Support staff assign the suggested level at the point of processing and add it to the MARC bibliographic record in the 921 field. For more information see 1840 Print Disability Collection Children and Young Adult Titles [internal NLNZ staff document]

Recording a structured description: Schools Lending Collection

Selectors assign the suggested level at the point of order, and Acquisitions staff transfer it to the MARC bibliographic record in the 921 field. For more information see 1840 Acquisitions Copy Cataloguing [internal NLNZ staff document]

Expression > Key of expression

Recording an unstructured description

Option: Record details or other unstructured information.

If a pitch center is given or apparent but the mode is variable or ambiguous, record only the pitch center and omit the word major or minor. [MLA BP]

For major or minor keys of Western music:
Record the pitch center as an upper case letter, and use a sharp or flat symbol, as applicable. Record the words major or minor, in lower case, as applicable. [MLA BP]

Expression > Language of expression

Recording

Use identifier recording method.

Also use unstructured description to:

record the name of the language in common usage if it differs from the one associated with the identifier, or
record a dialect which does not have its own identifier.

When an expression has some words or phrases in a different language or languages:

Use identifier recording method for the predominant language
Also use unstructured description to name all the languages in the expression and to describe the nature of the relationship between them.

Examples

Identifier: rar
Unstructured description: In Cook Islands Māori.

Identifier: mao
Unstructured description: In Kāi Tahu reo dialect.

Identifier: eng
Unstructured description: In English with some Māori.

Expression > Medium of performance of musical content

[NLNZ PS to be changed for the June release]

Prerecording

Aggregate manifestations: for values relating to more than one aggregated expression, or for values relating to the content of the aggregate as a whole, see Guidance: Resource Description. Describing a manifestation that embodies two or more expressions. Option.

Static augmentation aggregates: Record for the main aggregated expression only.

Recording

Music sound recordings

Use unstructured description.

Scores

Use structured description. Use unstructured description as well, when the medium of performance is not adequately described using structured description.

Recording an unstructured description

Option: Record details or other unstructured information: Music sound recordings

Add an unstructured description describing the medium of performance, if readily available, when it is not clear from the rest of the metadata description set. Record particularly for classical music sound recordings.

Examples

A song for voice and orchestra

For soprano voice and orchestra

Recording an unstructured description

Option: Record details or other unstructured information:

Scores

Apply the option when the medium of performance is not adequately described … using controlled vocabularies. Potential applications include, but are not limited to:

Specific choral parts (e.g., SATB)
Key and/or range of specific instruments
Presence or absence of figured bass and realization of a continuo part [MLA BP]

Examples

clarinet B♭

taonga puoro pahū pounamu, kōauau, pūtātara, pūtōrino

See additional guidance below:

Divisi for voices
Lever harp
Piano for rehearsal only

Divisi for voices

Reflect what's in the score, rather than what’s stated in the title/other title information or elsewhere on the resource.

Record occasional divisi as appropriate.

Examples

The world is at peace : (2019) : SATB, piano / David Hamilton; text: Charles M Moore
mixed chorus SATB, some alto divisi
piano

Alla luna : for SATB choir and piano / Theo Hnat
mixed chorus SATB with occasional divisi
piano

Record considerable divisi as appropriate (including in any LCSH headings that state number of parts).

Example

Christmas Day : (2017) : SATB unaccompanied / David Hamilton ; text, Christina Rossetti.
mixed chorus SATB, often dividing to SSAATTBB

piano for rehearsal only

In this case only SATB is stated in the other title information but it is actually written for SSAATTBB.

Lever harp

Specify lever harp as appropriate. The lever harp is often described as a Celtic harp in music, however, the narrower LCMPT term ‘Irish harp’ is restricted to Celtic music, so isn’t always appropriate. Also, while lever harp music can always be played on a pedal harp, pedal harp music can’t always be played on a lever harp.

Example

harp lever harp

Piano for rehearsal only

Record as an instrument used for rehearsal (but don't include in the total number of individuals as the piano isn't part of the musical forces required for the performance of the expression).

Example

piano for rehearsal only

Recording a structured description

Instrumental hire sets: follow Orchestration and instrumentation notes

Option: Record as many terms as are applicable to the expression being described

Recording a value for the element
Determining a value for another element

Recording a value for the element

If it will be time consuming or difficult to ascertain medium of performance, consider recording a partial or less granular medium of performance statement.

See additional guidance below:

Orchestra vs chamber orchestra
Orchestral works
Treble recorder

For detailed guidance and examples refer to Best Practices for Using LCMPT. [MLA BP]

Orchestra vs chamber orchestra

When cataloguing orchestral works use ‘orchestra’ unless it is explicitly stated that the work is for chamber orchestra or small orchestra. While music composed in earlier centuries (eg Baroque and Classical eras) was written for smaller orchestras, they were the standard size for the time. The term ‘chamber orchestra’ was not coined until the 20th century. See Section 8 in the Orchestra article from Oxford Music Online for more information.

Orchestral works

Do not specify individual instruments for an orchestral work - use 'orchestra' instead.

Treble recorder

Use alto recorder.

[NLNZ PS to be changed for the June release]

Condition: None of the terms in a vocabulary encoding scheme is appropriate or sufficiently specific.

Condition option: Record an appropriate uncontrolled term as an unstructured description.

Do not apply.

Determining a value for another element

When determining a value for another element, follow these instructions, if applicable:

If there is more than one part or performer for a particular instrument or voice, record the LCMPT term for the instrument or voice in the plural
Omit the designation of the key in which an instrument is pitched or terms indicating a range (e.g., alto, tenor, bass)
For an accompanying ensemble with one performer to a part, record an appropriate term for the ensemble rather than the individual instruments
Omit solo voices if the medium includes a chorus
If a work is not in a “popular” idiom and the preferred title for work consists solely of one or more types of composition for solo voice (e.g., Lieder, Mélodies, Songs), and the voice is accompanied by anything other than a keyboard stringed instrument alone, then:
add a medium of performance using the name of the accompanying instrument(s) or ensemble(s), followed by the term accompaniment. If such a work is not accompanied, use the term unaccompanied

Examples from original RDA 6.28.1.9.1

Sor, Fernando, 1778–1839. Songs, guitar accompaniment
For voice and guitar

Hamel, Micha. Lieder, percussion accompaniment
For voice and percussion

[NLNZ PS to be changed for the June release]

Alternative instruments and voices

Condition option: Record the term or terms for the alternative instrument or voice.

Apply only when recording a value for the element.

Do not apply when determining a value for another element.

Expression > Musical setting of expression

[NLNZ PS to be changed for the June release]

Recording

Record as: structured description. See NLNZ guidance.

Recording

Show the relationship by recording: 

A structured description for the related expression, and
An explanation of the relationship, where this is not adequately covered by the structured description. Record the explanation as a value of Expression: note on expression.

Where we have information on a relationship, but a structured description is not possible, record as a value of Expression: note on expression only. 

[NLNZ PS to be changed for the June release]

Recording a structured description

Record as a value of Expression: authorized access point for expression.

Expression > Place of capture

[NLNZ PS to be changed for the June release]

Prerecording

Expression > Prequel expression

[NLNZ PS to be changed for the June release]

Prerecording

Record this element only for: static resources.

Recording

Record as: structured description.

Recording as structured description

Record as a value of Expression: authorized access point for expression. See NLNZ guidance for examples.

Recording a structured description

Example

Manifestation: title proper: Donnel’s promise
Manifestation: expression manifested: Mackenzie, Anna, 1963- Donnel’s promise. English
Work: author person: Mackenzie, Anna, 1963-
Expression: prequel expression: Mackenzie, Anna, 1963- Cattra’s legacy. English

Expression > Projection of cartographic content

Recording an unstructured description

Record if present on the resource. Record phrases about meridians and/or parallels that are associated with the projection statement. Record information about ellipsoids as note on expression.

Recording an unstructured description

Option: Record an uncontrolled term or a term that is transcribed from a source of information.

Option: Record details or other unstructured information.

Expression > Related expression of expression

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Expression > Revised as

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Expression > Revision of

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Expression > Relief representation

Recording an unstructured description

Option: Record details or other unstructured information.

Generally, record all methods used to portray relief. Prefer to use terms from the following list.

Height:	Description
contours	lines joining points of equal vertical distance above or below a datum.
shading	A cartographic technique that provides an apparent three-dimensional configuration of the terrain on maps and charts using graded shadows that would be cast by high ground if light were shining from the northwest
hypsometric tints	colour applied to the area between two selected contours where relief is depicted by a system of layers
hachures	Short lines following the direction of maximum slope, that indicate relief
form lines	lines, usually dashed, on a map used to give a generalised impression of relief. Unlike contours, the lines represent no actual elevations
spot heights	points on a map or chart whose heights above a specified reference datum is noted, usually by a dot and elevation value
pictorially	landforms and other topographic features are shown in their correct planimetric position by pictorial symbols representing their appearance from a high oblique view
land forms	A method of relief portrayal depicting, by realistic sketches rather than symbols, not only relief but also more detailed characteristics of topographic features
rock drawing	The stylized representation of steep rock faces that cannot be portrayed by other methods of representing relief

Depth:
isolines	lines that represent constant depths. Use for depth contours or isobaths
bathymetric tints	colours applied to the area between two selected contours, where relief is depicted by a system of layers, specifically as applied to the depiction of water depth
soundings	measurements of the depth of water at given points on a hydrographic chart, expressed with reference to a particular tidal datum

Record the methods used to portray height in one statement: Relief shown by …. Where more than one method is used to portray height, record the methods in the order shown above.

Example

Title: New Zealand topographical map 1:500 000
Relief statement: Relief shown by contours, shading and spot heights.

Record the methods used to portray depth in another statement: Depths shown by ….

Example

Title: Tamaki Strait and approaches including Waiheke Island
Relief statement: Depths shown by isolines, bathymetric tints, and soundings.

When there is a Relief shown by and a Depths shown by statement, record the relief statement before the depth statement except for nautical charts and bathymetric maps in which case record the depth statement before the height statement.

Examples

Title: Hurunui
(Topographic map)
Relief statement: Relief shown by contours, shading and spot heights. Depths shown by isolines.

Title: Niuatoputapu Group and Niuafo'ou.
(Nautical chart)
Depths shown by isolines, bathymetric tints, and soundings. Relief shown by contours and spot heights.

Where the resource being described is an aggregate and the relief method does not apply to all maps, modify the relief statement/s to give an indication of which maps the relief method applies. Prefer to indicate the maps to which the relief method applies before the relief method.

Example

Title: Auckland & 26 regional town maps
Relief on regional maps shown by shading and spot heights.
(rather than Relief shown by shading and spot heights on regional maps)

Expression > Scale

Unstructured description:

Always record as a representative fraction, whether it is present on the item as a representative fraction, verbal scale or bar scale, or if it is supplied from another source.

Use a scale converter to convert a verbal scale to a representative fraction

Precede the representative fraction with the word Scale and use a comma rather than a space for thousands separators.

Examples

Scale 1:253,440

Scale approximately 1:4,380,000

Structured description:

Record the denominator alone of the representative fraction for the horizontal scale without thousands separators

Examples

253440

4380000

Cartographic resources

Record as narrower elements Expression: horizontal scale of cartographic content or Expression: vertical scale of cartographic content

When giving an approximate scale, generally round to 2 significant figures e.g. approximately 1:500,000 rather than approximately 1:514,773, unless a measured scale is likely meant to be a whole number of inches* to miles or chains e.g. 1 inch to 1 mile record as approximately 1:63,360 rather than approximately 1:63,000, 1 inch to 4 chains record as approximately 1:3,168 rather than approximately 1:3,000

*as measured with a ruler in inches for a print map or for a digital map with a known resolution (ppi)

Supplying scale from another source

If a scale does not appear on a map, use one of the following methods to supply it

from another edition of the same map that covers the same area at the same dimensions
from another map from the same publisher that covers the identical area at the same dimensions
using a scale converter to calculate the ratio of the measured distance between two points on the map and the actual point to point distance as measured using an online map. Prefer to limit use of this method to large scale maps

If none of the methods above are appropriate see scale designation

All other resources

Record a scale statement as it appears, whether given as a ratio or not as a ratio or both.

Prerecording

Condition: An expression does not realize a cartographic work.

Option: Record an Expression: scale designation instead of or in addition to a ratio.

Recording

Recording an unstructured description

Condition:A scale cannot be found.

Condition option: Record the term approximately followed by a representative fraction estimated from a bar scale or a grid.

Condition option: Record the term approximately followed by a scale estimated by comparison with another expression of known scale.

Recording a structured description

Condition: The scale statement that appears in the manifestation is not expressed as a representative fraction.

Condition option: Convert the scale statement into a representative fraction.

Expression > Sequel expression

[NLNZ PS to be changed for the June release]

Prerecording

Record this element only for: static resources.

Recording

Record as: structured description.

Recording as structured description

Record as a value of Expression: authorized access point for expression. See NLNZ guidance for examples.

Recording a structured description

Example

Manifestation: title proper: Cattra’s legacy
Manifestation: expression manifested: Mackenzie, Anna, 1963- Cattra’s legacy. English
Work: author person: Mackenzie, Anna, 1963-
Expression: sequel expression: Mackenzie, Anna, 1963- Donnel’s promise. English

Expression > Summarization of content

Prerecording

Content advice/warning

Content advice/content warnings and summaries are included in the scope of this element. Record if present on the resource or at the request of the NLNZ Access and Use Committee.

When to record a value for Expression: summarization of content

Record for:

fiction intended for children published in the current year or preceding three years
adult fiction in scope for the national bibliography, where readily available on the resource or supplied by the publisher (from a CiP request, for example)
non-musical sound recordings purchased for the Print Disability Collection
moving image resources except NDHA streaming musical video
non-fiction where content is not clear from the rest of the description or supplied by the publisher (from a CiP request, for example)
Dorothy Neal White Collection items, if published in New Zealand or where content is not clear from the rest of the description
scores where content is not clear from the rest of the description

Resources in scope for the New Zealand National Bibliography (NZNB)

Any summary added to an NZNB MARC record (including on records imported from an external source and then included in the National Bibliography) must belong to one of the following categories:

quoted from the resource itself
quoted from information supplied by the publisher during CIP process
quoted from the publisher's website
quoted from the author's website
written by NLNZ staff
derived from RSS-feed or other external source for machine-generated records

Recording an unstructured description

Option: Provide a brief objective summary of the content...

See guidance at Work > Recording source and Work > Source consulted for attributing the source of this element.

How cataloguers record a value of Expression: summarization of content

A useful summary is objective and informative, describing the content of the work, and avoiding promotional and/or judgemental statements.

All quoted summaries must be enclosed in quotation marks and attributed. Avoid promotional statements. If an existing summary in a short record is not sufficiently objective or informative, modify by removing the subjective or misleading portions, or provide a new one according to our policy.

Where a summary in Māori is readily available on the source or supplied by the publisher, we will record this in a separate quoted note additional to the English summary.

Summaries written by NLNZ staff must be brief and objective. These do not need to be enclosed in quotation marks and will have no attribution.

Machine-generated values of Expression: summarization of content

Resources with machine-generated MARC records (e.g. podcasts) may include a summary information that is copied directly from an RSS-feed or other external source.

Expression > Translated as

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Expression > Translation of

Recording

Prefer structured description.

Only use unstructured description if:

it is not possible to create an authorised access point for the related work; OR
there is useful contextual information readily available.

Aggregate manifestations

Only record for the main expression aggregated by an augmentation aggregate. Do not record this element for parallel aggregates or collection aggregates.

For collection aggregates embodying more than five aggregated expressions, see Work: language version of.

Expression > Vertical scale of cartographic content

Recording

Unstructured description:

Always record as a representative fraction, whether it is present on the item as a representative fraction, verbal scale or bar scale, or if it is supplied from another source.

Precede the representative fraction with the word Scale and use a comma rather than a space for thousands separators.

Examples

Scale 1:253,440

Scale approximately 1:4,380,000

Structured description:

Record the denominator alone of the representative fraction for the horizontal scale without thousands separators

Examples

253440

4380000

Manifestation

Manifestation entity boundary

[NLNZ PS to be changed for the June release]

Condition option: Record a new instance of Manifestation.

Apply only for: Early printed resources.

Condition: A manifestation has values of relationship, identifying, or carrier characteristics that differ from another manifestation.Condition option: Record a new instance of Manifestation.

Static resources – single unit manifestations

If there is a significant difference in values of any of the following elements, record a new instance of Manifestation:

Element	What difference is significant?
Manifestation: carrier type	Any difference
Manifestation: colour content	Any difference (Exception: a music sound recording issued on different coloured discs)
Manifestation: contributor corporate body of still image	Any difference
Manifestation: contributor corporate body of text	Any difference
Manifestation: contributor person of still image	Any difference
Manifestation: contributor person of text	Any difference
Manifestation: copyright date	A difference where there is no date of publication
Manifestation: date of manufacture	A difference where there is no date of publication
Manifestation: date of publication	Any difference
Manifestation: designation of edition	A difference in value that is more than simply a difference in a representation of a word or characters, such as: a variation in spelling or the use of hyphenation an abbreviated word or sign or symbol rather than a spelled-out form the use of an arabic numeral rather than a roman numeral the use of a hyphenated word rather than an unhyphenated word the use of a one-word compound rather than a two-word compound the use of an acronym or initialism rather than a full form the addition, deletion, or change of articles, prepositions, or conjunctions Examples: A difference that is not significant New Zealand edition The New Zealand edition A difference that is significant New Zealand edition Australasian edition
Manifestation: designation of named revision of edition	A difference in value that is more than simply a difference in a representation of a word or characters, such as: a variation in spelling or the use of hyphenation an abbreviated word or sign or symbol rather than a spelled-out form the use of an arabic numeral rather than a roman numeral the use of a hyphenated word rather than an unhyphenated word the use of a one-word compound rather than a two-word compound the use of an acronym or initialism rather than a full form the addition, deletion, or change of articles, prepositions, or conjunctions Example: A difference that is not significant New Zealand edition, fully rev. The New Zealand edition, fully revised A difference that is significant New Zealand edition, fully rev. New Zealand edition, fully rev. and updated, with amendments
Manifestation: dimensions	A difference in value that exceeds 1 cm
Manifestation: expression manifested	Any difference
Manifestation: extent of manifestation	Any difference
Manifestation: file type	Any difference
Manifestation: identifier for manifestation	A difference in value of ISBN for physical resources
Manifestation: illustrative content	Any difference
Manifestation: intended audience of manifestation	Any difference
Manifestation: media type	Any difference
Manifestation: mode of issuance	Any difference
Manifestation: name of publisher	A difference in value that is more than simply a difference in a representation of a word or characters, such as: a variation in spelling or the use of hyphenation an abbreviated word or sign or symbol rather than a spelled-out form the use of an arabic numeral rather than a roman numeral the use of a hyphenated word rather than an unhyphenated word the use of a one-word compound rather than a two-word compound the use of an acronym or initialism rather than a full form the addition, deletion, or change of articles, prepositions, or conjunctions
Manifestation: note on manifestation	Any difference, with the exception of a note that simply describes a variation in the manifestation that does not cross entity boundaries.
Manifestation: numbering within sequence	A difference in value that is more than simply a difference in a representation of a word or characters, such as: a variation in spelling or the use of hyphenation an abbreviated word or sign or symbol rather than a spelled-out form the use of an arabic numeral rather than a roman numeral the use of a hyphenated word rather than an unhyphenated word the use of a one-word compound rather than a two-word compound the use of an acronym or initialism rather than a full form the addition, deletion, or change of articles, prepositions, or conjunctions
Manifestation: other title information	A difference in value that is more than simply a difference in a representation of a word or characters, such as: a variation in spelling or the use of hyphenation an abbreviated word or sign or symbol rather than a spelled-out form the use of an arabic numeral rather than a roman numeral the use of a hyphenated word rather than an unhyphenated word the use of a one-word compound rather than a two-word compound the use of an acronym or initialism rather than a full form the addition, deletion, or change of articles, prepositions, or conjunctions
Manifestation: place of publication	A difference in value that is more than simply a difference in a representation of a word or characters, such as: a variation in spelling or the use of hyphenation an abbreviated word or sign or symbol rather than a spelled-out form the use of an arabic numeral rather than a roman numeral the use of a hyphenated word rather than an unhyphenated word the use of a one-word compound rather than a two-word compound the use of an acronym or initialism rather than a full form the addition, deletion, or change of articles, prepositions, or conjunctions
Manifestation: statement of responsibility relating to title proper	Any difference
Manifestation: statement of responsibility relating to edition	A difference in value that is more than simply a difference in a representation of a word or characters, such as: a variation in spelling or the use of hyphenation an abbreviated word or sign or symbol rather than a spelled-out form the use of an arabic numeral rather than a roman numeral the use of a hyphenated word rather than an unhyphenated word the use of a one-word compound rather than a two-word compound the use of an acronym or initialism rather than a full form the addition, deletion, or change of articles, prepositions, or conjunctions
Manifestation: statement of responsibility relating to named revision of edition	A difference in value that is more than simply a difference in a representation of a word or characters, such as: a variation in spelling or the use of hyphenation an abbreviated word or sign or symbol rather than a spelled-out form the use of an arabic numeral rather than a roman numeral the use of a hyphenated word rather than an unhyphenated word the use of a one-word compound rather than a two-word compound the use of an acronym or initialism rather than a full form the addition, deletion, or change of articles, prepositions, or conjunctions
Manifestation: title proper	Any difference
Manifestation: title of series	A difference in value: when any of the first five words (the first six words if the title begins with an article) are added, deleted, changed, or reordered. when there is a change of name for a corporate body included anywhere in the title if the changed name is for a different corporate body. A difference in value that is more than simply a difference in a representation of a word or characters, such as: a variation in spelling or the use of hyphenation an abbreviated word or sign or symbol rather than a spelled-out form the use of an arabic numeral rather than a roman numeral the use of a hyphenated word rather than an unhyphenated word the use of a one-word compound rather than a two-word compound the use of an acronym or initialism rather than a full form the addition, deletion, or change of articles, prepositions, or conjunctions
Manifestation: variant title of manifestation	A difference in value that is more than simply a difference in a representation of a word or characters, such as: a variation in spelling or the use of hyphenation an abbreviated word or sign or symbol rather than a spelled-out form the use of an arabic numeral rather than a roman numeral the use of a hyphenated word rather than an unhyphenated word the use of a one-word compound rather than a two-word compound the use of an acronym or initialism rather than a full form the addition, deletion, or change of articles, prepositions, or conjunctions
Manifestation: work manifested	Any difference

Do not record a new instance of Manifestation if the only difference is one or more of the following:

a difference in the date of manufacture or copyright date when there is also a date of publication
the addition, deletion, or change of punctuation in a value of any element
digital resources with the addition, deletion, or change of a value of a Manifestation: identifier for manifestation that is an ISBN
a difference in Manifestation: encoding format
digital resources with minor variations such as corrections of misspellings of data, changes in the arrangement of the contents, changes in the output format or the display medium, and changes in the physical characteristics (e.g., blocking factors, recording density). If desired, give the details of such variations as a value of Item: note on item.
a difference in the cataloguer’s interpretation of which values to record e.g. different choices when recording values of Manifestation: note on manifestation or Manifestation: illustrative content.
a difference in an element value that reflects differences in cataloguing standards
a difference in an element value that reflects the presence or absence of items of little bibliographic significance

Example

Manifestation 1: The first manifestation of this expression received:
Manifestation: title proper: Life skills for young adults : what will you learn today?
Manifestation: expression manifested: Cassidy, Philip J. Life skills for young adults. English

Manifestation 2: The value of Manifestation: other title information differs, therefore this is a new manifestation:
Manifestation: title proper: Life skills for young adults : ngā pūkenga ora mō ngā rangatahi
Manifestation: expression manifested: Cassidy, Philip J. Life skills for young adults. English

Manifestation 3: The value of Manifestation: title proper differs, therefore this is a new manifestation:
Manifestation: title proper: How to slay each day and own your whole damn life : ngā pūkenga ora mō ngā rangatahi
Manifestation: expression manifested: Cassidy, Philip J. Life skills for young adults. English

Static resources - multiple unit manifestations

Do not create a new MARC bibliographic record if the only difference is a value of Manifestation: title of manifestation that is recorded as a value of:

Manifestation: other title information, or
Manifestation: title proper, or
Manifestation: variant title of manifestation
- When any of the first five words (the first six words if the value begins with an article) are added, deleted, changed, or reordered.
- When there is a change of name for a corporate body included anywhere in the value if the changed name is for a different corporate body

If there is a change in media type affecting the units of a static, multiple unit manifestation, do not create a new MARC bibliographic record unless there is evidence from the publisher that the change is ongoing.

Diachronic works

Manifestation: Carrier type
For individual issues consisting of one carrier type see Work: carrier version

For individual issues consisting of more than one carrier type, such as volume plus computer disc or audio disc where the computer disc or audio disc may or may not be separately described, consult a senior cataloguer

Manifestation: Colour content
Do not consider the addition of colour content to a text-based resource to constitute a new work

Manifestation: Date of publication

A serial work has a single date of publication (implicit in the description and scope). The start point and the end point of the timespan may or may not be known. Narrowing down a date publication by adding a previously unknown start or end date of publication does not result in a new work

Manifestation: Designation of edition
For a change in designation of edition that indicates a change of geographic coverage see Work: Regional version. For all other changes in designation of edition consult a senior cataloguer

Manifestation: Dimensions
Do not consider a significant change in dimensions, such as when a newspaper changes from broadsheet to tabloid, to constitute a new work

Manifestation: Encoding format

Do not consider a significant change in encoding to constitute in new work

Manifestation: File type

For publications that are chiefly statistical do not treat the addition of spreadsheets (data file) to a text publication as resulting in a new work.

For text publications do not treat the addition of a cover image supplied as an image file as resulting in a new work.

For all other changes in file type consult a senior cataloguer

Manifestation: Illustrative content
Do not consider the addition of illustrative content to a text-based resource to constitute a new manifestation unless the illustrative content is significant enough to be recorded as an additional content type in which case see Expression entity boundary: Serial works. Content type

Manifestation: Media type

In most cases a change in media type will happen in conjunction with a change in carrier type in which case apply the decisions and guidance for that element. In other cases consult a senior cataloguer

Manifestation: Name of publisher
Generally do not consider a change in name of publisher to constitute a new work unless a value of name of publisher is part of the authorised access point for work

Manifestation: Numbering of sequence

In the absence of evidence to the contrary do not consider a new sequence of numbering or a change in the form of numbering to constitute a new work

Manifestation: Other title information

See Work entity boundary: Diachronic works if the difference in other title information is a change in meaning or an indication of a different subject.

Manifestation: Place of publication
Generally do not consider a change in place of publication to constitute a new work unless a value of place of publication is part of the authorised access point for work

Manifestation: Restriction on access to manifestation

Do not consider the addition, change or deletion of access restrictions to result in a new work

Manifestation: Restriction on use of manifestation

Do not consider the addition, change or deletion of restrictions on use to result in a new work

Manifestation: Title proper

Do not treat a change in the form of name of the same corporate body as a significant change

Manifestation: Uniform Resource Locator

A change in Manifestation: Uniform Resource Locator does not result in a new work

Manifestation > Accessibility content

Recording

Use structured description. Use unstructured description in addition to structured description value to record details or contextual information.

Manifestation > Also issued as

Prerecording

NLNZ limits 'format' in the definition for this element to a relationship between physical and online manifestations. Where an expression is published in multiple manifestations in the same format, do not record this element.

Only relate manifestations with the same publisher.

If there is no Manifestation: identifier for manifestation available, record the Alma database number (MMS ID) preceded by the qualifier (Nz).

Automated record creation

Record this element although the description for the related manifestation has not yet been created. This enables automated record creation.

Only apply for:

Standards Australia/Standards New Zealand publications

See workflow documentation for the specific collection/material.

Recording

Use unstructured description. Where available, also record as identifier for the same resource.

Manifestation > Bibliographic format

Recording

Use structured description. Use unstructured description where there is no applicable term in a vocabulary encoding scheme.

Manifestation > Book designer corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Book designer family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Book designer person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Braille embosser corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Braille embosser family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Braille embosser person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Broadcaster corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Broadcaster family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Broadcaster person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Carrier type

Recording

Manifestations consisting of one carrier type:

Record carrier type using structured description.

Examples

Single unit manifestation (1 volume)
volume

Multiple unit manifestation (2 volumes)
volume

Multiple unit manifestation (3 DVDs)
videodisc

Manifestations consisting of more than one carrier type:

Record all carrier types using structured description when all carriers are equivalent in importance (i.e., where each carrier can be used independently but all have been published together as a single manifestation).

Examples

Multiple unit manifestation (1 book, 1 CD)
volume
audio disc

Multiple unit manifestation (1 CD-ROM and 1 DVD)
computer disc
videodisc

Record some carrier types as structured description and some carrier types as unstructured description when:

one or more carrier is clearly predominant, and the accompanying carrier or carriers are supplementary:
- structured description: record the carrier type of the predominant carrier or carriers. Only record the carrier types of the most substantial parts of the resource.
- unstructured description: record details of the accompanying carrier or carriers if considered important for identification or selection

Examples

Multiple unit manifestation (1 book with supplementary material)
Structured description: volume
Unstructured description: Accompanied by: 1 bus ticket (15 copies), 1 certificate (14 copies), 1 pamphlet (30 copies), 1 poster (2 copies), 1 sheet of stickers (8 copies).

Multiple unit manifestation (1 CD with supplementary material)
Structured description: audio disc
Unstructured description: Accompanied by a poster, an "obi" strip and various stickers.

Multiple unit manifestation (1 DVD, 1 CD and 1 booklet – where the DVD and CD are considered predominant and the booklet supplementary)
Structured description: videodisc
Structured description: audio disc
Unstructured description: Accompanied by booklet (16 unnumbered pages : colour illustrations)

Recording a structured description

Record an appropriate term from the RDA Carrier Type vocabulary encoding scheme

Scores

For resources of notated music consisting of a folded sheet or two or more nested folded sheets, with or without a single sheet in the middle, record the carrier term volume if the resource is intended to be used as a cohesive whole. For single sheets that contain parts or are otherwise usable separately, record the carrier term sheet. [MLA BP]

Manifestation > Cartographic data type

Recording an unstructured description

Option: Record an uncontrolled term or a term that is transcribed from a source of information.

If a resource specifies whether it is point, vector or raster data, record as unstructured description, unless it is already recorded as part of the title.

Manifestation > Collotyper corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Collotyper family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Collotyper person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Colour content

[NLNZ PS to be changed for the June release]

Recording an unstructured description

Record details or other unstructured information.

Apply.

Early printed resources; Special printed resources: Apply with DCRMR.

Recording a structured description

Record a term from another appropriate vocabulary encoding scheme.

Apply.

Use NLNZ VES: Colour content.

Cartographic resources: See NLNZ guidance.

Prerecording

Early printed resources; Special printed resources

Apply DCRMR at Manifestation: details of colour content when recording a value of Manifestation: colour content.

Recording

Use structured description. Use unstructured description only for cartographic materials as below

Cartographic resources

Recording an unstructured description

Determine first whether a cartographic image is considered colour following the guidelines at structured description. If a cartographic image is not considered colour following those guidelines, but it is printed in a colour other than black or printed on paper other than white then an unstructured description may be recorded if considered important for identification or selection.

Recording a structured description

Option: Record a term from another appropriate vocabulary encoding scheme.

Cartographic resources

For a cartographic image to be considered colour it necessary and sufficient for it to contain at least two colours that are different from the background colour. Black, white, single colour shades of black, single colour tints of white, and single colour tones of gray are considered to be single colours as per the RDA toolkit definition and scope. The extent of colouring is irrelevant: a single cartographic is either colour or it is not.

Record Colour in the following situations:

A non-aggregate where the cartographic image is colour
An augmentation aggregate where main cartographic image that is augmented is coloured
A collection aggregate consisting of more than one cartographic image and the majority of the images are coloured

Record Some colour only in the following situation:

A cartographic resource containing more one cartographic image where some of the images are coloured but the majority of images are not coloured.

Manifestation > Configuration of playback channels

[NLNZ PS to be changed for the October release]

Prerecording

Record if present on the resource, whether or not the manifestation consists primarily of recorded sound.

Manifestation > Contact information

Recording an unstructured description

If necessary, use the information that appears in the publisher's name and address section of the Legal Deposit form as a source for contact information unless noted on the form that it is not to be made public.

Manifestation > Contributor corporate body of cartography

[NLNZ PS to be changed for the June release]

Recording

Record as: unstructured description; structured description.

Early printed resources; Special printed resources: See NLNZ guidance.

Recording a structured description

Record as a value of Corporate body: authorized access point for corporate body.

Recording

Early printed resources; Special printed resources

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Contributor corporate body to aggregate

[NLNZ PS to be changed for the June release]

Prerecording

Record this element only for websites.

All other resources: do not record this element. Instead see narrower elements.

Recording

Record as: structured description.

Recording a structured description

Record as a value of Corporate body: authorized access point for corporate body

Manifestation > Contributor family of cartography

[NLNZ PS to be changed for the June release]

Recording

Record as: unstructured description; structured description.

Early printed resources; Special printed resources: See NLNZ guidance.

Recording a structured description

Record as a value of Family: authorized access point for family.

Recording

Early printed resources; Special printed resources

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Contributor family to aggregate

[NLNZ PS to be changed for the June release]

Prerecording

Record this element only for websites.

All other resources: do not record this element. Instead see narrower elements.

Recording

Record as: structured description.

Recording a structured description

Record as a value of Family: authorized access point for family.

Manifestation > Contributor person of cartography

[NLNZ PS to be changed for the June release]

Recording

Record as: unstructured description; structured description.

Early printed resources; Special printed resources: See NLNZ guidance.

Recording a structured description

Record as a value of Person: authorized access point for person.

Recording

Early printed resources; Special printed resources

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Contributor person of music

[NLNZ PS to be changed for the October release]

Prerecording

Static augmentation aggregates; Static parallel aggregates: Record for the supplementary aggregated work/s only.

Static collection aggregates:

Record for main works where there are five or fewer aggregated works
Record for main works where there are more than five aggregated works, and these have all been created by five or fewer persons
Record if desired for supplementary works where there are five or fewer main aggregated works
Record for main expressions where there are more than five aggregated expressions, and these have generally all been created by five or fewer persons

Manifestation > Contributor person to aggregate

[NLNZ PS to be changed for the June release]

Prerecording

Record this element only for websites.

All other resources: do not record this element. Instead see narrower elements.

Recording

Record as: structured description.

Recording a structured description

Record as a value of Person: authorized access point for person.

Manifestation > Copyright date

Prerecording

Moving images

A copyright date at the end of the credits is usually the date of the original manifestation. A copyright date on the DVD packaging or disc and associated with the distributor can be assumed to be the date of publication of the videocassette or DVD.

Music sound recordings

Do not consider a copyright renewal date or a copyright transfer date to be a copyright date.

Do not consider a license date to be a copyright date.

The phonogram copyright symbol (℗) has been used by international convention since 1971. When no ℗ date is present on the resource, a © date before 1971 can be transcribed as the date of copyright.

Scores

Do not consider a copyright renewal date or a copyright transfer date to be a copyright date.

Do not consider a license date to be a copyright date.

Recording

Music sound recordings

Re-releases sometimes have a ℗ date which is the date of re-release rather than the date of the original recording. Record what is given on the resource.

When the phonogram date varies between the disc and the container, record both dates. This means if the container is separated from the disc users will be able to identify the resource. Record the sources of the dates as a Manifestation: note on manifestation.

Recording an unstructured description

Other options

Option: Record a value of the copyright symbol (©) or the phonogram copyright symbol (℗) followed by the date…

Example

Flyleaf: Copyright 10/2023
Manifestation: copyright date: ©10/2023

Manifestation > Creator corporate body of manifestation

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Creator family of manifestation

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Creator person of manifestation

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Date of distribution

[NLNZ PS to be changed for the June release]

Recording an unstructured description [heading]

To select the preferred source of information, follow this order of preference:

1) See Data provenance: Recording a source of metadata that is a manifestation being described 'Use the following options to select a source of information'.

2) See Data provenance: Recording a source of metadata. A manifestation that is being described does not provide a source of information for an element.

Manifestation > Date of manufacture

Prerecording

Digitised resources

See information and instructions 1840 Digitisation and digital transfer [internal NLNZ staff document]

[NLNZ PS to be changed for the June release]

Recording an unstructured description [heading]

To select the preferred source of information, follow this order of preference:

1) See Data provenance: Recording a source of metadata that is a manifestation being described 'Use the following options to select a source of information'.

2) See Data provenance: Recording a source of metadata. A manifestation that is being described does not provide a source of information for an element.

Manifestation > Date of production

Prerecording

Format shifted resources

See Cataloguing at-risk physical media (including USB drives, CD-ROMs and hard drives) collected by Legal Deposit and format-shifted for preservation [internal NLNZ staff document]

See also 1840 Digitisation and digital transfer [internal NLNZ staff document]

[NLNZ PS to be changed for the June release]

Recording an unstructured description [heading]

To select the preferred source of information, follow this order of preference:

1) See Data provenance: Recording a source of metadata that is a manifestation being described 'Use the following options to select a source of information'.

2) See Data provenance: Recording a source of metadata. A manifestation that is being described does not provide a source of information for an element.

Condition: A manifestation embodies a diachronic work that is not complete.

For serial works determine the appropriate value(s) for this element, then go to NLNZ SES Manifestation: date of production | date of publication for string encoding scheme instructions.

Condition: A manifestation embodies a diachronic work that is complete.

For serial works determine the appropriate value(s) for this element, then go to NLNZ SES Manifestation: date of production | date of publication for string encoding scheme instructions.

Manifestation > Date of publication

[NLNZ PS to be changed for the June release]

Prerecording [heading]

Early printed resources; Special printed resources: Consider a date of manufacture or distribution to represent a date of publication if there is no explicit date of publication on the resource.

Websites: Record only for the timespan the original website was published. Record the timespan an archived copy of a website was created as Manifestation: date of production.

Recording an unstructured description [heading]

To select the preferred source of information, follow this order of preference:

1) See Data provenance: Recording a source of metadata that is a manifestation being described 'Use the following options to select a source of information'.

2) See Data provenance: Recording a source of metadata. A manifestation that is being described does not provide a source of information for an element.

Option: Record an unstructured description by transcribing text and spoken word content from a manifestation using any transcription guidelines.

Apply only for: Early printed resources: Apply with DCRMR. See NLNZ guidance.

Condition: A manifestation embodies a diachronic work that is not complete.

For serial works determine the appropriate value(s) for this element, then go to NLNZ SES Manifestation: date of production | date of publication for string encoding scheme instructions.

Condition: A manifestation embodies a diachronic work that is complete.

For serial works determine the appropriate value(s) for this element, then go to NLNZ SES Manifestation: date of production | date of publication for string encoding scheme instructions.

Recording an unstructured description

Option: Record an unstructured description by transcribing text and spoken word content from a manifestation using any transcription guidelines.

Early printed resources

Follow the alternative option in DCRMR for pre-1800 works, and use original punctuation, including transcribing internal marks of punctuation within Roman numerals.

Condition: An exact date is not known

Condition Option: Record an approximate date

Serial works

Supply a date if the year is known or can be approximated to within one of two years

[NLNZ PS to be changed for the June release]

Condition option: Record a value for a year that is known from another source of information.

Apply option at Guidance: Data provenance. Recording a source of metadata that is not a manifestation that is being described. Option.

Early printed resources: Apply with DCRMR.

[NLNZ PS to be changed for the June release]

Condition option: Record a value that is the earliest possible year and the latest possible year separated by the term and and preceded by the term between.

Apply option at Guidance: Data provenance. Recording a source of metadata that is not a manifestation that is being described. Option.

Early printed resources: Apply with DCRMR.

Scores: See NLNZ guidance.

Serial works: Do not apply.

Condition: A value of Manifestation: date of publication cannot be found in a manifestation that is being described

Condition option: Record a value that is the earliest possible year and the latest possible year separated by the term and preceded by the term between.

Scores

Physical SOUNZ scores with a copyright date of 1990 or earlier (SOUNZ was established in 1991): record the value [between 1991 and <current year>]

Digital SOUNZ scores with a copyright date of 2006 or earlier: record the value [between 2007 and <current year>]

SOUNZ began publishing scores digitally from about 2007 — this is the year in which the original incarnation of the “SOUNZ Online” website was created, and all of the scores in their collection were re-licensed for digital dissemination.

Example

Manifestation: copyright date: ©1986
Manifestation: date of publication: [between 1991 and 2024]

Manifestation > Designation of edition

Prerecording

Music sound recordings

Similar but different works

We have found that different works with the same value of title proper have merged on to the same bibliographic record on WorldCat (e.g. the CD, Promo CD, and Single CD versions of The Chills' 'Silver bullets' album). These bibliographic records had differences that a person could pick up, e.g. notes, different authorised access point qualifiers, but were not distinctive enough for the loading/merging process in WorldCat.

In these cases we will follow OCLC's recommendation and add a value of Manifestation: designation of edition to further make the bibliographic records distinctive. Use the terminology on the resource (or related website) or in the authorised access point qualifier. Don't add words like edition or version.

Example

[Promotional copy]

Scores

Voice range

Treat a statement indicating a particular voice range (high voice, medium voice, etc.) that is not grammatically linked to a title, other title information, etc. as a designation of edition, whether or not it includes the word "edition" or its equivalent. [MLA BP]

There are many variations of voice range/format/key given on sheet music. We will only record voice range if it's given as a statement, ie. ignore if given as notes on a stave. Do not treat key on its own (eg. ‘In G’) as a designation of edition.

Examples

High voice in A

Low key F (c-g) [c-g is part of the statement so is included in our value]

Formats

Consider the terms listed at Vocabulary Encoding Schemes: RDA Format of Notated Music, and their equivalents in other languages, to fit the scope of this element. Also consider to be in scope a statement such as “Klavierauszug” or “Piano reduction” when used to indicate a piece of music for solo instrument with accompaniment reduced for piano.

Some formats of notated music (e.g., vocal scores, chorus scores, piano scores, etc.) are special cases inasmuch as they have dual identities: as a format of notated music, subject to these instructions, and as a type of arrangement. Do not treat other statements of arrangement, transposition, etc. as designations of edition; treat those statements as statements of responsibility. When in doubt, treat the statement as a statement of responsibility. [MLA BP]

Examples from Original RDA MLA 2.5.2

Klavierauszug

In full score

Urtext statements

For statements containing "Urtext" and its variants: consult the Library of Congress Name Authority File to see if the usage by a particular publisher has been established as a series or series-like phrase. In other cases, use judgment in determining whether the statement fits the "difference in content" criterion and thus may be transcribed as an edition statement. When in doubt, do not transcribe as an edition statement. [MLA BP]

Transposed/concert scores

Consider a statement relating to a transposed or concert score to be a designation of edition. We think it fits the criteria “a difference in content”, as the notes for transposing instruments will be different depending on whether they have been transposed or not (we don’t need to know whether the other version exists).

Examples

Transposed score

Score in C

Score is transposing

Transposing instruments written in concert key

Two or more units

A common case in music is when a score, catalogued together with parts, bears the statement "Score" (or its equivalent). Do not treat such a statement as a designation of edition, as it does not apply to the entire resource. [MLA BP]

Standards

Transcribe as given including the year and/or standard number if present as part of the statement.

Manifestation > Dimensions

Recording

Option: Record dimensions in centimetres to the next whole centimetre up…

Note that symbols for metric units of measurement are not abbreviations.

Audiocassettes

Example

10 x 7 cm, 4 mm tape

Sheets

Condition: A value of Manifestation: carrier type is sheet.

Scores

Do not consider this condition to apply to single- or multiple-sheet scores or parts intended to be read as leaves or pages. Refer to the instructions at Volumes. [MLA BP]

Condition: A value of Manifestation: carrier type is sheet. A sheet is designed to be read in pages when folded.

Condition option: Record only the height of the sheet when folded.

Scores

Apply the option for scores and parts of conventional (portrait) orientation. Otherwise apply the instructions at Volumes. [MLA BP]

Condition: A value of Manifestation: carrier type is sheet. A sheet is folded.

Condition option: Record the height × width when extended followed by the height × width when folded.

Scores

Do not apply the option for single- or multiple-sheet scores or parts intended to be read as leaves or pages. Refer to the instructions at Volumes. Apply the option in other cases. [MLA BP]

Unbound sheets of text

Also consider these instructions to apply to notated music resources. [MLA BP]

Condition: A manifestation consists of two or more unbound sheets. A manifestation consists of folded sheets.

Condition option: Add the dimensions when folded.

Scores

For notated music issued as two or more nested folded sheets, or one or more nested folded sheets with one or more unfolded sheets in the middle, and intended to be read as consecutive pages, instead apply the instructions at Volumes. [MLA BP]

Manifestation > Dimensions of cartographic image

Recording dimensions of cartographic image

Option: Record the dimensions of each cartographic image by giving the measurements of the face measured within the neat line. Record the height × width or diameter, as appropriate. When recording diameter, indicate that it is the diameter.

There are further conditions that need to be considered:

More than one cartographic image on one or more sheets

Condition: The cartographic images are of the same size.

Condition option: Record the size preceded by the word each

Condition: The cartographic images are either of two sizes.

Condition option: Record the sizes separated by the word and

Condition: The cartographic images are of more than two sizes.

Condition option: Record the greatest height of any of the maps followed by the greatest width of any of them, followed by the term or smaller.

Manifestation > Distributor corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Distributor family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Distributor person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Engraver corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Engraver family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Engraver person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Etcher corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Etcher family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Etcher person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Expression manifested

[NLNZ PS to be changed for the June release]

Prerecording

Aggregate manifestations: Do not record this element for the aggregating expression.

Static augmentation aggregates: Record this element for the main aggregated expression.

Static parallel aggregates: Record this element for the main aggregated expressions.

Static collection aggregates: Record this element for the main aggregated expressions where there are five or fewer main aggregated expressions.

See also Guidance. Resource Description. Describing a manifestation that embodies two or more expressions. Option <https://access.rdatoolkit.org/en-US_ala-cf0b18a4-5a55-3358-94b0-2d4fb5449314/div_adr_tr1_ffb>

Non-aggregate manifestation examples

Examples

Non-aggregate manifestation (one expression manifested in a single manifestation);
AND
the language of expression is the language the work was first expressed in.

Manifestation: title proper: 1982 School Certificate music, Aural perception. Paper No. 27
Manifestation: expression manifested: 1982 School Certificate music, Aural perception. Paper No. 27. English

Manifestation: title proper: Work on infrastructure under the COVID-19 Recovery (Fast-track Consenting) Act 2020
Manifestation: expression manifested: Work on infrastructure under the COVID-19 Recovery (Fast-track Consenting) Act 2020. English

Work: author person: Singh, Nalini, 1977-
Manifestation: title proper: Archangel's shadows
Manifestation: expression manifested: Singh, Nalini, 1977- Archangel's shadows. English

Work: author corporate body: Standards Australia Limited
Manifestation: title proper: Regulatory compliance mark for electrical and electronic equipment. Part 2. Specific requirements for particular regulatory applications.
Manifestation: expression manifested: Standards Australia Limited. Regulatory compliance mark for electrical and electronic equipment. Part 2. Specific requirements for particular regulatory applications. English

Examples

Non-aggregate manifestation (one expression manifested in a single manifestation);
AND
the language of expression is not the language the work was first expressed in.

Manifestation: title proper: Mā tātau katoa e whakapōturi te hōrapatanga.
Manifestation: expression manifested: COVID-19 What you need to know. Māori

Work: author person: Singh, Nalini, 1977-
Manifestation: title proper: Les ombres de l'archange
Manifestation: expression manifested: Singh, Nalini, 1977- Archangel's shadows. French

Example

Non-aggregate manifestation (one expression manifested in a single manifestation);
AND
the language of expression is the language the work was first expressed in;
AND
the title proper of the manifestation is the same as the preferred title of the work, but additions have been made to the base access point for the work to distinguish this work from another work.

Manifestation: title proper: Rotorua.
Manifestation: expression manifested: Rotorua (2020). English

Examples

Non-aggregate manifestation (one expression manifested in a single manifestation);
AND
the language of expression is the language the work was first expressed in;
AND
the title proper of the manifestation is different to the preferred title of the work used to construct the authorised access point for the expression.

Work: author person: Lewis, Trevor, 1967-
Manifestation: title proper: Behaviour skills
Manifestation: expression manifested: Lewis, Trevor, 1967- Behaviour skills for parents, teachers and support people. English

Work: composer person of work: Godfrey, Peter, 1922-2017
Manifestation: title proper: Lullaby for SATB choir
Manifestation: expression manifested: Godfrey, Peter, 1922-2017. Lullaby, mixed chorus
[NB original language is not recorded as part of the expression access point for music]

Example

Non-aggregate manifestation (one expression manifested in a single manifestation);
AND
there is no language of expression;
AND
the title proper of the manifestation is different to the preferred title of the work used to construct the authorised access point for the expression.

Work: composer person of work: Ritchie, Anthony
Manifestation: title proper: Symphony no.5
Manifestation: expression manifested: Ritchie, Anthony. Symphonies, no. 5, op. 200

Example

Non-aggregate manifestation (one expression manifested in a single manifestation);
AND
there is no language of expression;
AND
the title proper of the manifestation is same as the preferred title of the work used to construct the base access point for the expression;
AND
additional elements or designations for the expression need to be added to the base access point for the expression to construct the authorised access point for the expression.

Manifestation: title proper: Star-spangled banner
Manifestation: expression manifested: Star-spangled banner; arranged

Aggregate manifestation examples

Example

Collection aggregate (fewer than five main aggregated expressions):

Aggregate manifestation (three expressions of three works manifested in a single manifestation);
AND
the language of expression is not the language the works were first expressed in.

Manifestation: title proper: Des jumeaux pour Jenny | Une inexplicable attirance | Un médecin trop séduisant
Manifestation: contributor person of text: MacKay, Sue (Susan)
Manifestation: contributor person of text: Claydon, Annie
Manifestation: contributor person of text: Andrews, Amy, 1969-
Manifestation: expression manifested: MacKay, Sue (Susan). Family this Christmas. French
Manifestation: expression manifested: Claydon, Annie. Snowbound with the surgeon. French
Manifestation: expression manifested: Andrews, Amy, 1969- Unexpected proposal. French

Example

Parallel aggregate:

Aggregate manifestation (two expressions of one work manifested in a single manifestation);
AND
one expression is in the language the work was first expressed in, and one expression is not in the language the work was first expressed in.

Work: author corporate body: New Zealand. Department of Conservation
Manifestation: title proper: Towards a predator free New Zealand
Manifestation: expression manifested: New Zealand. Department of Conservation. Towards a predator free New Zealand. English
Manifestation: expression manifested: New Zealand. Department of Conservation. Towards a predator free New Zealand. Māori

Example

Augmentation aggregate (main expression is text; supplementary expression is still image):

Aggregate manifestation (two expressions of two works manifested in a single manifestation);
AND
the language of the main expression is the language the work was first expressed in.

Work: author person: Mahy, Margaret, 1936-2012
Work: title of work: Witch in the cherry tree
Manifestation: expression manifested: Mahy, Margaret, 1936-2012. Witch in the cherry tree. English.

Manifestation > Extent of manifestation

Recording

Extent of manifestations of text. Single unit manifestations

Extent of manifestations of text. Multiple unit manifestations

Extent of manifestations of cartographic works: units

Extent of manifestations of notated music

Incomplete manifestations

Describing a manifestation that is a collection

Recording

Record as a structured description in all cases unless there is no applicable term in the NLNZ VES: Extent of manifestation. When that occurs, use the unstructured description recording method but also notify a team leader so that the term can be assessed for future inclusion in the NLNZ VES.

Extent of manifestations of text. Single unit manifestations

Examples

123 pages
not 1 volume (123 pages)

xiv, 45 pages, 18 leaves of plates
not 1 volume (xiv, 45 pages, 18 leaves of plates)

1 online resource
not 1 online resource (123 pages)

Extent of manifestations of text. Multiple unit manifestations

Continuously paged volumes

Example

3 volumes (iii, 600 pages)

Individually paged volumes

Example

2 volumes (ix, 341; 660 pages)

Extent of manifestations of cartographic works: units

NLNZ does not consider a map to be a unit of extent of manifestation. The number of maps may be recorded as a note on manifestation.

Extent of manifestations of notated music

If multiple terms for notated music resources are needed, do not record the terms in alphabetical order. Instead, order terms in the following order of precedence:

score

condensed score

study score

piano conductor part

violin conductor part

vocal score

piano score

chorus score

part

choir book

table book

Single sheets

Do not use the term sheet to describe extent of notated music resources. Instead record the number of subunits for notated music on a numbered single sheet as 1 leaf if only one side is numbered or as 2 pages if both sides are numbered. If the sheet is unnumbered, record the number of subunits as 1 unnumbered leaf if there is printing on one side or as 2 unnumbered pages if there is printing on both sides.

This restriction applies only to extent. The Manifestation: carrier type for a single sheet of notated music should still be recorded as sheet. [MLA BP]

Single folded sheets

Generally do not record 1 folded sheet followed by the number of pages laid out on the sheet, in parentheses. Apply the instructions for volumes to a score, part, etc. issued as a folded sheet if the resource is intended to be read as consecutive pages. Record subunits in terms of leaves or pages. [MLA BP]

Two or more sheets

Generally do not record an extent by giving the number of sheets and the term sheets. Apply the instructions for volumes to a score, part, etc. issued as two or more nested folded sheets, or one or more folded sheets with one or more unfolded sheets in the middle, if the resource is intended to be read as consecutive pages.

For loose unfolded sheets, record the number of subunits for notated music on numbered sheets in terms of leaves if only one side is numbered or pages if both sides are numbered. If the sheets are unnumbered, record the number of subunits in terms of unnumbered leaves if there is printing on one side or unnumbered pages if there is printing on both sides. [MLA BP]

Incomplete manifestations

If an updating loose-leaf includes transfer volumes, describe the extent in terms of 'loose-leaf' and 'transfer':

volumes (loose-leaf), volume (transfer)

Describing a manifestation that is a collection

Consult with a team leader to decide the appropriate method for recording the extent of a collection. Methods will be decided on a case-by-case basis.

Manifestation > File type

[NLNZ PS to be changed for the June release]

Recording

Record as: structured description.

Manifestation > Generation

Recording an unstructured description

Option: Record an uncontrolled term or a term that is transcribed from a source of information.

Music sound recordings

Example

Test pressing

Manifestation > Identifier for manifestation

Prerecording

[NLNZ PS to be changed for the October release]

NLNZ does not consider the following to be Manifestation: identifier for manifestation:

PCs on text based resources
ISBNs that appear only in the CiP data block and nowhere else in the item.

Physical text-based resources: When an ISBN identifies a related manifestation, record as a value of Manifestation: related manifestation of manifestation.

Digital text-based resources: When an ISBN identifies a related manifestation, either:

record as an additional value of Manifestation: identifier for manifestation when the carrier type of the related manifestation is the same as the manifestation being described, OR
record as a value of Manifestation: related manifestation of manifestation when the carrier type of the related manifestation is a different carrier type to the manifestation being described.

Music sound recordings: See NLNZ guidance.

Music sound recordings

Reissues

If the resource is a reissue, and provides an identifier for the original manifestation, record the identifier as Manifestation: related manifestation of manifestation. Also record information about the original manifestation as Manifestation: note on manifestation.

Music sound recordings

Matrix numbers

For modern commercial recordings, record matrix numbers if they are the only numbers shown on the resource, or if deemed important for identification or access. For rare or historical recordings, record matrix numbers even if other publisher numbers are present. [MLA BP]

Recording

Record all identifiers on a resource, unless instructed otherwise. Identifiers for manifestation can be ISBNs, ISMNs, UPCs, IANs, EANs, DOIs, ISTCs, publisher or distributor numbers etc. For static resources also include:

The number below a barcode, if it is recorded elsewhere in the publication as an ISBN, or it is known to be an ISBN number
Both the 10 digit and 13 digit ISBNs, if both appear on the manifestation
The Whitcombe & Tombs job number

Music sound recordings

Issue/matrix/publisher/distributor numbers

Record the name of the publisher or distributor (or a trade name, brand name, or label name used by the publishing company) associated with the identifier in the same form as transcribed in Manifestation: name of publisher or Manifestation: name of distributor. [MLA BP]

Example

VP358 Viking

Option: Record a value that includes the identifier followed by a type of binding or format, if considered important for identification

Record the type of binding or format for any ISBN appearing on a resource.
Use the terminology provided by the publisher.
If the publisher has not provided a type of binding or format, then supply one of the following terms if appropriate:
For online resources use:
- online
- online audiobook
For other resources use:
- hardback
- paperback
- loose-leaf
- board book
- VOX Book
- MP3 CD
If none of these terms is appropriate, do not supply a type of binding or format.
When the same ISBN has been used for both print and online manifestations, do not supply a type of binding or format for either manifestation.

Two or more identifiers for a manifestation

Condition: A manifestation has two or more identifiers of the same type.

Music sound recordings

Record variations of publisher numbers and qualify the source if needed. It is useful to record even slight variations for identification purposes (such as a difference involving a hyphen or full stop and space eg EPZ.123 and EPZ 123). For bibliographic records where these differences haven't been recorded in the past, the records can still be retrieved in Alma and Primo when searching with or without the hyphen/full stop.

Examples

RREP61 Robbins disc label
EP 61 Robbins container

RPX-1152 RCA Victor disc label
RPX 1152 RCA Victor container

Incorrect identifiers

Condition: An identifier is known to be incorrectly represented in a manifestation.

Condition option: Record an identifier as it appears.

Structurally incorrect ISBN

An ISBN is structurally incorrect if there is a typographical error, such as an incorrect or omitted digit, that means it does not pass a check digit calculator.

Also record the correct ISBN where it is possible to determine it from the publication or from another source.

Application incorrect ISBN

An ISBN is applied incorrectly if it appears on the manifestation, but it is known the same number is also assigned to a different resource:

If the ISBN applies to another manifestation of the same work, see the element Manifestation: related manifestation of manifestation.
If a publisher has used the same ISBN, without qualification, for both print and online manifestations, consider the ISBN as correct for the first resource we receive, and incorrect for the second. If both resources are received at the same time, consider the ISBN as correct for the print resource and incorrect for the online resource.

Manifestation > Illustrative content

Recording

Use structured description. Use unstructured description only for Early printed resources and Special printed resources.

Recording an unstructured description

Option: Record details or other unstructured information.

Examples

Illustrated by engravings, and a chart exhibiting the track of the ships.

Illustrated title page, tailpiece, initials, woodcut borders on every page.

20 black and white woodcuts and 1 coloured woodcut which are mounted on leaves.

Manifestation > Lithographer corporate body

Recording

Cartographic resources

For maps published by the Otago Survey Lithographic Press, treat them as a contributor, not the creator.

Early printed resources; Special printed resources

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Lithographer family

Recording

Early printed resources; Special printed resources

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Lithographer person

Recording

Early printed resources; Special printed resources

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Manufacturer corporate body

Recording

Early printed resources; Special printed resources

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Manufacturer family

Recording

Early printed resources; Special printed resources

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Manufacturer person

Recording

Early printed resources; Special printed resources

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Material

Recording

Use unstructured description.

Use structured description only for:

Early printed resources; Special printed resources
Music sound recordings on shellac discs;
Three-dimensional forms.

Manifestation > Media type

Recording

Condition: A manifestation consists of two or more media types.

Condition option: Record all of the media types.

Record all media types when all content is equivalent in importance (i.e., where each media type can be used independently but all have been published together as a single manifestation).

Examples

Multiple unit manifestation (2 DVDs and 1 DVD-ROM)
video
computer

Multiple unit manifestation (1 CD and 1 DVD)
audio
video

Multiple unit manifestation (1 book and 1 CD)
unmediated
audio

Condition option: Record only the media types that apply to the most substantial content of the manifestation.

Record only the media type or types that apply to the most substantial content of the manifestation. These are manifestations where some content is clearly predominant, and some content is supplementary.

Examples

Multiple unit manifestation (1 book with supplementary material (bus tickets, certificates, pamphlets, and posters))
unmediated

Multiple unit manifestation (1 CD with supplementary material (an ‘obi’ strip and stickers))
audio

Manifestation > Name of distributor

Prerecording

Music sound recordings; Scores

When in doubt as to whether a person, family or corporate body is functioning as publisher or a distributor, treat that agent's name as a Manifestation: name of publisher. [MLA BP]

Treat ‘Released under licence’ information as a name of distributor.

Treat marketing information as a name of distributor.

Examples

Released under license by Concord Productions

Marketed in New Zealand by World Music

[NLNZ PS to be changed for the June release]

Recording an unstructured description [heading]

To select the preferred source of information, follow this order of preference:

1) See Data provenance: Recording a source of metadata that is a manifestation being described 'Use the following options to select a source of information'.

2) See Data provenance: Recording a source of metadata. A manifestation that is being described does not provide a source of information for an element.

[NLNZ PS to be changed for the June release]

Condition option. Record distributor not identified.

Apply.

Manifestation > Name of manufacturer

[NLNZ PS to be changed for the June release]

Recording an unstructured description [heading]

To select the preferred source of information, follow this order of preference:

1) See Data provenance: Recording a source of metadata that is a manifestation being described 'Use the following options to select a source of information'.

2) See Data provenance: Recording a source of metadata. A manifestation that is being described does not provide a source of information for an element.

Manifestation > Name of producer

[NLNZ PS to be changed for the June release]

Recording an unstructured description [heading]

To select the preferred source of information, follow this order of preference:

1) See Data provenance: Recording a source of metadata that is a manifestation being described 'Use the following options to select a source of information'.

2) See Data provenance: Recording a source of metadata. A manifestation that is being described does not provide a source of information for an element.

Manifestation > Name of publisher

[NLNZ PS to be changed for the June release]

Prerecording

Music sound recordings; Scores: See NLNZ guidance.

Websites: Record for the publisher of the original website only. Record an agent responsible for creating an archived copy of a website as Manifestation: name of producer.

Prerecording

Music sound recordings; Scores

Treat a trade name or brand name used by a publishing company (i.e., a “label” in the case of audio recordings) as a name of publisher.

If a trade name appears to be used as the name of a series rather than of an imprint or publishing subdivision, consult the Library of Congress Name Authority File (LCNAF) to see if a particular name has been established as a series, series-like phrase, or label name. In case of doubt, treat the name as a value of Manifestation: title of series. [MLA BP]

Recording

Condition: Two or more values for this element appear in the source of information.

Music sound recordings; Scores

If in doubt as to whether a presentation of two names in the same source represents a publishing company and a subdivision, trade name, or brand name of that same company, or whether the names represent two unrelated publishers, treat both names as separate publishers. [MLA BP]

Condition option: Record one or more values separately in the order indicated by the sequence, layout, or typography of the source of information.

Scores

Example

SOUNZ Centre for New Zealand Music Toi te Arapūoro

[NLNZ PS to be changed for the June release]

Recording an unstructured description [heading]

To select the preferred source of information, follow this order of preference:

1) See Data provenance: Recording a source of metadata that is a manifestation being described 'Use the following options to select a source of information'.

2) See Data provenance: Recording a source of metadata. A manifestation that is being described does not provide a source of information for an element.

[NLNZ PS to be changed for the June release]

Condition option. Record publisher not identified.

Apply.

Manifestation > Note on manifestation

Record values in sentence case appropriate to the language.

Only record this element for the specific situations listed here:

When you’ve been instructed to record a value of Manifestation: note on manifestation following an option and/or PS from one of these elements:
- Referred from Manifestation: colour content
- Referred from Manifestation: date of publication
  - Fictitious or false values
- Referred from Manifestation: digital transfer of manifestation
- Referred from Manifestation: digital transfer of manifestation of
- Referred from Manifestation: electronic reproduction of manifestation
- Referred from Manifestation: electronic reproduction of manifestation of
- Referred from Manifestation: expression manifested
  - Tables of contents for aggregate manifestations
  - Titles of movements (Scores) for aggregate manifestations
  - Tracklists (Music sound recordings) for aggregate manifestations
- Referred from Manifestation: numbering of sequence
- Referred from Manifestation: numbering within sequence
- Referred from Manifestation: other title information
- Referred from Manifestation: place of publication
  - Value that appears first is not the actual place of publication
  - Fictitious or false values
- Referred from Manifestation: related item of manifestation
- Referred from Manifestation: related manifestation of manifestation
- Referred from Manifestation: reprint of manifestation of
- Referred from Manifestation: reproduction of manifestation of
- Referred from Manifestation: statement of responsibility
- Referred from Manifestation: statement of responsibility relating to title proper
- Referred from Manifestation: variant title of manifestation
- Referred from Expression: capture information
  - Aggregate manifestations
- Referred from Expression: date of capture
  - Aggregate manifestations
- Referred from Expression: duration
  - Aggregate manifestations
- Referred from Expression: form of musical notation
  - Aggregate manifestations
- Referred from Expression: format of notated music
  - Aggregate manifestations
- Referred from Expression: language of expression
  - Aggregate manifestations
- Referred from Expression: medium of performance of musical content
  - Aggregate manifestations
- Referred from Expression: place of capture
  - Aggregate manifestations
- Referred from Expression: summarization of content
  - Aggregate manifestations
When you have these other situations:

If the information you want to record about the manifestation does not fit into these situations, talk to a cataloguing team leader.

For all the specific situations listed below there will be an option and/or a Policy Statement somewhere in the Toolkit that explicitly tells us to record data as a value of Manifestation: note on manifestation.

Either an element will have options and/or NLNZ Policy statements that specifically instruct us to use Manifestation: note on manifestation to record a value, or we will be applying one of the two options at the general instructions for describing a manifestation. These two options are useful when want to say something about one or more of the expressions embodied in the manifestation, but that information doesn’t fit neatly into an element:

describing a manifestation that embodies two or more expressions and we want to record information about those expressions (i.e. an aggregate manifestation)
describing a manifestation that embodies only one expression and we want to record information about that expression (i.e. a non-aggregate manifestation)

Machine-generated values of Manifestation: note on manifestation

Resources may include information that has been created by scanning and using OCR (Optical Character Recognition), or Adobe Acrobat software.

Recording a value of Manifestation: note on manifestation following an option and/or PS from one of these elements

Referred from Manifestation: colour content

Music sound recordings

Disc colour

Alexander Turnbull Library Collections: record disc colour other than black (to differentiate manifestations for ATL collection purposes).

Examples

White vinyl disc

Issued on red vinyl and blue vinyl discs

Referred from Manifestation: date of publication. Fictitious or false values

Record the actual date of publication using the form: Actually published in ....

Example (publication date on resource is 2020)

Actually published in 2019.

Referred from Manifestation: digital transfer of manifestation

Record when the physical manifestation is a multiple unit manifestation with more than one carrier type to describe the carrier from which the files have been transferred.

Example

Physical manifestation is a book and a USB flash drive:
Files on the USB have been transferred to the National Digital Heritage Archive.

Referred from Manifestation: digital transfer of manifestation of

Record to describe the manifestation from which the files have been transferred.

Example

Reproduction of USB. Originally published: Wellington : FitzBeck Publishing, 2014.

Referred from Manifestation: electronic reproduction of manifestation

Record when describing physical resources held in NLNZ collections, where the digitised resource is freely available and where we are unable to collect and preserve the digital resource.

Do not actively look for these. Only add on a case-by case basis at the request of a curator or research librarian, or as part of a project.

Example

Online version available via Google Books https://books.google.co.nz/books/about/Ko_Te_A_nui_a_Wi_Hei_Ako_Maana_Ki_Te_Reo.html?id=7oQoMQAACAAJ&redir_esc=y

Referred from Manifestation: electronic reproduction of manifestation of

Record for resources created by digitising a physical resource held in the NLNZ collections.

Example

Electronic reproduction of book. Wellington : National Library of New Zealand <date>.

Referred from Manifestation: expression manifested

Tables of contents – Aggregate manifestations

Augmentation aggregates:

Main expression: record a table of contents for the main expression when you judge that the chapter titles provide more information that the title and subject headings combined. Follow the guidelines at tables of contents for non-aggregate manifestations.
Supplementary expressions: record any useful information about one or more of the supplementary expressions embodied, e.g. the author of a foreword or essay. Information may be recorded as part of a table of contents.

Collection aggregates: record the titles of the expressions, as well as any other title information and statements of responsibility relating to those titles.

Parallel aggregates: record a table of contents for the main aggregated expressions when you judge that the chapter titles provide more information that the title and subject headings combined. Follow the guidelines at tables of contents for non-aggregate manifestations.

Examples

Augmentation aggregate (a book of illustrations with accompanying essay): information recorded about the supplementary expression embodied
Essay by Michael Wilson

Augmentation aggregate (a book with illustrations): information recorded about the main expression embodied
Introduction
1. What makes the ideal kitchen? Houses and homes in rural New Zealand
2. Hāngi stones and hot stoves: changes in cooking technologies
3. Rēwena and rabbit stew: provisioning the rural kitchen
4. Women's work? Gender roles in rural Aotearoa
5. Hākari, feasts and picnics: manaakitanga and rural hospitality
Conclusion
Notes
Bibliography
Glossary of Māori words
Imperial to metric conversion
Acknowledgements
Index.

Collection aggregate: collection of three novels
Des jumeaux pour Jenny / Sue MacKay ; traduction française de Michel Lecœur
Une inexplicable attirance / Annie Claydon ; traduction française de F. Jean
Un médecin trop séduisant / Amy Andrews ; traduction française de Marie-Therese Simoutre

Collection aggregate: collection of short stories
Pocket money
Narnia
Etc.

Parallel aggregate: Māori and English expressions
Māori expression:
He kupu whakataki
Ngā hapa ā-kupu
Ngā hapa wetereo
Etc.

English expression:
Introduction
Errors in the use of words
Errors in grammar
Etc.

Titles of movements or titles of aggregated expressions treated as a single main expression (Scores) – Aggregate manifestations

Augmentation aggregates:

Main expression: record the titles of movements for the main expression, or the titles of aggregated expressions treated as a single main expression, when you judge that the titles provide more information than the title and subject headings combined, or would be useful for selection.

Example

Augmentation aggregate (song cycle): titles of aggregated expressions treated as a single main expression recorded

As the flowers bloom and fade

Tinker, tailor

Night rain

Song in summer

Tracklists (Music sound recordings) - Aggregate manifestations

Collection aggregates: record the track titles, as well as any other title information and statements of responsibility relating to those titles (the track titles may be titles of expressions, titles of movements of expressions, or titles of aggregated expressions treated as a single expression).

Take the track titles from whatever source is most useful.

Examples

Tracklist includes titles of expressions, as well as titles of movements (tracks 3-9)
Orion constellation theory
Instrepere III
Íris-abandono... I Caprichos de lilás
Íris-abandono... II Fugidias
Íris-abandono... III Envelos de Ópio
Íris-abandono... IV Cristal de essências langues
Íris-abandono... V Torres de marfim
Íris-abandono... VI Ternuras de cetim
Íris-abandono... VII O princípe das Ilhas transtornadas
Typewriter

Tracklist includes titles of expressions, as well as titles of aggregated expressions treated as a single expression (tracks 1-3, 4-7, 9-11)
Three Pieces for the Winter Solstice: I
Three Pieces for the Winter Solstice: II
Three Pieces for the Winter Solstice: III
Four Pieces for Timpani: I Recitative
Four Pieces for Timpani: II Perpetual Motion
Four Pieces for Timpani: III Elegia
Four Pieces for Timpani: IV Finale
Tanka
Duets and Solos: pgs. 5&6
Duets and Solos: pg. 9
Duets and Solos: pg. 10
On the Edge
Etc.

Referred from Manifestation: numbering of sequence

NLNZ uses the element Manifestation: note on manifestation to record details relating to numbering of sequence where they are not already recorded as part of Manifestation: numbering within sequence and are considered important for identification.

These include but are not limited to the following:

variations in designations that do not constitute a new sequence
complex or irregular numbering
numbering errors
a serial issued annually or less frequently, where the period covered by the volume, etc., is other than a calendar year. For example, each year’s issue covers the previous three years, the report year ends June 30, etc.

Record the designation of the first and/or last unit or iteration as an unstructured description of Manifestation: numbering of sequence.

Do not use the note 'Continues the numbering of its predecessor.'

Referred from Manifestation: numbering within sequence

NLNZ uses the element Manifestation: note on manifestation to record the correct numbering, where it is known the numbering that appears on a manifestation of a part or iteration is incorrect.

Also record information on incorrect numbering where it appears in addition to the correct numbering.

Examples:

Incorrectly numbered on manifestation as volume 5

Numbering should read volume 6

Manifestation correctly numbered on title page as number 20, and on the cover as number 19

Incorrectly numbered on cover as number 19

Referred from Manifestation: other title information

NLNZ uses the element Manifestation: note on manifestation to handle unstructured descriptions of information previously understood to be other title information but which do not fit the definition of the element Manifestation: other title information.

NLNZ will use the term 'subtitle' to refer to statements linked to a title which are not considered to be Manifestation: title proper nor Manifestation: variant title. NLNZ will also use this term as a label in non-transcribed descriptions.

Make use of this element in the following situations:

to record statements deemed useful to include in the description; and in some cases
to record statements about the source of the statements recorded.

Information recorded from a source other than that used for the title proper

This occurs where a subtitle is either:

linked with a Manifestation: title of manifestation but is not present on the same source as that of the selected Manifestation: title proper; or
a different form from the Manifestation: other title information that appears on the same source as the selected Manifestation: title proper.

Only record where the subtitle is deemed useful for identification of the resource.

Diachronic works

Subtitle variation between issues of diachronic works

Follow CCM guidance. Do not record each subtitle variation directly, instead record a cataloguer-supplied note describing the situation.

Referred from Manifestation: place of publication. Value that appears first is not the actual place of publication

When two more values for the element Manifestation: place of publication appear in the source of information, NLNZ will only record the value that appears first. Sometimes however, a publisher that is based in New Zealand will list an overseas place first on the source of information. As of September 2017, this is known to occur with Essential Resources and all Exisle Publishing digital documents.

Record the actual place of publication using the form: Actually published in ..., New Zealand.

Example

Overseas place of publication appears first
Actually published in Dunedin, New Zealand.

Referred from Manifestation: place of publication. Fictitious or false values

Record the actual place of publication using the form: Actually published in ..., New Zealand.

Referred from Manifestation: related item of manifestation

Early printed resources; Special printed resources

Record identifying information about a related item, when the manifestation in hand is a facsimile of a specific item, such as a manuscript.

Examples

The manuscript mainly in Milton's own hand written between 1633 and 1648 and including several drafts of some of the poems is in Trinity College Library.

The manuscript formed part of the collection of Antonio Magliabecchi, and is classified in the Biblioteca as "Cod. Magl. xiii, 11, 3." It is named by Mrs. Nuttall the "Magliabecchi manuscript."

Referred from Manifestation: related manifestation of manifestation

Music sound recordings

Reissues

Record information about the original manifestation when the resource is a reissue, and provides an identifier for the original manifestation. Also record the identifier as Manifestation: related manifestation of manifestation.

Example

Manifestation: identifier for manifestation: 88697 56207 2 Masterworks Broadway
Manifestation: related manifestation of manifestation: ML 4140 Columbia
Manifestation: related manifestation of manifestation: OL 4140 Columbia
Manifestation: note on manifestation: Originally released February 15, 1949, as Columbia ML/OL 4140.

Referred from Manifestation: reprint of manifestation of

Special printed resources

This covers resources where different manifestations have been published by different publishers at different times.

Record the relationship only if the information is readily available on the resource.

Referred from Manifestation: reproduction of manifestation of

Scores

Record when a score is a copy of a composer's manuscript.

Example

Copy of composer's manuscript.

Referred from Manifestation: statement of responsibility

Music sound recordings

Record agents who are responsible for a work or its expression, e.g. performers.

Do not record agents who are responsible for the technical production of a work or its expression, e.g. producers, sound engineers.

Examples

All tracks composed by Neil Johnstone, Sam Leamy & Steve Garden

Neil Johnstone (synthesized soundscapes, Korg MS2000, Synthstrom Deluge), Sam Leamy (guitar, effects), Steve Garden (textures, treatments)

Referred from Manifestation: statement of responsibility relating to title proper

Record a statement of responsibility that is not present on the same source as the value of Manifestation: title proper. This includes:

A statement of responsibility that appears in a different recording source than the title proper in the manifestation being described
A statement about a creator that only appears in a bibliographic citation in the manifestation being described
A statement of responsibility that is embedded in text in the manifestation being described
A statement of responsibility that appears in an external source of information
Aggregate manifestations where the value of Manifestation: title proper has been constructed by the cataloguer from separate sources of information. Also include the titles of the expressions with the corresponding statements of responsibility

Record a statement of responsibility that is embedded in text in the manifestation being described by transcribing the whole sentence.

See guidance at Work > Recording source and Work > Source consulted for attributing the source of this element.

Examples

"Written by J. Smith"--Cover.

“Vacelet, J.; Perez, T. “--Title page verso.

"Swamp Thing created by Len Wein and Bernie Wrightson"--Page 3.

Written by J.H. Lucas.

Parallel aggregate with separate sources of information:

Manifestation: title proper [of aggregate manifestation]: I te timatanga + In the beginning
Manifestation: note on manifestation: I te timatanga / Robyn Kahukiwa -- In the beginning / Robyn Kahukiwa

Moving images

Record names of performers, narrators, presenters etc. who have made a significant contribution to the expression.

Also record the names of persons, families or corporate bodies who have made a significant artistic or technical contribution to the production of the expression such as the editor of a moving image work, animator, production designer.

Do not record corporate bodies if it seems likely that they have only contributed financially to the expression.

Do not record assistants, associates, or other persons making minor contributions.

Referred from Manifestation: variant title of manifestation

Serial works

Record an explanation of distinctive titles appearing on a serial work, where these appear on all or most issues.

Examples

Some issues also have individual title.
Each issue also has theme title.

Referred from Expression: capture information

Aggregate manifestations

Example

In concert

Referred from Expression: date of capture

Aggregate manifestations

Example

December 1989-September 1991

Referred from Expression: duration

Aggregate manifestations

Record the total duration of an aggregate manifestation. Determine the value, then go to NLNZ SES: Note on manifestation for string encoding scheme instructions.

Example

Total duration of a music CD:
66:22

Referred from Expression: form of musical notation

Aggregate manifestations

Record when needed to explain or provide information about the forms of musical notation contained in an aggregate manifestation.

Example

A parallel aggregate, with staff notation and chord symbols
Melody line with chord symbols.

Referred from Expression: format of notated music

Aggregate manifestations

Record when needed to explain or provide information about the formats of notated music contained in an aggregate manifestation.

Example

A parallel aggregate, with an unusual combination of musical formats
“This score is for voice and piano, but at the end is also a one-page vocal lead sheet"--Page 2.

Referred from Expression: language of expression

Aggregate manifestations

Record:

when the expressions embodied in an aggregate manifestation include significant content in more than one language, and recording an identifier for Expression: language of expression is not appropriate.
for Parallel aggregates.

Name the languages represented in the content of the expressions.

Examples

A collection of poems and essays that is chiefly in English but also includes poems in Māori and Fijian
In English with some Māori and Fijian language content.

A parallel aggregate, with two language expressions
Bilingual text: Māori, English.

A parallel aggregate, with three language expressions
Multilingual text: German, English, French.

Referred from Expression: medium of performance of musical content

Aggregate manifestations

Music sound recordings

Record when the medium of performance is not clear from the rest of the metadata description set, if readily available. Record particularly for classical music sound recordings.

Examples

First and second works for orchestra; third work for mezzo-soprano and orchestra

All works for taonga puoru; with string quartet (1st and 4th works); with flutes (2nd work); with chant and small ensemble (3rd work)

Scores

Example

A collection of piano pieces, all for piano solo except one for piano duo
works 1-7: piano 1 1
work 8: Te tangi o te awa: piano 2 2

Referred from Expression: place of capture

Aggregate manifestations

Example

Christchurch Town Hall

Referred from Expression: summarization of content

Aggregate manifestations

Summarise the content of more than one of the aggregated expressions aggregated or the aggregate manifestation as a whole.

See guidance at Expression: summarization of content for instructions on how to provide a summary.

Serial works

Summarise the content of the serial work as a whole, only where this is not clear from the rest of the metadata description set.

See guidance at Expression: summarization of content for instructions on how to provide a summary.

Other situations

Tables of contents – Non-aggregate manifestations

Record the table of contents of a single expression when you judge that the chapter titles provide more information than the title and subject headings combined.

Do not record the table of contents if the chapter headings have no information value (e.g. quirky or humorous headings that don’t provide useful keywords or if the chapter headings effectively repeat what is already covered by the title and statement of responsibility).

Example

Chapter headings include the keywords ‘alert level’ and ‘lockdown’ into the description, which were the terms in common use during the COVID-19 pandemic in New Zealand
Introduction
Chapter 1: Two months to lockdown
Chapter 2: One month to lockdown
Chapter 3: One week to lockdown
Chapter 4: Lockdown. Alert Level 4: week one
Chapter 5: Lockdown. Alert Level 4: week two
Chapter 6: Lockdown. Alert Level 4: week three
Chapter 7: Lockdown. Alert Level 4: week four
Chapter 8: Lockdown. Alert Level 4: week five
Chapter 9: Alert Level 3: week one
Chapter 10: Alert Level 3: week two (and a bit)
Chapter 11: Alert Level 2: week one
Chapter 12: Alert Level 2: week two
Chapter 13: Alert Level 2: week three
Biographies

Tête-bêche

These are where the two expressions embodied in an aggregate manifestation are published together, with each expression rotated 180° relative to the other, such that when one text runs head-to-tail, the other runs tail-to-head. This means that the expression you see first depends on which way up the manifestation is held. There are normally two title pages, with one at each end of the manifestation.

Record that the manifestation has been published in this format.

Example

Resource published in tête-bêche format.

Titles of movements or titles of multiple aggregated expressions treated as a single expression (Scores) - Non-aggregate manifestations

Record the titles of movements of a single expression, or the titles of aggregated expressions treated as a single expression, when you judge that the titles provide more information than the title and subject headings combined, or would be useful for selection.

Examples

Titles of movements of a single expression recorded

Piano trio no.5

Orrery I

Orrery II

Orrery III

Titles of aggregated expressions treated as a single expression recorded

Three cameos

i. Boulevard

ii. Estuary

iii. Square

Referred to from Resource description. Describing a manifestation. Describing a manifestation of a diachronic resource

Manifestation: Carrier type

Consult a senior cataloguer to determine whether a note on manifestation or a new instance of carrier type is the best option

Manifestation: Colour content

Do not routinely add a Manifestation: note on manifestation to record which issues have colour content but it is an option if it can be done concisely

Manifestation: File type

Do not routinely add a Manifestation: note on manifestation to record changes in file type but it is an option

Manifestation: Illustrative content

Do not routinely add a Manifestation: note on manifestation to record which issues have illustrative content

Manifestation: Media type

Consult a senior cataloguer to determine whether a note on manifestation or a new instance of media type is the best option

Manifestation: Name of publisher

When a serial work has had too many publishers to record all of them, record a manifestation: note on manifestation Publisher varies.

Other title information

When there are numerous changes in other title information consider recording Subtitle varies as manifestation: note on manifestation

Place of publication

When the place of publication varies with each issue or on a regular basis, record a general note on manifestation such as Place of publication varies.

When a publication changes from being published in New Zealand to being published outside New Zealand or vice versa without a change of publisher make a note on the later place of publication and the date from which it is published there if known.

Restriction on access to manifestation

Do not use a note on manifestation in a metadata description set to record blanket changes in access to online resources or differing access to different items. Access restrictions are recorded in NDHA

Statement of responsibility relating to title proper

Do not routinely add a Manifestation: note on manifestation to record a change in statement of responsibility relating to title proper. Consult a senior cataloguer in the event of a change statement of responsibility relating to title proper creating a misleading impression of the contents or related agents of a serial work

Variant title of manifestation

When there are minor variations in a title that are too numerous to record, record a note on manifestation along the lines of Title varies slightly

Manifestation > Numbering within sequence

Condition: Two or more values for this element appear in the source of information.

Option: Record one or more values separately…

Multiple unit manifestations

Where units are separately numbered within the sequence:

If the numbering is continuous, record the first and the last numbers separated by a hyphen
If the numbering is not continuous, record the numbers separated by a comma and a space

Examples

Two volumes, one numbered volume 5 and one numbered volume 6
volume 5-volume 6

Three volumes, numbered respectively no 2, no 7, and no 10
no 2, no 7, no 10

Serial works

Record numbering only where each part or issue has the same number within the sequence.

Condition: A value of this element appears in the source of information in a parallel language or script.

Option: Record one or more values separately…

Where the application of the option at Guidelines on normalized transcription. Numbers to substitute a numeral for a number expressed in words means the values are identical, record the value only once.

Example

Designation appears on manifestation in English and in Māori:
two
rua
Designation transcribed as:
2

Manifestation > Other title information

Recording

Condition: A value of this element appears in two or more parallel languages or scripts in the source of information.

Condition option: Record a value that is in the language or script of a value of Manifestation: title proper.

Condition option: Record the value that appears first.

Diachronic works; Static resources:

Record a title that is a different language version of the title proper as a value of Manifestation: other title information.

Record each value that appears separately in two or more languages or scripts in the source of information as a value of Manifestation: other title information.

Examples

Diachronic works:

Diachronic work has titles in Māori and English, the Māori language title was selected as the title proper. There is other title information in both Māori and English

Manifestation: title proper: Pūrongo-ā-tau
Manifestation: other title information: mō te mutunga o te tau i te 30 o ngā rā o Pipiri ...
Manifestation: other title information: annual report
Manifestation: other title information: for the year ended 30 June ...

Diachronic work has a title proper in English. There is other title information in both Māori and English

Manifestation: title proper: Let's chat
Manifestation: other title information: Lincoln High School newsletter
Manifestation: other title information: te pānui o Te Kura Tuarua o Waihora

Static resources:

Static resource has titles in English and Māori, the English language title was selected as the title proper. There is other title information in both English and Māori

Manifestation: title proper: Informing New Zealand
Manifestation: other title information: libraries, archives and museums
Manifestation: other title information: hei puna whakamōhio mō Aotearoa
Manifestation: other title information: whare pukapuka, pūranga kōrero, whare taonga

Static resource has titles in Māori and English, the Māori language title was selected as the title proper

Manifestation: title proper: Me pēhea te whakapai ake i te whai wāhitanga me te tukanga whakatau a te hapori mā te whakamahinga o te hangarau?
Manifestation: other title information: how can community participation and decision-making be better enabled by technology?

Manifestation > Papermaker corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Papermaker family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Papermaker person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Place of distribution

[NLNZ PS to be changed for the June release]

Recording an unstructured description [heading]

To select the preferred source of information, follow this order of preference:

1) See Data provenance: Recording a source of metadata that is a manifestation being described 'Use the following options to select a source of information'.

2) See Data provenance: Recording a source of metadata. A manifestation that is being described does not provide a source of information for an element.

Manifestation > Place of manufacture

[NLNZ PS to be changed for the June release]

Recording an unstructured description [heading]

To select the preferred source of information, follow this order of preference:

1) See Data provenance: Recording a source of metadata that is a manifestation being described 'Use the following options to select a source of information'.

2) See Data provenance: Recording a source of metadata. A manifestation that is being described does not provide a source of information for an element.

Recording a structured description

Early printed resources; Special printed resources

Record a structured description of a place name in hierarchical form that refers to a place of manufacture.

Record the components of the place name in order from the smallest place to the largest place, separated by spaces.

Examples

France Paris

Great Britain England London

Manifestation > Place of production

Recording

Use unstructured description. Use structured description in addition to unstructured description value for Early printed resources and Special printed resources.

[NLNZ PS to be changed for the June release]

Recording an unstructured description [heading]

To select the preferred source of information, follow this order of preference:

1) See Data provenance: Recording a source of metadata that is a manifestation being described 'Use the following options to select a source of information'.

2) See Data provenance: Recording a source of metadata. A manifestation that is being described does not provide a source of information for an element.

Manifestation > Place of publication

[NLNZ PS to be changed for the June release]

Prerecording

Early printed resources; Special printed resources: Consider a place of manufacture or distribution to represent a place of publication.

Websites: Record for the place of publication of the original website only. Record the place associated with the creation of an archived copy of a website as Manifestation: place of production.

Recording

Use unstructured description. Use structured description in addition to unstructured description value for Early printed resources and Special printed resources.

[NLNZ PS to be changed for the June release]

Recording an unstructured description [heading]

To select the preferred source of information, follow this order of preference:

1) See Data provenance: Recording a source of metadata that is a manifestation being described 'Use the following options to select a source of information'.

2) See Data provenance: Recording a source of metadata. A manifestation that is being described does not provide a source of information for an element.

Recording a structured description

Early printed resources; Special printed resources

Record a structured description of a place name in hierarchical form that refers to a place of publication.

Manifestation > Platemaker corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Platemaker family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Platemaker person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Plate number for notated music

Prerecording

Reprints

If the resource is a reprint, and provides an identifier for the original manifestation, record the identifier as Manifestation: related manifestation of manifestation. Also record information about the original manifestation as Manifestation: note on manifestation.

Recording

Option: Record a plate number for notated music.

Record the name of the publisher associated with the plate number in the same form as transcribed in Manifestation: name of publisher.

Example

AE410 Artaria Editions

Condition: A number includes an abbreviation, word, or phrase identifying a publisher.

Condition option: Include that abbreviation, word, or phrase as part of the number.

If a number is accompanied only by a generic designation such as "no.," "Nr.," "cat. no.," "Ed. Nr.," etc., do not consider it to be part of the number. If such a designation appears along with initials, abbreviations, or words identifying the publisher, transcribe the entire statement as it appears. [MLA BP]

Manifestation > Printer corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Printer family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Printer person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Printmaker corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Printmaker family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Printmaker person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Producer corporate body of unpublished manifestation

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Producer family of unpublished manifestation

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Producer person of unpublished manifestation

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Production method

Recording

Use unstructured description for Early printed resources and Special printed resources.

Use structured description for Moving images and Sound recordings.

Recording a structured description

Option: Record a term from another appropriate vocabulary encoding scheme.

Moving images; Sound recordings

DVD-Rs are purple on the data side.

Non-commercial moving images and sound recordings issued on discs produced by burning rather than stamping (CD-R, DVD-R) are much more fragile than commercially produced CDs/DVDs. The AV conservators would like a consistent way to identify them in order to prioritise digitisation for preservation purposes, so we use structured description and a VES.

Manifestation > Publisher corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Publisher family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Publisher person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Publisher number for notated music

Prerecording

A number is either a publisher number or a series number - it cannot be both. This is because both are numbers assigned by publishers - one is associated with a series title and the other isn't.

Reprints

Recording

Option: Record a publisher number for notated music.

Record the name of the publisher associated with the publisher number in the same form as transcribed in Manifestation: name of publisher.

Example

PEXL23 Promethean Editions Limited

Condition: A number is preceded by an abbreviation, word, or phrase identifying a publisher.

Option: Include that abbreviation, word, or phrase as part of the number.

Manifestation > Recording medium

[NLNZ PS to be changed for the October release]

Prerecording

Record if present on the resource, whether or not the manifestation consists primarily of recorded sound.

Manifestation > Related corporate body of manifestation

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Related family of manifestation

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Related manifestation of manifestation

[NLNZ PS to be changed for the June release]

Prerecording

Record this element for:

Digital resources: record the related manifestation that embodies the metadata description set found in Primo.
Text-based resources: record the related manifestation(s) when the manifestation includes ISBNs that identify related manifestation(s) of a different carrier type.
Music sound recordings: reissues: record the original manifestation if the reissue includes an identifier for the original manifestation. See NLNZ guidance.
Websites: record the related manifestation that is the live version of the archived website

Recording

Record as: unstructured, identifier; IRI. See NLNZ guidance.

Recording an unstructured description

Websites: record the URL of the live version of the archived website.

Prerecording

Music sound recordings

Reissues

Also record information about the original manifestation as Manifestation: note on manifestation.

Recording

Record as an identifier for text-based resources; Music sound recordings: reissues.

Record as an IRI for digital resources.

Recording an identifier

Text-based resources

Example

Physical carrier ISBNs on a description of an online carrier resource
Manifestation: identifier for manifestation: 978-0-473-70677-7 Epub
Manifestation: identifier for manifestation: 978-0-473-70678-4 Kindle
Manifestation: related manifestation of manifestation: 978-0-473-70675-3 paperback
Manifestation: related manifestation of manifestation: 978-0-473-70676-0 hardback

Music sound recording: Reissues

Example

Manifestation: identifier for manifestation: 88697 56207 2 Masterworks Broadway
Manifestation: related manifestation of manifestation: ML 4140 Columbia
Manifestation: related manifestation of manifestation: OL 4140 Columbia
Manifestation: note on manifestation: Originally released February 15, 1949, as Columbia ML/OL 4140.

Recording an IRI

Static resources

The API plugin for Rosetta automatically adds the Primo permalink to the short records for static resources when the digital resource is archived.

Serial works

Copy the permalink from Primo.

Where the archived version of the resource is not yet available in Primo, wait until it appears before you copy the permalink, as the permalink changes once items are archived against the record. If the archived version does not appear within a few days of the short record being created check with the team responsible for archiving it.

Manifestation > Related person of manifestation

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Manifestation > Restriction on use of manifestation

Recording an unstructured description

Apply the following guidance to the two options following the heading Recording an unstructured description:

For digital audio-visual material with a Creative Commons licence, also record the date received.

For serial works, if the Creative Commons licence applies from a specific issue onwards or for a specific timespan, record the issue number, or the timespan.

Examples
Creative Commons licence
Licensed under Creative Commons Attribution 4.0 International CC BY 4.0

Creative Commons licence with "Received on" date
Received on March 15, 2017.
Licensed under Creative Commons Attribution- NonCommercial -ShareAlike 3.0 Unported CC BY-NC-SA 3.0

Creative Commons licence applies for a specific issue onwards
Issue 45- Licensed under Creative Commons Attribution 4.0 International CC BY 4.0

Creative Commons licence applies for a specific timespan
1954-1960 Licensed under Creative Commons Attribution-NonCommercial-ShareAlike 3.0 New Zealand CC BY-NC-SA 3.0 NZ

Copyleft statement
Copyleft 2017

Manifestation > Special playback characteristic

Recording

Use structured description. Use unstructured description when there is no suitable term in the RDA VES, use the terminology available on the resource being described.

Recording a structured description

Condition: None of the terms in a vocabulary encoding scheme is appropriate or sufficiently specific.

Condition option: Record an appropriate uncontrolled term as an unstructured description.

Example

Moving images
Uncontrolled term, not from RDA Special Playback Characteristic VES
Dolby digital 5.1

Manifestation > Statement of responsibility

Prerecording

[NLNZ PS to be changed for the June release]

Prerecording

Do not record this element. Apply the options at this element only when determining a value for another element.

Music sound recordings: for statements that name agents associated with embodied works or expressions that do not fit into any of the listed categories of statement of responsibility, see Manifestation: note on manifestation.

Recording

Moving images

Record in the statement of responsibility persons and bodies who have created or contributed to the intellectual or artistic content of the work, e.g. filmmakers, directors, producers, screenwriters, and production companies.

Recording an unstructured description

Option: Abridge a statement of responsibility…

Generally, do not abridge a statement of responsibility.

Consider a block of text containing a name that runs through, or is grammatically linked, to represent a statement of responsibility (omit footnotes, contact details spatially separated from a name, etc.). Include affiliation information in a statement of responsibility if physically linked to a name. Omit postal address details.

Statements that name two or more agents

Condition: A single statement of responsibility names four or more agents performing the same function or with the same degree of responsibility.

Condition option: Omit any but the first of each group of such agents…

Generally, do not omit names from a statement of responsibility.

[NLNZ PS to be changed for the June release]

Condition: The members of a group, ensemble, company, etc., are named as well as the group, etc.

Condition option: Omit the names of the members from a statement of responsibility.

Apply.

Condition option: Record the names of the members in a Manifestation: note on statement of responsibility.

If the members of a group, ensemble, company, etc., are considered important for identification, access, or selection, record them in a note on manifestation.

Two or more statements of responsibility

Condition: Statements of responsibility appear in sources other than the source from which the corresponding title, edition, or series information is taken.

Condition option: Record the statements in the order that makes the most sense.

Manifestation > Statement of responsibility relating to edition

Condition: Two or more values for this element appear in the source of information.

Condition option: Record one or more values separately in the order indicated by the sequence, layout, or typography of the source of information.

Music sound recordings; Scores

If feasible, transcribe all values for the element appearing on the chosen source of information. [MLA BP]

Manifestation > Statement of responsibility relating to named revision of edition

Condition: Two or more values for this element appear in the source of information.

Condition option: Record one or more values separately in the order indicated by the sequence, layout, or typography of the source of information.

Music sound recordings; Scores

If feasible, transcribe all values for the element appearing on the chosen source of information. [MLA BP]

Manifestation > Statement of responsibility relating to title proper

Prerecording

Record statements of responsibility identifying creators of the intellectual or artistic content, e.g. contributors, consultants, commissioning bodies, inkers of graphic novels. Exclude statements of responsibility relating only to the technical production of the manifestation, e.g. technical editors. If in doubt, include rather than exclude a statement of responsibility.

Prerecording

Music sound recordings; Scores

When performers are named alone or are named more prominently than composers, songwriters, etc. on the same source of information as the title proper, treat statements identifying these performers as a statement of responsibility relating to the title proper. [MLA BP]

Recording

Condition: Two or more values for this element appear in the source of information.

Condition option: Record one or more values separately in the order indicated by the sequence, layout, or typography of the source of information.

[NLNZ PS to be changed for the June release]

Condition option: Record one or more values separately in the order indicated by the sequence, layout, or typography of the source of information

Apply.

Determine the values, then go to NLNZ SES: Manifestation: statement of responsibility relating to title proper for string encoding scheme instructions.

Aggregate manifestations: see NLNZ Guidance for examples.

Early printed resources: Apply with DCRMR. See NLNZ guidance.

Music sound recordings; Scores: See NLNZ guidance.

Aggregate manifestations

Examples

The values for the element appear on the same source as the value of Manifestation: title proper:

Manifestation: title proper [of aggregate manifestation]: Ngā atua
Manifestation: statement of responsibility relating to title proper: Robyn Kahukiwa ; Māori translation by Kiwa Hammond ; nā Robyn Kahukiwa i tuhi, i tā hoki ; nā Kiwa Hammond i whakamāori

Manifestation: title proper [of aggregate manifestation]: Meitaki tā‘au ‘anga‘anga, Nānā! + Nice work, Nana!
Manifestation: statement of responsibility relating to title proper: tātā‘ia e Kairangi Ioane ; tūtū ‘akamārama‘anga nā Clinton Hewitt ; ‘uri‘ia ki roto i te reo Māori Kūki ‘Airani ‘e Terangi Haurua ; by Kairangi Ioane ; illustrated by Clinton Hewett ; translated into Cook Islands Māori by Terangi Haurua

Early printed resources

Generally, transcribe all statements of responsibility relating to title proper appearing on the source of information. Omit privileges statements, pious invocations etc., unless embedded in text. Record a value of Manifestation: note on manifestation applying DCRMR.

Music sound recordings; Scores

If feasible, transcribe all values for the element appearing on the chosen source of information. [MLA BP]

[NLNZ PS to be changed for the June release]

Data provenance

Apply only for: Digital music sound recordings, when the source is not the manifestation that is being described.

Apply option at Guidance: Data provenance. Recording a source of metadata that is not a manifestation that is being described. Option <https://access.rdatoolkit.org/en-US_ala-cfa18e03-17f2-378a-874c-86515bf7e0ac/div_dtm_qgr_vfb>

Manifestation > Supplementary content

Prerecording

Dorothy Neal White Collection

Record publisher's catalogues or booklists when present.

Example

Publisher’s catalogue appended.

Music sound recordings

Only record liner notes or programme notes when they are substantial.

Example

Liner notes

[NLNZ PS to be changed for the June release]

Option: Record details or other unstructured information.

Apply.

Scores: See NLNZ guidance for examples.

Recording an unstructured description

Option: Record details or other unstructured information.

Scores

Examples

Programme notes

Performance indications

Words also printed as text preceding score

Notes about the work

Manifestation > Title of manifestation

Titles of manifestations that include music information

Music sound recordings; Scores

If a serial number is integral to a distinctive title (e.g., "The priest of the seventh day") or enumerates a sequence of otherwise identically titled works (e.g., "Antiphony II"; "Untitled no. 4"), consider it to be part of the title.

Condition: A manifestation embodies a musical work.

A title consists of a type of composition and music information…

Consider a title to be the whole string that consists of a type of composition and music information, regardless of the typography, font size, or arrangement of the title, such as different lines.

To determine if a title is or includes a type of composition, consult the alphabetical list at Types of Composition for Use in Authorized Access Points for Music: A Manual for Use with RDA . Do not consider such titles as "Double concerto," "Tripelkonzert," etc. to be names of types of compositions.

When a composer uses a word that normally denotes a type of composition as the title of a work, and the work definitely does not belong to the type designated by the word, consider the title to be distinctive rather than a type of composition.

A title consisting of two words, each of which alone would be the name of a type of composition, may in combination produce a distinctive title. Generally treat such a compound title as a distinctive title.

Consider phrases such as "with an accompaniment for" to be part of a statement of medium of performance. [MLA BP]

A number can include:

A cardinal or ordinal number (eg. five pieces; the fifth book)
A numeric designation of a musical work, eg serial, opus, or thematic catalogue number (eg. Sonata no. 3, Cantata BWV 142)

(from Music description and access / Jean Harden, p. 57)

Condition option: Record a value that omits the music information.

Examples

String trio no. 1 in E♭

Fantasia for eight violoncelli

Titles of manifestation of units and iterations

Condition: A manifestation is a unit or iteration of a manifestation. A value of Manifestation: title of manifestation includes a common title.

Condition option: Record a value that includes a common title.

[NLNZ PS to be changed for the June release]

Titles of manifestation of units and iterations

Condition: A manifestation is a unit or iteration of a manifestation. A value of Manifestation: title of manifestation includes a common title.

Condition option: Record a value that includes a common title.

Apply.

When determining a value for: Manifestation: title proper; Work: preferred title of work for one unit or iteration of a larger manifestation if:

a part title as well as a common title appears on a single source of information within the manifestation, and,
the part title is insufficient to identify the manifestation

See NLNZ guidance for examples.

Examples

In these examples more than one option from the sections Titles of manifestation of units and iterations and Titles of manifestations that are issued in units may have been applied to record values for Manifestation: title of manifestation. Which option or options to apply depend on which element has directed you to Manifestation: title of manifestation.

Describing the unit; applying option to include common title – then using this value for Manifestation: title proper for this unit
Manifestation: title of manifestation: Plumbing and drainage. Part 4, Heated water services

Describing the unit; applying option to omit common title – then using this value for Manifestation: variant title of manifestation for this unit
Manifestation: title of manifestation: Heated water services

Describing the unit; applying option to include common title – then using this value for Manifestation: title proper for this unit
Manifestation: title of manifestation: New Zealand's greatest pictorial touring guide North Island

Describing the unit; applying option to include common title – then using this value for Manifestation: title proper for this unit
Manifestation: title of manifestation: New Zealand's greatest pictorial touring guide South Island

Describing the unit; applying option to include common title – then using this value for Manifestation: title proper for this unit
Manifestation: title of manifestation: Attendance: getting back to school Guide for primary school teachers

Describing the unit; applying option to include common title – then using this value for Manifestation: title proper for this unit
Manifestation: title of manifestation: Attendance: getting back to school Guide for secondary school teachers

Describing the unit; applying option to include common title – then using this value for Manifestation: title proper for this unit
Manifestation: title of manifestation: Photo guides to enjoying New Zealand North Island, the Auckland region

Describing whole manifestation that is issued in two or more units; applying the option to record common title – then using the value for Manifestation: title of series for the whole manifestation (of the Serial work)
Manifestation: title of manifestation: 10 years a Kiwi

Titles of manifestation of units and iterations

Condition: A manifestation is a unit or iteration of a manifestation. A value of Manifestation: title of manifestation includes a common title.

Condition option: Record a value that omits a common title.

[NLNZ PS to be changed for the June release]

Titles of manifestation of units and iterations

Condition: A manifestation is a unit or iteration of a manifestation. A value of Manifestation: title of manifestation includes a common title.

Condition option: Record a value that omits a common title.

Apply.

When determining a value for: Manifestation: note on manifestation; Manifestation: title proper; Manifestation: variant title of manifestation; Work: preferred title of work for one unit or iteration of a larger manifestation if:

a part title as well as a common title appears on a single source of information within the manifestation, and,
the part title is insufficient to identify the manifestation

See NLNZ guidance for examples.

Examples

Which option or options to apply depend on which element has directed you to Manifestation: title of manifestation.

Describing the unit; applying option to omit common title – then using this value for Manifestation: title proper for this unit
Manifestation: title of manifestation: Imagining decolonisation

Describing unit; applying option to omit common title – then using this value for Manifestation: title proper for this unit
Manifestation: title of manifestation: Pounamu pounamu

Titles of manifestations that are issued in units

Condition: A manifestation is issued in two or more units. A value of Manifestation: title of manifestation includes a common title.

Condition option: Record a value that is a common title.

[NLNZ PS to be changed for the June release]

Titles of manifestations that are issued in units

Condition: A manifestation is issued in two or more units. A value of Manifestation: title of manifestation includes a common title.

Condition option: Record a value that is a common title.

Apply.

When determining a value for: Manifestation: title of series; Manifestation: title proper; Work: preferred title of work for a whole multiple unit manifestation or for a manifestation planned to be issued in two or more units.

See NLNZ guidance for examples.

Early printed resources: Apply with DCRM.

Examples

In these examples more than one option from the sections Titles of manifestation of units and iterations and Titles of manifestations that are issued in units may have been applied to record values for Manifestation: title of manifestation. Which option or options to apply depend on which element has directed us to Manifestation: title of manifestation.

Describing whole manifestation that is issued in two or more units; applying the option to record common title – then using the value for Manifestation: title proper for the whole manifestation (of the Serial work)
Manifestation: title of manifestation: SITJAR Special edition Master of Applied Management

Describing whole manifestation that is issued in two or more units; applying the option to record common title – then using the value for Manifestation: title proper for the whole manifestation (of the Static work)
Manifestation: title of manifestation: Summon your magick

Describing whole manifestation that is issued in two or more units; applying the option to record common title – then using the value for Manifestation: title proper for the whole manifestation (of the Static work)
Manifestation: title of manifestation: Draft Te Hiku o Te Ika-a-Maui conservation management strategy

Describing the unit; applying option to omit common title – then using the value for Manifestation: note on manifestation
Manifestation: title of manifestation: Te Hiku 2024, volume I
Manifestation: title of manifestation: Te Hiku 2024, volume II – appendices
Manifestation: title of manifestation: Te Hiku 2024, volume III – maps

Titles of aggregates

Condition: A manifestation is an aggregate. A collective title appears in a source of information.

Condition option: Record a value that is a collective title.

Parallel aggregates

Choosing a collective title for a parallel aggregate from a single source of information

If the sequence, layout, or typography of the titles on the source of information or evidence from other sources suggests one value was intended by a creator or contributor agent to be the collective title for the aggregate manifestation, choose that one as the Manifestation: title proper of the aggregate manifestation and record the other title as Manifestation: other title information.

Examples

The sequence, layout, or typography of the titles on the title page, particularly that one title is a larger font, suggest one value is intended to be a collective title for these two examples:

Manifestation: title proper [of aggregate manifestation]: Ngā atua
Manifestation: other title information: Māori gods
Manifestation: statement of responsibility relating to title proper: Robyn Kahukiwa ; Māori translation by Kiwa Hammond ; nā Robyn Kahukiwa i tuhi, i tā hoki ; nā Kiwa Hammond i whakamāori
Manifestation: variant title of manifestation: Māori gods

Manifestation: title proper [of aggregate manifestation]: Tōku whanau rerehua
Manifestation: other title information: my beautiful family
Manifestation: statement of responsibility relating to title proper: Rauhina Cooper ; nā Isobel Joy Te Aho-White ngā pikitia
Manifestation: variant title of manifestation: My beautiful family

If the sequence, layout, or typography of the titles on the source of information or evidence from other sources does not suggest one value was intended by a creator or contributor agent to be the collective title for the aggregate manifestation, follow the appropriate conditions and options for when a collective title does not appear in a source of information.

Example

The titles of the expressions appear on separate lines in the source of information, and are presented with the same font size (with equal weight), so one title cannot be chosen as a collective title for this manifestation:

Manifestation: title proper [of aggregate manifestation]: Meitaki tā‘au ‘anga‘anga, Nānā! + Nice work, Nana!
Manifestation: other title information: n/a
Manifestation: statement of responsibility relating to title proper: tātā‘ia e Kairangi Ioane ; tūtū ‘akamārama‘anga nā Clinton Hewitt ; ‘uri‘ia ki roto i te reo Māori Kūki ‘Airani ‘e Terangi Haurua ; by Kairangi Ioane ; illustrated by Clinton Hewett ; translated into Cook Islands Māori by Terangi Haurua
Manifestation: variant title of manifestation: Meitaki tā‘au ‘anga‘anga, Nānā!
Manifestation: variant title of manifestation: Nice work, Nana!

Condition: A manifestation is an aggregate. A collective title does not appear in a source of information. Values of Expression: title of expression for two or more expressions that are aggregated appear in separate sources of information, without connecting words, phrases, or punctuation.

Condition option: Record values of Expression: title of expression that appear in a source of information for two or more of the expressions that are aggregated.

Example

In this parallel aggregate, the titles of expression appear on separate sources of information:

Manifestation: title proper [of aggregate manifestation]: I te timatanga + In the beginning
Manifestation: other title information: n/a
Manifestation: statement of responsibility relating to title proper: n/a – statements of responsibility appear on separate title pages
Manifestation: variant title of manifestation: I te timatanga
Manifestation: variant title of manifestation: In the beginning
Manifestation: note on manifestation: I te timatanga / Robyn Kahukiwa -- In the beginning / Robyn Kahukiwa
Work: note on metadata work: Title constructed by cataloguer from separate sources

Devised titles for manifestations of musical works

Condition: A value of Manifestation: title of manifestation cannot be found…

Condition option: Record a devised title that includes one or more of the following…

Include other characteristics if needed. [MLA BP]

Manifestation > Title of series

Prerecording

Scores

For statements containing "Urtext" and its variants: consult the Library of Congress Name Authority File to see if the usage by a particular publisher has been established as a series or series-like phrase. If the statement is not appropriate as either a series statement or a Manifestation: edition statement, or in case of doubt, either do not record the statement, or record it in quotation marks as Manifestation: note on manifestation. [MLA BP]

[NLNZ PS to be changed for the June release]

Recording an unstructured description [heading]

To select the preferred source of information, follow this order of preference:

1) See Data provenance: Recording a source of metadata that is a manifestation being described 'Use the following options to select a source of information'.

2) See Data provenance: Recording a source of metadata. A manifestation that is being described does not provide a source of information for an element.

Recording an unstructured description

Condition: Two or more values for this element appear in the source of information.

Condition option: Record one or more values separately in the order indicated by the sequence, layout, or typography of the source of information.

Music sound recordings; Scores

If feasible, transcribe all values for the element appearing on the chosen source of information. [MLA BP]

Manifestation > Title proper

[NLNZ PS to be changed for the June release]

Recording an unstructured description

Option: Record a value of Manifestation: title of manifestation

Serial works: See NLNZ guidance.

To select the preferred source of information, follow this order of preference:

1) See Data provenance: Recording a source of metadata that is a manifestation being described 'Use the following options to select a source of information'.

2) See Data provenance: Recording a source of metadata. A manifestation that is being described does not provide a source of information for an element.

Recording an unstructured description

Option: Record a value of Manifestation: title of manifestation.

Serial works

Choosing and recording title proper

A serial work may have more than one title of manifestation on a single issue or across issues. When selecting one for preference as title proper there are several things to consider: what the source of the title is, how consistent the title is, how full the title is and which issues it appears on. In different situations different factors will take precedence.

Source

When all the issues in hand have title A on one source and title B on a different source

Prefer the following recording sources, in this order:

A title page, title sheet, or title card
A cover or jacket issued with the manifestation
A caption
A masthead
A colophon
Any source

Example

(made up)
If the title on the cover is always Annual report and the title on the title page is always Report, prefer the title page as the source

Consistency

When all the issues in hand have title A on one source and title B or C (or D) on a different source, prefer to use title A as the title proper

Example

(made up)
If the title on the title page is sometimes Annual report and sometimes Annual review but the cover is consistently Review prefer the title from the cover

Fullness

If a title appears with initialisms in one source of an issue but with the fuller form in another source of the issue prefer to use the fuller form.

If a title appears only in abbreviated form on the issues but a fuller form is known from a reliable source such as a carrier version of the resource or from the publisher’s website, prefer to use the fuller form.

Example

(actual)
Caption title and running title: Bull. phylogenet. nom.
Title from the print version: Bulletin of phylogenetic nomenclature
Preferred title: Bulletin of phylogenetic nomenclature

Which issue to use

Where a title has variations that do not result in a new work use the title from the earliest issue as the preferred title even if it is not the most used title

Example

(actual)
Title on first issue: Report of the Public and Administrative Law Reform Committee of New Zealand
Title on two subsequent issues: Report of the Public and Administrative Law Reform Committee New Zealand
Title on nine subsequent issues: Report of the Public and Administrative Law Reform Committee
Title on one subsequent issue: Report of Public and Administrative Law Reform Committee
Title on one subsequent issue: Report

Title chosen as title proper: Report of the Public and Administrative Law Reform Committee of New Zealand

[NLNZ PS to be changed for the June release]

Titles of manifestation in two or more languages or scripts

Condition: A value of a title appears in two or more languages in sources of information.

Condition option: Record a value in the language or script that appears first in a manifestation being described.

Scores: Apply in most cases. Do not apply for a score with English words with prominent Māori language title: choose title proper on the basis of the sequence, layout, or typography of the titles on the source of information.

All other resources: Do not apply. Instead for a publication in English with prominent Māori title: choose title proper on the basis of the sequence, layout, or typography of the titles on the source of information.

Titles proper including music information

Condition: A manifestation embodies a musical work…

Condition option: Record a value that includes all the elements in the order in which they appear on the source of information.

Music sound recordings; Scores

If a literal reading of elements in the order presented produces illogical results, or it is otherwise clear from the space, layout, typography, etc. that the elements are intended to be read in a different order, use cataloger’s judgment in arranging medium of performance, key, date of composition, and number. [MLA BP]

Change in title proper

Condition option: Do not record a new Manifestation: title proper for the manifestation that embodies the diachronic work.

[NLNZ PS to be changed for the June release]

Data Provenance

Option: Record a source of information.

When the source is the manifestation that is being described, record source of information only for:

- Aggregate manifestations: where there is more than one title page

- Cartographic resources: where there is more than one source of title and the titles differ;

- Early printed resources; Special printed resources: where the source of title is not the title page;

- Integrating works: where the source of title is not the title page;

- Moving images: where not taken from the title frame/screen;

- Scores: where the source of title is not the title page for physical resources or the title screen for digital resources;

- Serial works: where the source of title is not the title page;

- Sound recordings;

- Static text-based resources: where the source of title is not the title page for physical resources or the title screen for digital resources.

Record by applying Guidance: Data provenance. Recording a source of metadata that is a manifestation that is being described. Option.

When the source is not the manifestation that is being described, apply Guidance: Data provenance. Recording a source of metadata that is not a manifestation that is being described. Option.

Manifestation > Type of binding

Recording

Use structured description. Use unstructured description in addition to structured description value to record details.

Recording an unstructured description

Condition: Record details or other unstructured information

Record the details of publisher's bindings using standard terminology. Where possible, use quoted notes.

Examples

Red cloth boards, illustrated paper label on front cover, hand-stitched with black thread, cream paste-downs.

Booklet with loose brown paper wrapper, printed in gilt; portfolio case covered in brown paper and lined with brown linen, spine in brown morocco, lettered in gilt, brown silk ties at top, fore and bottom case edges; spine title: Polynesian tapa; text edges untrimmed at fore and bottom edges.

“Handbound by the author using the Silverman Conservation Pamphlet Binding structure (sans free guards) using materials she has to hand”—Colophon.

Recording a structured description

Option: Record a term from another appropriate vocabulary encoding scheme.

Examples

Publisher's cloth bindings.

Publishers' paper bindings

Manifestation > Type of recording

[NLNZ PS to be changed for the October release]

Prerecording

Record if readily ascertainable, whether or not the manifestation consists primarily of recorded sound.

Sound recordings: See NLNZ guidance.

Prerecording

Sound recordings

Use the following table to determine the appropriate term:

Type of resource	Type of recording
audiocassette, shellac/vinyl disc	analog
CD, online resource	digital

Manifestation > Variant title of manifestation

Prerecording

[NLNZ PS to be changed for the June release]

Prerecording

Serial works: See NLNZ guidance.

Serial works

[A distinctive title is] a title that appears in addition to the title proper, that is unique to a serial issue, and that is often related to the topic or theme of that issue [CCM (Mod. 7, 7.2.2f)]

Do not record distinctive titles appearing on serial works as a Manifestation: variant title of manifestation. Where distinctive titles appear on all or most issues, record an explanation as a Manifestation: note on manifestation.

Recording an unstructured description

Option: Record a value that is considered important for identification that differs from a preferred title.

The following situations are considered important for identification or access:

Additional titles
Alternate forms of the title proper
Corrected titles
Introductory words to the title proper
Portion of title proper

Additional titles

Where a value of Manifestation: title of manifestation is not selected as the Manifestation: title proper AND is significantly different from the title proper, record the value as a Manifestation: variant title of manifestation. Note that if there are several values that are different to the title proper but are the same as each other (e.g. there is a cover title and spine title that are different to the title chosen as the title proper but are identical), only record one of these following this order of preference: cover title, added title page title, caption title, running title, spine title
Where a value of Manifestation: title of manifestation is not selected as the Manifestation: title proper AND appears preceding the value selected as the Manifestation: title proper, record the value as a Manifestation: variant title of manifestation
Where more than one value of Manifestation: title proper has been recorded, also record second and subsequent values as a Manifestation: variant title of manifestation
Where a value of Manifestation: title of manifestation is not selected as the Manifestation: title proper AND the value is given such prominence by typography or by other means that it is reasonable to assume that the resource may be known by it or that persons examining the resource might think that it is the title proper, record this value as a Manifestation: variant title of manifestation
- Standards: the standard number is often what the standard is known by rather than the title. Record each standard number as a Manifestation: variant title of manifestation
Where a value of Manifestation: other title information is given such prominence by typography or by other means that it is reasonable to assume that the resource may be known by it or that persons examining the resource might think that it is the title proper, record this value as a Manifestation: variant title of manifestation

Alternate forms of the title proper

Where an abbreviation is included in the first five words of the value recorded for Manifestation: title proper, record a value that spells out the abbreviation as a Manifestation: variant title of manifestation
Where an ampersand is included in the first five words of the value recorded for Manifestation: title proper, record a value that includes the word ‘and’ as a Manifestation: variant title of manifestation
Where letters, initialisms or acronyms with separating punctuation are included in the first five words of the value recorded for Manifestation: title proper, record a value without any separating punctuation as a Manifestation: variant title of manifestation
Where Arabic numerals (excluding dates) are included in the value recorded for Manifestation: title proper, record a value that spells out the number as a Manifestation: variant title of manifestation
Where Roman numerals are included in the value recorded for Manifestation: title proper, record a value that substitutes Arabic numerals as a Manifestation: variant title of manifestation
Where the spelled-out form of a number is included in the value recorded for Manifestation: title proper, record a value that substitutes Arabic numerals as a Manifestation: variant title of manifestation
Where signs or symbols that appear on a source of information are included in the first five words of the value recorded for Manifestation: title proper, record a value that substitutes the name or written form of the sign or symbol as a Manifestation: variant title of manifestation
Where a value of Manifestation: title proper may be represented differently if it is heard aloud rather than read record the different value as a Manifestation: variant title of manifestation

Corrected titles

Where there is an error in the in the value recorded as a Manifestation: variant title of manifestation AND this value has been taken from the cover of the resource, record the corrected form as a Manifestation: variant title of manifestation
Static resources: Where there is an error in the value recorded for Manifestation: title proper record the corrected form as a Manifestation: variant title of manifestation
Serial works: Where the value recorded for Manifestation: title proper has been recorded in a corrected form, record the incorrect form as a Manifestation: variant title of manifestation

Introductory words to the title proper

Where introductory words are omitted from the value recorded for Manifestation: title proper, record a value that includes the introductory words as a Manifestation: variant title of manifestation

Portion of title proper

Where there is an alternative title (i.e. “A second or subsequent independent title of manifestation that is joined to a preceding title by a conjunction such as "or" or its equivalent in another language.”), record both titles as a Manifestation: variant title of manifestation
Where a portion of the value recorded for Manifestation: title proper might be considered as the title proper record the portion as a Manifestation: variant title of manifestation
Where the value recorded for Manifestation: title proper is a collective title for an aggregate manifestation and contains a plus symbol(s), record each separate string before and after a plus symbol(s) as a Manifestation: variant title of manifestation

Option: Record a value in a language that differs from a preferred title.

Record a value that is a different language version of the title proper as a value of Manifestation: variant title of manifestation.

Examples

Title in English, variant title in Māori
Manifestation: title proper: On these islands
Manifestation: other title information: i runga i ngā motu nei
Manifestation: variant title of manifestation: I runga i ngā motu nei

Title in Māori, variant title in English
Manifestation: title proper: Me pēhea te whakapai ake i te whai wāhitanga me te tukanga whakatau a te hapori mā te whakamahinga o te hangarau?
Manifestation: other title information: how can community participation and decision-making be better enabled by technology?
Manifestation: variant title of manifestation: How can community participation and decision-making be better enabled by technology?

Item

Item > Annotator

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Item > Autographer

Recording

Early printed resources; Special printed materials

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Alexander Turnbull Library Collections

Record an unstructured description when requested by an ATL curator. If this is not appropriate record as a value of Item > Note on item.

Item > Binder corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Item > Binder family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Item > Binder person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Item > Bound with

Recording

Use unstructured description for all items in the collection. Record the identifier of the first item in the collection in the metadata description sets for the remainder of the items in the collection.

Record the identifier of the first item in the collection in the metadata description sets for the remainder of the items in the collection.

Multiple copies

Where the library holds more than one copy, make the note specific to the relevant copy.

Examples

Where the other copies are in other collections:
The Alexander Turnbull Library copy in the N.Z. & Pacific collection...

Where there are multiple copies in the same collection:
The Alexander Turnbull Library copy <number of copy> in the Pamphlet Collection...

National Children’s Collection

When all the titles in a series have been bound together, name the titles in the series but do not include publication details.

Example

National Children's Collection copy bound with: Wake up father, Breakfast in bed, Bed-time, Grandad, The baby, Breakfast on the farm, Planes, Ducks, Martin teases Ann, Bread, Fireman David, The Children are late, Airport, Martin is father, Little bulldozer, Ann's birthday, David stays home, and Little Bear.

See 1840 Bound with items [internal NLNZ staff document] for detailed instructions, and information on loading to OCLC and legacy records from Voyager.

Item > Depositor corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Item > Depositor family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Item > Depositor person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Item > Donor corporate body

Recording

Early printed resources; Special printed materials

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Dorothy Neal White Collection; National Children’s Collection

Record an unstructured description when donation details are noted on the processing slip.

Item > Donor family

Recording

Early printed resources; Special printed materials

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Recording

Dorothy Neal White Collection; National Children’s Collection

Record an unstructured description when donation details are noted on the processing slip.

Item > Donor person

Recording

Early printed resources; Special printed materials

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Dorothy Neal White Collection; National Children’s Collection

Record an unstructured description when donation details are noted on the processing slip.

Example

DNW copy donated by Mrs H.S. Clarke, July 1995.

Item > Former owner corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Item > Former owner family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Item > Former owner person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Example

Alexander Turnbull Library Rare Book copy. Additional copy specific details available on request from Curator, Rare Books and Fine Printing. Provenance: former owner Ken Webster; purchased by the ATL in May 1970 from Maggs Brothers, London (cf ATL Purchase Book (qMS-0042, p.88). Acc. 405826.

Item > Holding of

Recording

Unstructured description

Apply the guidance in Linking between published items and unpublished collections [internal NLNZ staff document]

Example

The Alexander Turnbull Library copy (Phono q6582 Lc2) is part of the Cowan Family Collection, ATL-Group-00003.

Structured description

The name selected for use to represent the Permanent location in the item record represents the structured description value of this element and is usually entered by Legal Deposit, Acquisitions or Collection Support staff. This is selected from a drop-down list.

Example

Identifier

The location code selected for use to represent the Permanent location in the item record represents the identifier value of this element and is usually entered by Legal Deposit, Acquisitions or Collection Support staff. This is selected from a drop-down list or typed into MARC Holdings record 852‡c.

Example for item barcode 74444000145433, from MMS ID 9915229033502836:

Item > Identifier for item

Recording an identifier

Option: Use any source of information…

Identifiers for physical items:

barcodes
unique letter and number combination that follows the convention for a given collection, e.g. Phono Lc 17352

Collection Support and vendors generally record identifier for physical items.

The identifier for digital items is the Intellectual Entity Persistent Identifier (IE PID).

National Digital Heritage Archive record identifier for digital items.

Example

The Alexander Turnbull Library Rare Book copy. Provenance: Purchased by Turnbull Library in Dunbar Sloane online sale, 15 February 2023 (lot 331). Acc. 2023-0059.

Item > Illuminator corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Item > Illuminator family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Item > Illuminator person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Item > Immediate source of acquisition of item

Recording an unstructured description

Option: Record details or other unstructured information

Example

The Alexander Turnbull Library Rare Book copy. Provenance: ... ; purchased by the ATL from Maggs Bros, 2019. Acc. ...

Item > Inscriber

Recording

Early printed resources; Special printed materials

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Alexander Turnbull Library Collections

Record an unstructured description when requested by an ATL curator. If this is not appropriate because the value is not an appellation record instead as a value of Item > Note on item.

Example

Alexander Turnbull Library Mantell Collection copy formerly owned by the Mantell family; donated to the Alexander Turnbull Library in 1927. Copy inscribed by TM Hocken to WBD Mantell, with minor MS notes, modern rebinding, BiM 2.

Item > Note on item

Recording an unstructured description

Option: Record details or other unstructured information

Record values in sentence case appropriate to the language.

Alexander Turnbull Library collections - Accompanying material

Alexander Turnbull Library collections - Inscribed or autographed copies

Alexander Turnbull Library collections – Items shelved together

Alexander Turnbull Library collections - Numbered copy in a limited edition

Alexander Turnbull Library collections - Photocopied items

Bound together subsequent to publication

Digital resources

Dorothy Neal White Collection - Inscribed copies and bookplates

Missing and/or damaged pages

Alexander Turnbull Library Collections - Accompanying material

If an ATL item has accompanying material that is not part of the original publication (e.g. press clippings):

Check with the ATL Collections Librarian to see if they want the accompanying material to be kept with the item.
If the material is being kept:
- add a note about it to the catalogue record, and
- put a note on the processing slip to say that the accompanying material is to be kept with the item. Collection Support staff will then carry out whatever processing is appropriate for the item

Examples

The Alexander Turnbull Library copy has typescript note about the Malu language tipped inside back cover.

The Alexander Turnbull Library copy is accompanied by 3 photocopied leaves of press clippings.

Alexander Turnbull Library collections - Inscribed or autographed copies

Add notes about inscriptions or autographs when requested by an ATL curator. Only add when an unstructured description of Item > Autographer or Item > Inscriber is not appropriate.

Example

The Alexander Turnbull Library has v. 1 only, inscribed by the editor. The Hogg Collection has v. 4 (1894) only, also inscribed by the editor.

Alexander Turnbull Library collections – Items shelved together

Record a note to describe items that are shelved together in a folder or box.

Example

The Alexander Turnbull Library copy is 11th in a set of 13 items, all shelved together in folder with: A reply to two discourses. Lately printed at Oxford concerning the adoration of our blessed Savior, in the Holy Eucharist. Oxford : Printed at the Theater, Anno 1687. Bound together subsequent to publication, and later disbound.

Alexander Turnbull Library collections - Numbered copy in a limited edition

If the ATL copy is a numbered copy in a limited edition, add a note giving the copy number and name the ATL collection the copy belongs to.
If there is more than one copy held by ATL explain which numbered copy is held in each collection.
Follow the standard format for copy specific notes, i.e. The Alexander Turnbull Library copy … or The Alexander Turnbull Library has copy no. … or The Alexander Turnbull Library Rare Book copy. Copy no. ...
Use the standard collection names: N.Z. & Pacific Collection ; General Collection ; Alexander Turnbull Library Rare Book.

Examples

The Alexander Turnbull Library has copy no. 148 of a limited hardcover edition of 200 copies in the N.Z. & Pacific Collection.

The Alexander Turnbull Library Rare Book copy. Copy no. 3, signed by the printer.

Alexander Turnbull Library collections - Photocopied items

If the ATL copy is a photocopy of the original, and the record describes the original, add a note to show this.

Example

The Alexander Turnbull Library copy is a photocopy.

Bound together subsequent to publication

Note: where the library holds more than one copy, make the note specific to the relevant copy, e.g.:

The Alexander Turnbull Library copy in the N.Z. & Pacific collection...

(example where the other copies are in other collections)

The Alexander Turnbull Library copy <number of copy> in the Pamphlet Collection...

(example where there are multiple copies in the same collection)

Alexander Turnbull Library Music Collection

See Item > Bound with for workflow and 1840 Bound with items [internal NLNZ staff documents] for detailed instructions, and information on loading to OCLC and legacy records from Voyager.

Digital resources

Record details explaining the encoding format of the item or items archived in the NDHA.

Examples

Archived by the National Library of New Zealand in PDF and JPEG.

Archived by the National Library of New Zealand in MP3.

Record details explaining that the item or items archived in the NDHA may have different functionality to the manifestation originally published on the Internet.

Example

Hypertext links contained in the archived instances of this title may not be functional.

Record details explaining when the format supplied differs from the published format. Also record details explaining when the encoding format of the access copy of an NDHA item differs from the format archived into the NDHA. This usually occurs with Word documents supplied by NZ authors when publishing as Kindle files, which are accessed by library users as PDF files. This note will be added by Acquisitions staff when relevant.

Example

Published in Kindle format, supplied to the National Library of New Zealand in DOCX format.

Dorothy Neal White Collection - Inscribed copies and bookplates

Add note on item for:

Bookplates: record the date and the nature of the bookplate, e.g. Sunday School award; school prize.
Ownership inscriptions: record the date.

Examples

DNW copy inscribed as gift 1917.

DNW copy has bookplate inscribed as Sunday School prize, December 1902.

Missing and/or damaged pages

Record details of missing and/or damaged pages.

Examples

The Alexander Turnbull Library copy lacks all pages before p. 7 and pp. 7-18 are damaged.

DNW copy has title page missing.

The National Library of New Zealand copy lacks title page.

Recording an unstructured description

Option: For an exemplifier of an early printed resource, make a note about special features of the specific item being described (e.g., rubrication, illumination).

Where RBMS recommends the use of the soft-deprecated element Item: modification of item, NLNZ will use Note on item.

Make a note about special features of the specific item being described (e.g., rubrication, illumination, binding).

Record the following kinds of binding information: tooling and decoration, binding materials, armorials, raised spine bands, edges, binder’s stamps and tickets, endpapers, and text edges, using standard terminology. Note that only item-specific bindings should be recorded here.

Begin notes about item bindings with the text string: The Alexander Turnbull Library Rare Book copy.

Examples

The Alexander Turnbull Library Rare Book copy lacks title page. Binding: half green calf, marbled paper boards, spine gold tooled with decorated compartments, red goatskin spine label, ornate gold tooled edges and turn-ins, paste paper endpapers, top text edge gilt, fore and lower text edges marbled. Original blue paper covers bound in. Spine title: Essay on the use of satire.

The Alexander Turnbull Library Rare Book copy. Provenance: rubricated in red and blue, with initials and paragraph marks in red and blue alternately. Two illuminated initials and full-length inner border in the 'White vine style" in green, magenta, blue and gold on leaf [16]r ; 21 other illuminated initials in gold, magenta, and blue throughout text. Few marginal ms. inscriptions. Bookplate on upper pastedown "Ex Libris E.C. Simpson". Purchased by the ATL at Dunbar Sloane auction 22 April 2009, lot 85. Slip from publisher's catalogue and typescript with bibliographical information tipped in. Some worming and water stains, the last two leaves remargined, some back leaves badly stained in the inner margins. Binding: limp vellum, tawed vellum supports, remnants of ties, title hand-written on spine, blue sprinkled edges.

Item > Related place of item

Recording an unstructured description

Example

The Alexander Turnbull Library copy. Binding: sixteenth-century German blind-tooled pigskin in ornate panel design over bevelled wooden boards, corner bosses (lacking two) and one clasp present. Provenance: MS. shelf-mark and inscription in German on upper pastedown. The inscription is a dedicatory poem written by Veronica Greffin, widow of Balthasar Graf, formerly parish priest [probably 'rector'] at Dobermansdorff, Austria, dated 27 July [15]91. Includes the ownership inscription of an Augustinian monastery in Vienna, Austria and another reading: 'Meum Christum Asylum | Sum ex lib. Georgii Lagi[?] | Norici Altorphini.' Acc. 2022-0408.

Item > Related timespan of item

Recording an unstructured description

Example

The Alexander Turnbull Library copy. Binding: sixteenth-century German blind-tooled pigskin in ornate panel design over bevelled wooden boards, corner bosses (lacking two) and one clasp present. Provenance: MS. shelf-mark and inscription in German on upper pastedown. The inscription is a dedicatory poem written by Veronica Greffin, widow of Balthasar Graf, formerly parish priest [probably 'rector'] at Dobermansdorff, Austria, dated 27 July [15]91. Sold by Dunbar Sloane in the Edward C. Simpson sale (bookplate), 22 April 2009 (lot 137). Purchased by the Turnbull Library from Dunbar Sloane, 12 August 2022 (lot 242). Acc. 2022-0408.

Item > Restriction on access to item

Recording

Use unstructured description for physical resources.

Use structured description for digital resources.

Item > Seller corporate body

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Example

Unstructured description: Alexander Turnbull Library Rare Book copy. Binding: 19th-century polished light brown calf, gold tooled with double fillet around perimeter; text edges gilt; spine gold tooled with vertical title "Basilii Epistolae 1505", cream and green endbands (Panzer IX, 164). Provenance: contemporary ink annotations, both marginal and interlinear, are quite extensive and in the main appear to offer alternative translations to that given by Aretino. A few have been slightly cropped in the binding process, but their content remains recoverable; red ink stamp at foot of leaf A with monogram using letters AGV (order of letters unclear) surmounted by a ?coronet; book dealer's pencil marking on lower pastedown "c 2005, col.AD/BQ"; purchased from Bernard Quaritch, 2013. Acc. 407304.
Structured description: Bernard Quaritch (Firm)

Item > Seller family

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Item > Seller person

Recording

Record as an unstructured description if this information is available from any source.
Also record a structured description if the name can be verified in a published source, or there is an existing access point.
If there is no existing access point, and the name cannot be verified, record only as an unstructured description.

Agent

Person

See also [internal NLNZ staff documents]:

Privacy guidelines for personal information

Only include personal information if this:

appears in the resource catalogued, or
appears in a published source (e.g. electoral rolls, musician’s Bandcamp page), or
has been confirmed by the person in a personal communication.

Authority work

When recording a structured description of a person element, always also record an unstructured description of the same element.

For additional guidance in unusual situations consult DCM (Z1) and DCM (Z12).

Data provenance

Unstructured description

When recording a value of an element as part of a metadata description set for a person as an unstructured description, always record a source of information as a value of Work: source consulted.

If applicable, record the location within the source consulted as a value of Work: recording source.

See discussion and examples at:

Work > Source consulted
Work > Recording source

Structured description

When recording a value of an element describing a person as a structured description, record a vocabulary encoding scheme in which that value is authorized, if applicable.

Do not record a string encoding scheme that is used to construct an authorized access point.

Persons who do not wish their identities to be connected

Occasionally, we learn from communications with a person that there is a single human person creating different categories of work under different names. However, the person does not want these separate names to be linked in any way in the public domain.

Here we need to balance user needs with privacy issues and our policy is to always respect the wishes of the person when creating authority data. We should not record information about other names they create under if they do not wish this recorded.

The RSC advised us (2021) to create separate unlinked descriptions in this situation. While these are technically part of the same metadata description set, these relationships should not be explicitly recorded.

Person > Access point for person

Format of base access points for person

Name in direct order with no amendments

Examples

Preferred name in direct order
Source: Princess Chelsea
Value of base authorized access point: Princess Chelsea

Variant name in direct order
Source: Bob Rankin; Dr Bob
Value of base authorized access point: Rankin Bob
Value of base variant access point: Dr. Bob

A value that rotates one or more words, phrases or other components of a name to the front

Apply when recording:

a value of base authorized access point for person where the preferred name in rotated order represents the name under which the person would normally be listed in authoritative lists in their language or country of residence or activity; or,
a value of base variant access point for person where a variant name in rotated order supports identification and access.

Examples

Preferred name in rotated order
Source: T.S. Kāretu

Value of base authorized access point: Kāretu T. S.

Preferred name in rotated order
Source: Emma Vere-Jones
Value of base authorized access point: Vere-Jones Emma

Variant name in rotated order
Source: Tīmoti Sam Kāretu
Value of base variant access point: Kāretu Tīmoti Sam

Variant name in rotated order
Source: Emma Vere-Jones
Value of base variant access point: Jones Emma Vere-

Variant name in rotated order
Source: Princess Chelsea
Value of base e authorized access point: Princess Chelsea
Value of base variant access point: Chelsea Princess

A value that includes an initial article

Examples

Source: The Chet
Value of base authorized access point: The Chet

Source: Rongomaiaia Te Whaiti
Value of base authorized access point: Te Whaiti Rongomaiaia

Source: Te Arikinui Dame Te Atairangikaahu
Value of base authorized access point: Te Arikinui Dame Te Atairangikaahu
Base variant access point: Te Atairangikāhu Dame

Source: Richard Kasso; aka The Acid King
Value of base authorized access point: Kasso, Richard
Value of base variant access point: The Acid King

A value that omits an initial article

Example

Source: Done from the original Greek, by A Doctor of Physick
Value of base authorized access point: Doctor of Physick

Punctuation and abbreviations, acronyms and initials

Initials

If a value of a name consists of or contains initials, input a period after an initial if it is certain that the letter is an initial. Where there are multiple initials, add a period followed by a space between the separate initials. In case of doubt, do not input a period.

If a value of a name consists of separate letters that are presumed not to be initials, omit or include periods according to the predominant usage of the person.

Additional elements and designations in access points for person

When resolving conflict, follow this priority order of additions:

Person: date of birth and/or Person: date of death
Person: fuller form of name
Person: profession or occupation
Person: term of rank, honour or office
Appropriate designation
Person: period of activity of person

Additional elements: date of birth

Only record if consistent with our privacy guidelines for personal information.
Record a value of Person: date of birth as a year alone unless there is a conflict.
If there is a conflict with the year alone, also add the month.
If there is a conflict with the year and month, also add the day of the month.
If there is a conflict and no definite year of birth is known, record a probable year of birth if known.
If there is a conflict and no definite year of birth is known, record a year thar is uncertain but known to be either one of two years.
If there is a conflict and no definite year of birth is known, record the approximate year if known.

Examples

Year of birth
1941

Year and month of birth
1983 July

Year and month and day of birth
1952 January 10

Probable year
1930?

Year is known to be one of two years
1834 or 1835

Approximate year
approximately 1570

Authority work

Add a value of Person: date of birth to an existing access point that only has a death date.
Add a value of Person: date of death to an existing access point that has an open birth date.
Except for the above, do not add dates to existing authorized access points, unless otherwise changing an existing authorized access point. [LC-PCC PS]

Additional elements: date of death

Only record if consistent with our privacy guidelines for personal information.
Record a value of Person: date of death as a year alone unless there is a conflict.
If there is a conflict with the year alone, also add the month.
If there is a conflict with the year and month, also add the day of the month.
If there is a conflict, record a probable year of birth or death if known.
If there is a conflict, record a year thar is uncertain but known to be either one of two years.
If there is a conflict, record the approximate year if known.

Examples

Year of death
2017

Year is known to be one of two years
1921 or 1922

Approximate year
approximately 1872

Authority work

Add a value of Person: date of death to an existing access point that has an open birth date.
Except for the above, do not add dates to existing authorized access points, unless otherwise changing an existing authorized access point. [LC-PCC PS]

Additional elements: fuller form of name

Only record if consistent with our privacy guidelines for personal information.

Abbreviations:

Consider a name ending in a period (e.g. Wm.) to represent an abbreviation, and include a fuller form of name.

Shortened given names:

Unless there is a conflict, do not consider a shortened given name (Sam, Geoff, Don) as an abbreviation.
If there is a conflict, treat a shortened given name as an abbreviation, and qualify with a fuller form of name, including a middle name etc. if present.

Examples

Different additions are applicable based on available information and existing access points

Existing authorized access point
Existing value of Person: authorized access point for person: Smith, Don

Conflict with existing authorized access point - date of birth added
Value of base authorized access point for person: Smith Don
Value of additional element date of birth: 1942

Conflict with existing authorized access point - shortened given name spelt out and middle name included
Value of base authorized access point for person: Smith Don
Value of additional element fuller form of name: Donald Berthold

No conflict - initial of middle name spelt out
Value of base authorized access point for person: Smith Don A.
Value of additional element fuller form of name: Don Andrew

No conflict - full name is known to be Christopher Andrew Brown, but preferred name is Chris A. Brown
Value of base authorized access point for person: Brown Chris A.
Value of additional element fuller form of name: Chris Andrew

Conflict with existing authorized access point – shortened given name spelt out and middle name included
Value of base authorized access point for person: Smith, Sam
Value of additional element fuller form of name: Samantha Rose

No conflict – fuller form of abbreviated name is known
Value of base authorized access point for person: Jones Chas. H.
Value of additional element fuller form of name: Charles H.

No conflict – fuller form of abbreviated name and initial is known
Value of base authorized access point for person: McR. W.
Value of additional element fuller form of name: William McRae

Examples from Original RDA 9.19.1.4 Fuller Form of Name
Value of base authorized access point for person: A. Manap A. Malik
Value of additional element fuller form of name: Abdul Manap Abdul Malik

Value of base authorized access point for person: T. N. I. Fatimah
Value of additional element fuller form of name: Teh Nachiar Iskandar Fatimah

Value of base authorized access point for person: González R.
Value of additional element fuller form of name: Luis González Rodríguez

Value of base authorized access point for person: Carey-Hobson
Value of additional element fuller form of name: Mrs. Mary Ann Carey-Hobson

Value of base authorized access point for person: Manap A. Malik
Value of additional element fuller form of name: Abdul Manap Abdul Malik

Authority work

Do not add a fuller form of name to existing access points, unless otherwise changing an existing access point. [LC-PCC PS]

Additional elements: period of activity of person

Use “active” and “century”. The term "active" should appear before the first period of activity date (e.g., "active 12th century")

(from LC-PCC Metadata Guidance: Person – access point for person – Additional elements)

Example

active 1867-1873

Additional elements: profession or occupation

Only record if consistent with our privacy guidelines for personal information.
Prefer a value that reflects a profession or occupation that features significantly in the content of information resources associated with the person
Record a singular form of a term that appears in LCSH, Ngā Upoko Tukutuku or on the resource. Capitalise the first letter of the term.
Use a New Zealand spelling of the term.
Use a form of a term that has previously appeared in access points for person, where possible.

Example

Paediatrician

Piano teacher

School caretaker

Authority work

Do not add to existing access points, unless needed to differentiate one access point from another, and date of birth or date of death are not available. [LC-PCC PS]

Examples (access points for persons using pseudonyms)

Value of base authorized access point for person: Advisory Circle
Value of additional element profession or occupation: Musician
Real identity: Brooks, Jon, 1969-

Additional elements: term of rank or honour or office

Record the term in the language in which it was conferred or in the language used in the country in which the person resides. [LC-PCC PS]

Authority work

Do not add to existing access points, unless needed to differentiate one access point from another. [LC-PCC PS]

Additional elements: appropriate designation

Example

Of Callaghan Innovation

Author of I did mean to go to sea and other short stories

Authority work

Do not add to existing access points, unless needed to differentiate one access point from another. [LC-PCC PS]

Person > Alternate identity of person

Recording methods

Use unstructured description. Use structured description in addition to the unstructured description value when applicable according to the following criteria:

See LC/PCC Metadata Guidance: Person: alternate identity of person
Also see the element Person: real identity of person
If a person has three or more authorised access points based on three or more values of preferred name of person, also see Work: note on metadata work

When a person does not wish their identities to be linked, see Persons who do not wish their identities to be connected.

Authority work

Unstructured description

When recording a value that is an unstructured description of this element, add extra contextual wording if needed for clarity. This is due to our current encoding in MARC. Only actual values of the element have been bolded in this section.

Structured description

See LC/PCC Metadata Guidance: Person: alternate identity of person.
Also see the element Person: real identity of person.
If a person has three or more authorised access points based on three or more values of preferred name of person, also see Work: note on metadata work.
When a person does not wish their identities to be linked, see Persons who do not wish their identities to be connected. [internal NLNZ staff document]

Person > Authorized access point for person

Constructing an authorised access point if there is no existing authorised access point in the LC/NACO Name Authority file VES

Check the NLNZ database.

There may be:

no access point at all, or,
one or more unauthorised access points in the NLNZ database

If there are one or more existing access points in the NLNZ database that do not appear in the LC/NACO Name Authority file VES, assess these according to RDA and NLNZ policy statements, NLNZ guidance and the NLNZ SES. The result will be the same form of access point that would appear as an authorised access point in the LC/NAF if authority work was completed.

Change all access points in the NLNZ database to match the access point you have constructed.

See 1840 Access points for agents – General guidance [internal NLNZ staff document]

Person with two or more preferred names

If a person has changed his or her name, choose the latest name or form of name as the preferred name unless the earlier name is likely to persist as the name by which the person is better known. [LC-PCC PS]
For a person who uses pseudonyms, see the guidance at Person > Alternate identity of person and Person > Real identity of person.

Person with two or more preferred names: Authority work

If a person has changed his or her name, change the Person: authorized access point for person in the existing description; do not create a new description. [LC-PCC PS]

Format of base authorized access points for person: Preferred names of person that include a compound surname

Omit the regularly or occasionally initialized part of the name from the value of Person: surname but retain it as part of the value of Person: preferred name of person as a whole, considering part of the given names, etc. [LC-PCC PS]
Record the remaining surname first, followed by a comma and space, followed by the other parts of the name. [LC-PCC PS]

Format of base authorized access points for person: Preferred names of person that include a separately written prefix

For authors writing in English, where there is no evidence of preferred usage, record the prefix as the first element.

Examples

De la Mare, Walter

Van Dam Jo

Van der Post, Martin

Format of base authorized access points for person: Preferred names of person that include neither a surname nor a term of rank of nobility

If a person is commonly associated with a place of origin or domicile, an occupation, or other characteristics (in manifestations associated with the person or in reference sources), include these words or phrases as an integral part of the name. [LC PCC-PS]
Precede such words or phrases by a comma. [LC PCC-PS]

Person > Chief executive of

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a person, and
there is an existing authority record for the related corporate body, and
the relationship features significantly in the content of information resources associated with the person.

Person > Country associated with person

Authority work

Unstructured description

Unstructured description: Pete Wheeler, 2021: title page (Pete Wheeler) page 12 (Peter Wheeler … has exhibited widely in New Zealand and internationally; currently resides in Berlin)

Person > Date of birth

Recording methods

Use structured description, but only record if consistent with our privacy guidelines. Use unstructured description in addition to the structured description value to present the form of the value as seen in the source of information.

Authority work

Unstructured description

Structured description

Use the Extended Date Time Format (edtf)

(from MG: Person: Related timespan of person (loc.gov))

Example

Unstructured description: Wikipedia WWW site, viewed on October 9, 2020: Ben Afeaki page (Ben Tu'umoe Paul Afeaki (born 12 January 1988) is a former New Zealand rugby union footballer; Place of birth: Auckland, New Zealand)
Structured description: 1988-01-12

Person > Date of death

Recording methods

Authority work

Unstructured description

Structured description

Use the Extended Date Time Format (edtf)

(from MG: Person: Related timespan of person (loc.gov))

Example

Unstructured description: Invercargill City Council WWW site, viewed on April 30, 2020: Cemetery result, Mary Matilda Fry page (name: Mary Matilda, FRY; age at death: 73 years; date of death: Sunday, 23 September 2012; occupation: retired medium)
Structured description: 2012-09-23

Person > Employer

Authority work

Unstructured description

Example

Unstructured description: LinkedIn WWW site, viewed on July 30, 2019: James Hogan page (James Hogan, senior economist employed at New Zealand Institute of Economic Research)

Person > Field of activity of person

Only record if consistent with our privacy guidelines for personal information.

Authority work

Unstructured description

Example

Unstructured description: Southland times WWW site, viewed on August 13, 2021: Dusty Spittle - a genuine country gentleman page (Dusty Spittle, country songwriter-singer, 1939-2018; New Zealand country music pioneer; Harold Ian Spittle)

Person > Founded corporate body of person

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a person, and
there is an existing authority record for the related corporate body.
Use the LC-PCC relationship label Founder of

(from LC-PCC Metadata Guidance: Relationship labels – Person to Corporate body)

Example

Person: authorized access point for person: Bannister Matthew
Unstructured description: Wikipedia WWW site, viewed on December 15, 2016: Matthew Bannister (musician) page (Musical career: In 1981, while he was a student at the University of Otago in Dunedin, he co-founded the band Sneaky Feelings)
Structured description: Founder of: Sneaky Feelings (Musical group)

Person > Fuller form of name

Only record if consistent with our privacy guidelines for personal information.

Examples

Fuller form of an inverted part of a base access point

Value of base authorized access point for person: Bates Susan
Fuller form of name: Susan L.

Value of base authorized access point for person: Kāretu T. S.
Fuller form of name: Tīmoti Sam

Fuller form of a part of name recorded as the first element of a base access point

Value of base authorized access point for person: Mc. J.
Fuller form of name: Jessie McDermott

Value of base authorized access point for person: L. M'C.
Fuller form of name: Letitia McClintock

Authority work

When recording a value that is an unstructured description of this element, record two instances of the element.

Record one instance with extra contextual wording if needed for clarity.

Also record an instance of the element without extra contextual wording.

This is due to our current encoding in MARC. Only actual values of the element have been bolded in this section.

Example

Person: authorized access point for person: Pascoe, Sophie, 1993-
Sophie Frances
Wikipedia WWW site, viewed on June 17, 2022: Sophie Pascoe page (Dame Sophie Frances Pascoe DNZM (born 8 January 1993) is a New Zealand para-swimmer)

Person > Graduate of

Authority work

Unstructured description

Example

Person: authorized access point for person: Anderson, Sarah, 1959-
Unstructured description: Vanishing point, 2103: title page (text & curation by Sarah Anderson) page 50 (Sarah Anderson was born in Christchurch, New Zealand in 1959; she holds a Bachelor of Fine Arts in Sculpture and a Post-Graduate Diploma in Art Curation, both from the University of Canterbury)

Person > Identifier for person

Recording methods

Use both identifier and IRI recording methods.

Authority work

If you are in doubt as to whether an identifier or IRI is applicable to the person described, do not record either.
Do not routinely delete or change existing identifiers when updating authority records (from LC-PCC Metadata Guidance: Persons)
Do not copy attribute information from the Wikidata or ORCID description, unless that information is required to break a conflict or convey the idea of a person.

Identifier / IRI

Due to character set limitations, we will only record an IRI that is also a URI.
For Wikidata, use the “Concept URI”.

Person > Name of person

Unstructured description

Record the form found on the source of information

Do not consider an additional name that appears in parentheses or quotation marks to be part of the value of Person: name of person. Consider this to represent a separate value of Person: name of person.

Examples

Source: My mother Lorraine Alice McMurray (Walters) McDonald 1929-2016
Person: name of person: Lorraine Alice McMurray McDonald
Person: name of person: Lorraine Alice McMurray Walters

Source: The life of Charles “Chuck” Humperdink
Person: name of person: Charles Humperdink
Person: name of person: Chuck Humperdink

Source: Joon-Hwan (John) Kim
Person: name of person: Joon-Hwan Kim
Person: name of person: John Kim

Person > Officer of

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a person, and
there is an existing authority record for the related corporate body, and
the relationship features significantly in the content of information resources associated with the person

Example

Person: authorized access point for person: Bunn, E. H. (Ernest Harold), 1924-2002
Unstructured description: Forest Research Institute (N.Z.). Report of the Forest Research Institute Rotorua for the period ..., 1985: page 5 (Mr EH Bunn retired from the position of Director, Production Forestry Division on 5 April 1984)
Structured description: Officer of: Forest Research Institute (N.Z.). Production Forestry Division

Person > Partner

Authority work

Unstructured description

Person > Period of activity of person

Recording methods

Use structured description. Use unstructured description in addition to the structured description value to present the form of the value as seen in the source of information.

Authority work

Unstructured description

Structured description

Use the Extended Date Time Format (edtf) in all cases except centuries.
Use ISO 8601 date scheme for centuries.

(from MG: Person: Related timespan of person (loc.gov))

Example

Person: authorized access point for person: Hamilton, Andrew, active 1846-1876
Unstructured description: Andrew Hamilton, active 1846-1876 : an exhibition of drawings, watercolours and lithographs ... 1987
Structured description: 1846 1876

Person > Person member of corporate body of

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a person, and
there is an existing authority record for a related corporate body, and
the relationship between the person and the corporate body is significant.

A relationship is significant if the person is:

a member of a corporate body where there are 5 or fewer members, or,
a key member of a performing group, e.g. lead vocalist or guitarist, (even if there are more than 5 members)

If the corporate body access point has changed over time, record the form of the corporate body access point at the time the person was associated with the corporate body.

Use the LC-PCC relationship label Member of

(from LC-PCC Metadata Guidance: Relationship labels – Person to Corporate body)

Example

Person: authorized access point for person: Cameron, Emma (Musician)
Unstructured description: M2Woman WWW site, viewed on April 5, 2019: Emma Cameron from New Zealand rock band, Decades, discusses feminism, empowerment and the music industry (Emma Cameron, the female voice behind Christchurch rock band Decades)
Structured description: Member of: Decades (Musical Group : N.Z.)

Person > Person member of family of

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a person, and
there is an existing authority record for the related family, and
the relationship features significantly in the content of information resources associated with the person.
Use the LC-PCC relationship label Member of

(from LC-PCC Metadata Guidance: Relationships labels: Person to Family)

Example

Person: authorized access point for person: Pond, Bert, 1922-
Unstructured description: Bert Pond, 2014: page 5 (Bert Pond of the Pond Family)
Structured description: Member of: Pond (Family : Pond, Bert, 1922-)

Person > Place of birth

Only record if consistent with our privacy guidelines for personal information.

Authority work

Unstructured description

Example

Person: authorized access point for person: Henshaw, David (Thomas David)
Unstructured description: Jock's country, 2018: title page verso (Thomas David Henshaw; born in Kimbolton in 1939; attended Palmerston North Boys' High School …)

Person > Place of death

Only record if consistent with our privacy guidelines for personal information.

Authority work

Unstructured description

Example

Person: authorized access point for person: Nunns, Richard
Unstructured description: Waikato times (1976), via WWW, viewed on July 21, 2021: Reviver of traditional instruments page (Richard Nunns, musician, born Napier, December 7, 1945; died Nelson, June 7, 2021)

Person > Place of residence

Only record if consistent with our privacy guidelines for personal information.

Authority work

Unstructured description

Example

Person: authorized access point for person: Wheeler, Pete, 1978-
Unstructured description: Pete Wheeler, 2021: title page (Pete Wheeler) page 12 (Peter Wheeler; currently resides in Berlin)

Person > Preferred name of person

Personal names consisting of a first and middle name combination

Record the preferred name as the first and middle name where this form appears prominently on the source of information.

Example

For an artist performing as Finlay Tate, who also appears elsewhere on the source as Finlay Robertson, and whose full name is Finlay Tate Robertson, record the preferred name as Finlay Tate.

Persons for whom the preferred name is a pseudonym

If a person uses only one pseudonym and does not use their real name as a creator or contributor, choose the pseudonym as a preferred name for the person.

Example

George Orwell
not Eric Arthur Blair

Contracted and expanded names of person

[NLNZ PS to be changed for the June release]

Contracted and expanded names of person

If more than one value of a name is predominant or formally presented, follow this Condition Option.

Recording a value that is formally presented

Do not consider an additional name or nickname that appears with the preferred name in parentheses or quotation marks to be part of the preferred name.

Examples

Source: My mother Lorraine Alice McMurray (Walters) McDonald 1929-2016
Person: preferred name of person: Lorraine Alice McMurray McDonald
not Lorraine Alice McMurray Walters

Source: The life of Charles “Chuck” Humperdinck
Person: preferred name of person: Charles Humperdinck
not Chuck Humperdink

Source: Joon-Hwan (John) Kim
Person: preferred name of person: Joon-Hwan Kim
not John Kim

[NLNZ PS to be changed for the June release]

Predominant name of person

Condition: Two or more values of a name appear in sources of information.

Condition Option: Record a value using this order of preference:

the value that appears most frequently in manifestations

the value that appears most frequently in sources of information

the value that appears latest

Prefer the value that appears most frequently in manifestations described in the NLNZ catalogue, unless a person has changed their name.

If a person has changed their name, choose the latest name or form of name appearing in sources of information as a preferred name, unless there is evidence that the earlier name is their preferred name.

[NLNZ PS to be changed for the June release]

Condition: Two or more values of a name appear in sources of information. Two or more values of a name are contractions or expansions of each other. No value of a name is predominant or formally presented.

If more than one value of a name is predominant or formally presented and the latest form of name is not known, follow this Condition Option.

No value of a name is predominant or formally presented and the latest value of a name is not known

Record the fullest form of name appearing on sources of information.

Example

Terence John O’Brien
not T. O’Brien; Terence O’Brien

Authority work

Printers’ widows

If a woman is referred to as a “printer’s widow” consult MG: Person: Preferred name of person (loc.gov) (also includes instructions on authorized access point and variant access point for a printer’s widow).

Unstructured description

Authority record

Examples

Person: authorized access point for person: Murphy, Ngahuia
Unstructured description: Te awa atua, 2013: title page (written by Ngahuia Murphy)

Person: authorized access point for person: Vangioni, P. J. (Peter Joseph), 1968-
Unstructured description: Canterbury Society of Arts first annual exhibition ... 2000 t.p. (P.J. Vangioni)

Person > Profession or occupation

Only record if consistent with our privacy guidelines for personal information.
Prefer a value from the LCSH authority file VES.
If there is not an appropriate value, choose an appropriate term from a resource associated with the person, or from a reference source.

Recording methods

Use structured description. Use unstructured description in addition to the structured description value to present the form of the value as seen in the source of information.

Authority work

Unstructured description

Structured description

Prefer LCSH as the VES.
Use terms for profession of occupation without indication of the person’s gender, nationality etc. (from LC-PCC Metadata Guidance: Person – profession or occupation)
Distinguish between terms that simply refer to a class of person and those that indicate the person’s profession or occupation. For example, do not record terms such as ‘Retirees’.
If no suitable term is available in LCSH, record a singular form of a term that appears in a source of information.
Record a term from Ngā Upoko Tukutuku if the occupation is clearly stated in te reo Māori.
Always add if the information is readily available and clearly stated in the source of information cited as the Work: source consulted (including when it is clear from the statement of responsibility in the resource, e.g. ([map] drawn by … could have the term Cartographers; [picture book] illustrated by … could have the term Illustrators)
If in doubt, do not add a term for profession or occupation.

Example

Unstructured description: The 543210 healthy eating plan, 2018: title page (Dr Catherine McNamara) about the author page (Catherine McNamara trained as a medical doctor at the Royal Free in London; worked as a diabetes specialist and general physician for over thirty years in both the UK and New Zealand; has a particular interest in chronic disease management and prevention)
Structured description: Physicians (General practice) VES: lcsh
Structured description: Diabetes specialist

Person > Real identity of person

Recording methods

Use unstructured description. Use structured description in addition to the unstructured description value when applicable according to the following criteria:

- See LC/PCC Metadata Guidance: Person: alternate identity of person

- Also see the element Person: real identity of person

- If a person has three or more authorised access points based on three or more values of preferred name of person, also see Work: note on metadata work

- When a person does not with their identities to be linked, see Persons who do not wish their identities to be connected.

Authority work

Unstructured description

Structured description

Also see the element Person: alternate identity of person.
If a person has three or more authorised access points based on three or more values of preferred name of person, also record a Work: note on metadata work.
When a person does not wish to link their identities, see Persons who do not wish their identities to be connected. [internal NLNZ staff document]
If there is one real name and one pseudonym, use the LC-PCC relationship label Real identity.

(from LC-PCC Metadata Guidance: Relationships labels: Person to Person)

Example

LC-PCC relationship label: Alternate identity:
Person: authorized access point for person: Dictaphone Blues (Musician)

LC-PCC relationship label: Real identity:
Person: authorized access point for person: Castelow, Ed
Unstructured description: Bandcamp WWW site, viewed on August 15, 2014: Her heart breaks like a wave page (Dictaphone Blues began as a bedroom project for Edward Castelow in 2006)

If there is one real name and more than one pseudonym, do not record relationship labels. Record a value of Person: authorized access point for person for all identities.

Example of a person with three identities

Person: preferred name of person: Melissa Guyan
Person: authorized access point for person: Pearl, Melissa, 1978-

Person: preferred name of person: Jordan Ford
Person: authorized access point for person: Pearl, Melissa, 1978-

Person: preferred name of person: Melody Sweet
Person: authorized access point for person: Pearl, Melissa, 1978-

Person > Related corporate body of person

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a person, and
there is an existing authority record for the related corporate body, and
the relationship features significantly in the content of information resources associated with the person.

If the corporate body access point has changed over time, record the form of the corporate access point at the time the person was associated with the corporate body.

Person > Related entity of person

Recording methods

Use structured description. Use unstructured description in addition to the structured description value to present the form of the value as seen in the source of information.

Authority work

Unstructured description

Structured description

Prefer LCSH as VES
If there no term in LCSH, use the form of name in the Iwi Hapū Names List, qualified by (New Zealand people)
If not listed, use the form of name in the resource being catalogued, qualified by (New Zealand people)

Person > Related person of person

Authority work

Unstructured description

Person > Related place of person

Only record if consistent with our privacy guidelines for personal information.

Authority work

Unstructured description

Person > Sponsored corporate body of person

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a person, and
there is an existing authority record for the related corporate body, and
the relationship features significantly in the content of information resources associated with the person.

Person > Term of rank or honour or office

Authority work

Unstructured description

Person > Trustee of

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a person, and
there is an existing authority record for the related corporate body, and
the relationship features significantly in the content of information resources associated with the person.

Person > Variant access point for person

Authority work

Structured description

Record a variant access point for each variant that affects the primary elements of the name. Generally, this means variations in all elements to the left of the comma and in the first element to the right of the comma.
Where a fuller form of name fills out initials in the authorized access point for person, record the fuller form as a variant access point if this represents a variant that affects the primary elements of the name.
If a person using a pseudonym does not use their real name in published resources, record a variant access point for person based on the real name.
Record other variant access points (i.e., those that do not affect the primary entry elements) when it is judged the access to the catalogue would be improved, as in the case of differing search strategies in other databases. One common situation is a common surname.
Generally, make only one variant access point from each variant. Use judgment in determining whether to make references that are "variants of variants."
Record a former authorized access point as a variant access point, unless the former heading was incorrect. This includes situations when a death date has been added to an open birth date.

From NACO Participants’ Manual – Simple $XX “see” cross references – Personal names

Add other variant access points from published and unpublished sources following cataloguer's judgment:
- Prefer a variant name that reflects usage over a variant name that appears in reference sources.
- Generally, make a reference from a first name that does not appear in our catalogue when there is evidence that the person may be known by this name. Such evidence could include use of the first name or initial in an email address or directory, or in correspondence with the person.
Follow the NACO normalisation rules.

MARC Authority record

Example 1

The following usages are present in the database: Jacquelina Hoodgson, J. E. Hoodgson, J. Hoodgson, Jacquelina Esmeralda Hoodgson, Jacqui Hoodgson, Jacquelina E. Hoodgson

Record these variants:
Value of authorized access point for person: Hoodgson, Jacquelina

Value of base variant access point for person: Hoodgson J. E.
Value of additional element fuller form of name: Jacquelina Esmeralda

Value of base variant access point for person: Hoodgson, Jacqui

Do not record these variants:
Value of base variant access point for person: Hoodgson Jacquelina Esmeralda

Value of base variant access point for person: Hoodgson J.
Value of additional element fuller form of name: Jacquelina

Value of base variant access point for person: Hoodgson Jacquelina E.
Value of additional element fuller form of name: Jacquelina Esmeralda

Example 2

The following usages are present in the database: John Samuel Smith, John S. Smith.

As John Smith is a very common name, record these variants:
Value of authorized access point for person: Smith, John Samuel

Value of base variant access point for person: Smith John S.
Value of additional element fuller form of name: John Samuel

Example 3

A death date has been added to an open birth date
Value of authorized access point for person: Garland, Phil, 1942-2017

Value of base variant access point for person: Garland Phil
Value of additional element date of birth: 1942

Example 4

A person uses a pseudonym but not a real name
Value of authorized access point for person: 50 Cent (Musician)

Value of base variant access point for person: Jackson Curtis
Value of additional element date of birth: 1975

Base variant access points for person

Option: Use a value of Person: preferred name of person to form a base access point.

Example

Value of authorized access point for person: Crawford, Robert, Dr.

Value of base variant access point for person: Crawford Robert
Value of additional element date of birth: 1941

Option: Use a value of Person: variant name of person to form a base access point.

Example

Value of authorized access point for person: Simmons, D. R.

Value of base variant access point for person: Simmons David
Value of additional element fuller form of name: David R.

Value of base variant access point for person: Simmons David
Value of additional element date of birth: 1930

Value of base variant access point for person: Simmons David R.
Value of additional element date of birth 1930
Value of additional element date of death: 2015

Value of base variant access point for person: Rawiri te Puru
Value of additional element date of birth: 1930
Value of additional element date of death: 2015

Value of base variant access point for person: Te Puru Rawiri
Value of additional element date of birth: 1930
Value of additional element date of death: 2015

Format of base variant access points for persons: Names of person that include a compound name

Record the name using a part of the compound surname that is not used as the first part in Person: authorized access point for person.

Example

Value of base authorized access point for person: Agmen-Smith Miles
Value of base variant access point for person: Smith Miles Agmen-

Format of base variant access points for persons: Names of person that include a surname with a separately written prefix

Condition: Separately written prefix that is an article or preposition, or a combination of the two.

Record the name using as the first element the part of the name not commonly used. The first element of a variant name can be another part of the prefix or the part of the name following the prefix.

Example

Value of base authorized access point for person: Van Alphen Lynley
Value of base variant access point for person: Alphen Lynley van

Prefix that is neither an article, nor a preposition, nor a combination of the two.

Record the name using the part of the name following the prefix as the first element.

Example

Value of base authorized access point for person: Fitz Gerald John
Value of base variant access point for person: Gerald John Fitz

Format of base variant access points for persons: Names of person that include a surname with a prefix that is hyphenated or combined

Record the name using a part of the name following the prefix as the first element.

Example

Value of base authorized access point for person: DeLury John
Value of base variant access point for person: Lury John de

Format of base variant access points for persons: Names of person that consist of a phrase

Condition: Phrase that has the appearance of a name consisting of a given name or initials, and a surname.

Record a name in direct order with no amendments.

Example

Value of base authorized access point for person: Abominablethrong Gasbag
Value of base variant access point for person: Gasbag Abominablethrong

Condition: Word or phrase, and given name preceded by words other than term of address or rank, honour or office.

Record a value that is the given name first.

Example

Value of base authorized access point for person: Naughty Abbie
Value of base variant access point for person: Abbie Naughty

Condition: Given name preceded by term of rank, honour or office

Record a name in direct order with no amendments.

Example

Value of base authorized access point for person: Da Schemer Mums
Value of base variant access point for person: Sir Mums

Condition: Given name preceded by term of address

Record a name in direct order with no amendments.

Example

Value of base authorized access point for person: Bob Dr.
Value of base variant access point for person: Dr. Bob

Format of base variant access points for persons: Characterizing word or phrase

Record a name in direct order with no amendments.

Example

Value of base authorized access point for person: Carter C. R.
Value of base variant access point for person: Colonist of twenty years' standing

Format of base variant access points for persons: Phrase naming another work by a person

Record a value using the title of the work as the first element, followed by a comma and the word or words that preceded the title in the phrase.

Example

Value of base authorized access point for person: Author of Honesty the best policy
Value of base variant access point for person: Honesty the best policy Author of

Record a name in direct order with no amendments.

Example

Value of base authorized access point for person: Longdill C. P. W.
Value of base variant access point for person: Author of A new religion
Value of base variant access point for person: New religion Author of

Person > Variant name of person

Personal names consisting of a first and middle name combination, where the full form is known.

If the preferred name of a person is recorded as the first and middle name, record the fuller forms as variant names.

Example

For an artist performing as Finlay Tate, who also appears elsewhere on the source as Finlay Robertson, and whose full name is Finlay Tate Robertson, record as variant names: Finlay Robertson; Finlay Tate Robertson.

Authority work

Unstructured description

Collective Agent

Corporate Body

See also [internal NLNZ staff documents]:

Authority work

General

When recording a structured description of a corporate body element, always also record an unstructured description of the same element.

For additional guidance in unusual situations consult DCM (Z1)

Data provenance

Unstructured description

When recording a value of an element as part of a metadata description set for a corporate body as an unstructured description, always record a source of information as a value of Work: source consulted.

If applicable, record the location within the source consulted as a value of Work: recording source.

See discussion and examples at:

Work > Source consulted
Work > Recording source

Structured description

When recording a value of an element describing a corporate body as a structured description, record a vocabulary encoding scheme in which that value is authorized, if applicable.

Do not record a string encoding scheme that is used to construct an authorized access point.

How many descriptions?

Bodies likely to be subject to frequent name changes

When a corporate body is of a type likely to have frequent name changes because of its nature (e.g., firms named after individual members, legislative committees, conferences), create just the one authority record and use one authorized access point to represent both the earlier and resumed name. [LC-PCC PS]

Example

Great Britain. Her Majesty's Stationery Office
Great Britain. His Majesty's Stationery Office
This corporate body uses the name Her Majesty’s Stationery Office or His Majesty’s Stationery Office depending upon the monarch.

Conferences

For ongoing conferences, create separate authority records for the collective conference (typically made when cataloguing a serial work), an individual instance of an ongoing conference (typically made when cataloguing a static resource), or both. These records may coexist in the LC/NACO Name Authority File. [LC-PCC PS]

When creating an authority record for an individual instance of an ongoing conference, record the additions for number, date, and location of a conference, etc. in the authorized access point.

Record variant access points for variant names of the individual conference to aid in identification, such as acronyms for a spelled-out form.

Do not connect an individual instance of an ongoing conference to the earlier or later instance of the conference as a related corporate body of corporate body, or to an authority record for the collective conference. [LC-PCC PS]

Examples

Collective conference
Australasian Rural Ministry Conference

Individual instance of ongoing conference
Australasian Rural Ministry Conference (3rd : 1992 : Waipawa, N.Z.)

One-off conference
Active Living and Environment Symposium (2019 : Dunedin, N.Z.)

Corporate bodies resuming an earlier name

When a corporate body resumes an earlier form of name, treat each instance of the name as a separate body and add a value of an additional element or designation to each instance of the base access point to distinguish. [LC-PCC PS]

Example

Bay of Plenty (N.Z. : Region). Regional Council (1989-1993)
Bay of Plenty (N.Z. : Region). Regional Council (2010- )

Earlier names not likely to be needed as relationships

If the corporate body being established has an earlier name that is not likely ever to be needed as an access point in bibliographic records, do not create a separate authority record for the earlier name.

Record an earlier name as an unstructured description followed by the statement "[no publications in LC database]". [LC-PCC PS]

Corporate body > Absorbed corporate body

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Absorbing corporate body

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Access point for corporate body

Format of base access points for corporate body

Initial articles

Examples

A value that includes an initial article
Source: Te Ataarangi Ki Te Tauihu o te Waka-ā-Māui
Base authorized access point: Te Ataarangi Ki Te Tauihu o te Waka-ā-Māui

Source: Te Panekiretanga o te Reo
Base authorized access point: Te Panekiretanga o te Reo

Source: Ngā Aho Whakaari
Base authorized access point: Ngā Aho Whakaari

A value that omits an initial article
Source: The Jean Paul Sartre Experience
Base authorized access point: Jean-Paul Sartre Experience

Source: Palmerston North band The Remarkables - with Chris Heaphy (guitar, vocals), Alan Gregg (keyboards, bass), Paul Westbury (guitar) and Brendan Conlan (drums); guitar based indie rock in the mid-1980s
Base authorized access point: Remarkables

Names consisting of or containing initials

Examples

Preferred name: A. H. Reed Limited
Base authorized access point for corporate body: A.H. Reed Limited

Preferred name: J. & A. P. Scott
Base authorized access point for corporate body: J. & A.P. Scott

Preferred name: A. B. S.
Base authorized access point for corporate body: A.B.S.

Preferred name: DYC
Base authorized access point for corporate body: DYC

Preferred name: B&A Urban & Environmental
Base authorized access point for corporate body: B & A Urban & Environmental

Authority work

Examples of variant access points where punctuation may be added or omitted

A value that omits punctuation from an abbreviation, acronym or initial
Source: NZ Architects Co-operative Society Limited; N.Z.A.C.S
Base authorized access point for corporate body: NZ Architects Co-operative Society
Base variant access point for corporate body: NZACS

A value that adds punctuation to an abbreviation, acronym or initial
Source: Taitokerau Forests Limited (TFL)
Base authorized access point for corporate body: Taitokerau Forests Limited
Base variant access point for corporate body: T.F.L.

Terms indicating incorporation, state ownership, type of incorporation etc.

Terms indicating incorporation

Include a term indicating incorporation if this is an integral part of the name, or required to convey the idea of a corporate body [LC-PCC PS].

Consider that a Māori term appearing in the base access point conveys the idea of a corporate body if it appears in this list: Māori terms that convey the idea of a corporate body

Example

Source: Taitokerau Forests Limited
Base authorized access point for corporate body: Taitokerau Forests Limited

Omit a term indicating incorporation if this is not an integral part of the name, or required to convey the idea of a corporate body [LC-PCC PS]

Examples

Source: NZ Architects Co-operative Society Limited
Base authorized access point for corporate body: NZ Architects Co-operative Society

Source: Te Kāhui Tāwharautanga ō ngā Rongoā Limited
Base authorized access point for corporate body: Te Kāhui Tāwharautanga ō ngā Rongoā
[Kāhui conveys the idea of a corporate body]

Terms indicating state ownership

Omit a term indicating state ownership if this is not an integral part of the name, or required to convey the idea of a corporate body [LC-PCC PS]

Include a term indicating state ownership if this is an integral part of the name, or required to convey the idea of a corporate body [LC-PCC PS]

Terms indicating a type of incorporation

Omit a term indicating type of incorporation if this is not an integral part of the name, or

required to convey the idea of a corporate body [LC-PCC PS]

Include a term indicating type of incorporation if this is an integral part of the name, or

required to convey the idea of a corporate body [LC-PCC PS]

Terms in an Asian language indicating private character

Omit a term in an Asian language indicating private character if this is not an integral part of the name, or required to convey the idea of a corporate body [LC-PCC PS]

Include a term in an Asian language indicating private character if this is an integral part of the name, or required to convey the idea of a corporate body [LC-PCC PS]

Ships

Examples

Abbreviation omitted
Base authorized access point for corporate body: Monowai
Source: Royal New Zealand Navy WWW Home page, May 25, 2005 HMNZS Monowai page (HMNZS Monowai; involved in WWII; armed merchant cruiser)

Abbreviation included
Base authorized access point for corporate body: Monowai
Base variant access point for corporate body: HMNZS Monowai
Source: Royal New Zealand Navy WWW Home page, May 25, 2005 HMNZS Monowai page (HMNZS Monowai; involved in WWII; armed merchant cruiser)

Additional elements and designations in access points for corporate body

[NLNZ PS to be changed for the June release]

Additional elements and designations in access points for corporate body

Always make an addition in any of the following situations:

where the name does not convey the idea of a corporate body
to identify a name that is general in nature
to identify a name of a radio or television station that does not include the name of a local place or consists solely or mainly of call letters
to identify a name of an individual instance of a conference, etc.
to identify a name of a religious body that does not include the name of a local place where the body congregates

Next, consider whether the access point, plus any additions that are applicable, matches a value of another access point for a different entity in the:

LC/NACO Name Authority File VES, or
NLNZ catalogue.

If so, make further additions to resolve the conflict.

See NLNZ guidance.

When resolving conflict by adding values of other elements or strings that represent a designation, follow this priority order of additions:

Corporate body: category of corporate body
Place: access point for place
Corporate body: preferred name of corporate body of an associated institution
Timespan: access point for timespan
Corporate body: category of government
Appropriate designation

Additional elements: Access point for place

Place added to identify a name of corporate body that is general in nature

A name of corporate body is general in nature if it does not include distinctive words distinguishing it from other bodies or conveying the associated place.

The associated place is implicit and does not need to be added if the following words appear in a value of base access point for corporate body:

a placename, or
the word “Māori”, or
Māori words in a name, or
a word indicating the parent body.

Record a value of place that is appropriate to the character of the corporate body. A national corporate body is likely to require a value of place that is a country, a corporate body providing services within a city is likely to require a value of place that is a city, etc.

For performing groups, generally prefer a value of country or state over a value of city or town, as such groups may relocate.

Adding a value of place to a base access point for a corporate body that is a conference When describing a single instance of a conference that is stated or inferred to be one of a series of numbered meetings of the same name, add a value of Place: authorized access point for place that represents a place where the conference was held.

If a conference is a collective conference, do not record an associated place.

If a conference is held online, instead record Online as a value of Additional elements: Appropriate designation

Place of conference or related corporate body

Record a value of Additional elements: Preferred name of corporate body of an associated institution instead of a value of Place: authorized access point for place if:

the name of the related corporate body provides better identification, or:
the place of the conference is not known, or
the place of the conference cannot be readily determined.

The name of an associated place has changed over time

If the name of the place has changed over time, record the latest place name associated with the corporate body.

Examples

Place added to a general name to assist in identification

Value of base authorized access point for corporate body: Athletic Football Club
Value of additional element authorized access point for place: Wellington (N.Z.)

Value of base authorized access point for corporate body: Anglican Family Care Centre
Value of additional element authorized access point for place: Dunedin (N.Z.)

Value of base authorized access point for corporate body: National Centre for Religious Studies
Value of additional element authorized access point for place: New Zealand

Value of base authorized access point for corporate body: Carter Observatory
Value of additional element authorized access point for place: Wellington (N.Z.)

Value of base authorized access point for corporate body: National Cervical Screening Programme
Value of additional element authorized access point for place: New Zealand

Value of base authorized access point for corporate body: Pedestrians Association
Value of additional element authorized access point for place: Wellington (N.Z.)

Value of base authorized access point for corporate body: 3ZZ Radio station
Value of additional element authorized access point for place: Melbourne (Vic.)

Place not required to be added to assist in identification

Value of base authorized access point for corporate body: Alzheimers Society Wellington [includes place name]

Value of base authorized access point for corporate body: Ngāi Tahu Development Corporation [includes Māori words]

Value of base authorized access point for corporate body: Federation of Māori Authorities [includes Māori words]

Value of base authorized access point for corporate body: Ingenium Organization [includes distinctive words]

Place added in the case of conflict

Value of base authorized access point for corporate body: Squirm Musical group
Value of additional element authorized access point for place: New Zealand

Value of base authorized access point for corporate body: Squirm Musical group
Value of additional element authorized access point for place: Rockford (Ill.)

Value of base authorized access point for corporate body: Old St Paul's Church
Value of additional element authorized access point for place: Wellington (N.Z.)

Value of base authorized access point for corporate body: Old St. Pauls' Church
Value of additional element authorized access point for place: Norfolk (Va.)

Value of base authorized access point for corporate body: National Physics Conference
Value of additional element authorized access point for place: Malaysia

Value of base authorized access point for corporate body: National Physics Conference
Value of additional element authorized access point for place: New Zealand

Place added to identify a local mosque, temple or church

Value of base authorized access point for corporate body: Ponsonby Mosque
Value of additional element authorized access point for place: Auckland (N.Z.)

Value of base authorized access point for corporate body: Red Hat Temple
Value of additional element authorized access point for place: Banks Peninsula (N.Z.)

Place added to identify a religious body

Value of base authorized access point for corporate body: Bank Street Methodist Church
Value of additional element authorized access point for place: Timaru (N.Z.)

Value of base authorized access point for corporate body: Methodist Church
Value of additional element authorized access point for place: Cromwell (N.Z.)

Place added to identify a radio or television station

Value of base authorized access point for corporate body: Access Radio
Value of additional element authorized access point for place: Wellington (N.Z.)

Value of base authorized access point for corporate body: Tumeke FM Radio station
Value of additional element authorized access point for place: Whakatane (N.Z.)

Place added to identify a chapter or branch

Value of base authorized access point for corporate body: Knights Templar (Masonic order) Grand Commandery
Value of additional element authorized access point for place: Ohio

Place added to identify a single instance of a conference

Value of base authorized access point for corporate body: China Digital Marketing Conference
Value of additional element authorized access point for place: Auckland (N.Z.)
Value of additional element authorized access point for place: Christchurch (N.Z.)

Value of base authorized access point for corporate body: Resource Management Law Association of New Zealand Annual Conference
Value of additional element authorized access point for place: Wellington (N.Z.)

Additional elements: Access point for timespan

Prefer a value of access point for timespan that identifies the corporate body and distinguishes it from other agents.

Examples

2023 [Date of establishment]

Approximately 1800 [Approximate year of activity]

19th century [Century of activity]

16th century-17th century [Span of centuries that the body was active]

Adding a value of timespan to a base access point for a corporate body that is a government official

For a sovereign, president, other head of state, governor, head of government, or chief executive who is acting in an official capacity, record a value of Timespan: access point for timespan that represents the period of incumbency.

Adding a value of timespan to a base access point for a corporate body that is a conference

If the corporate body is a single instance of an ongoing conference:
- Always record a value of Timespan: access point for timespan that represents the duration of the conference if known as an addition to a base access point for corporate body.
- Record the year and month if necessary to distinguish between two or more conferences with the same name held in the same year.
Do not record a value of Timespan: access point for timespan as an addition to an access point for a collective conference.

Examples

Value recorded to resolve a conflict

Value of base authorized access point for corporate body: Auckland University of Technology
Value of additional element timespan: 2000-2005 [earlier name of body]

Value of base authorized access point for corporate body: Auckland University of Technology
Value of additional element timespan: 2015 [later name of body]

A government official

Value of base authorized access point for corporate body: New Zealand Prime Minister
Value of additional element designation: Ardern
Value of additional element timespan: 2017-2023

Value of base authorized access point for corporate body: New Zealand Prime Minister
Value of additional element designation: Hipkins
Value of additional element timespan: 2023

A single instance of a conference

Value of base authorized access point for corporate body: Virginia Convention
Value of additional element timespan: 1775 December 1-1776 January 20

Value of base authorized access point for corporate body: Workshop on Commercial Application of IR Spectroscopies to Solid Wood
Value of additional element timespan: 2013

Additional elements: Category of corporate body

Terms that convey the idea of a corporate body

Consider that a Māori term appearing in the access point conveys the idea of a corporate body if it appears in this list: Māori terms that convey the idea of a corporate body [internal NLNZ staff document]
Consider that an initialism or acronym does not convey the idea of a corporate body if written in all capital letters (with or without periods between them)
Add a value based on Corporate Body: category of corporate body if this identifies the corporate body better than adding the fuller form of name of the corporate body. [LP-PCC PS]

Examples

Category added to resolve a conflict

Value of base authorized access point for corporate body: Tall Poppies
Value of additional element category of corporate body: Musical group

Value of base authorized access point for corporate body: Tall Poppies
Value of additional element category of corporate body: Firm

Category added to convey the idea of a corporate body

Value of base authorized access point for corporate body: Say Yes To Apes
Value of additional element category of corporate body: Musical group

Value of base authorized access point for corporate body: Te Hau Ora o Te Tai Tokerau
Value of additional element category of corporate body: Organisation

Value of base authorized access point for corporate body: 4 Star
Value of additional element category of corporate body: Sound recording label

Value of base authorized access point for corporate body: BreastScreen Aotearoa
Value of additional element category of corporate body: Programme

Value of base authorized access point for corporate body: IBI
Value of additional element category of corporate body: Firm

Additional elements: Category of government

Record a singular form of the value in New Zealand English.
Be consistent, and re-use terms that have already been used as additional elements in access points
Where there is no widely used term or example, use LCSH as a VES of types of corporate bodies on which to base designations.

Examples

Province

Provincial District

Additional elements: Preferred name of corporate body of an associated institution

Do not add the name of an associated institution to names of firms or corporations
Do not add the name of an associated institution when there is information in the name that “locates” the body, such as:
- a placename, or
- the word “Māori”, or
- Māori words in a name, or
- a word indicating the parent body.

Example

Value of base authorized access point for corporate body: Christchurch College
Value of additional element preferred name of the associated institution: Canterbury University College

Value of base authorized access point for corporate body: National Institute of Creative Arts and Industries
Value of additional element preferred name of the associated institution: University of Auckland

But
Te Au Rangahau Māori Business & Leadership Research Centre

Record a value of Additional elements: Preferred name of corporate body of an associated institution instead of a place of conference if:

the name of the related corporate body provides better identification, or:
the place of the conference is not known, or
the place of the conference cannot be readily determined.

Example

Related corporate body added to assist in identification

Value of base authorized access point for corporate body: AUPEC Conference
Value of additional element preferred name of corporate body of an associated institution: University of Canterbury

Additional elements: Appropriate designation

Initialism or acronym

Record a fuller form of the name of the body as an appropriate designation if:

the preferred name is an initialism or acronym written in all capital letters (with or without periods between them), and;
you are recording a value of base authorized access point for corporate body, and;
a value that is a fuller form of the name best identifies the corporate body.

Example

Preferred name an initialism or acronym

Value of base authorized access point for corporate body: ACC
Value of additional element fuller form as appropriate designation: African Centre for Cities

Value of base authorized access point for corporate body: RSC
Value of additional element fuller form as appropriate designation: RDA Steering Committee

Single instance of a conference

When describing a single instance of a conference that is stated or inferred to be one of a series of numbered meetings of the same name, add a value of Corporate body: number of conference in the form of an English ordinal number.

Example

Single instance of conference

Value of base authorized access point for corporate body: Resource Management Law Association of New Zealand Annual Conference
Value of additional element number of conference: 2nd

Online conferences

When identifying a single instance of an online conference, record the value ‘Online” as a value of appropriate designation

Example

Value of base authorized access point for corporate body: Cyber Law Conference 2016
Value of additional element appropriate designation: Online

Ships

When establishing an access point for a ship, add an appropriate designation in English if the name alone does not convey the idea of a corporate body. For powered vessels, use the designation "(Ship)." If there is more than one powered vessel with the same name, add a more specific term to each to resolve the conflict.

For sailing vessels, the appropriate designation is the type of rigging. Because the term "ship" as applied to sailing vessels refers to a particular rigging, that term is not always appropriate. If there is more than one sailing vessel with the same name and the same rigging, add another addition (e.g., dates of existence, date launched, date ceased, port) to resolve the conflict. If the particular rigging is unknown, use "(Sailing vessel)." [LC-PCC PS]

Examples

Ships

Value of base authorized access point for corporate body: Charlotte Jane
Value of additional element designation: Ship

Ships with the same name

Value of base authorized access point for corporate body: Endeavour
Value of additional element designation: Support ship

Value of base authorized access point for corporate body: Endeavour
Value of additional element designation: Store ship

Sailing vessels

Value of base authorized access point for corporate body: Dove III
Value of additional element designation: Sailing vessel

Additional elements: A value of access point for place changes during the lifetime of the body

Authority work

If a place associated with a corporate body changes, update an existing authorized access point to reflect the new place. [LC-PCC PS]

Examples

Value of base authorized access point for corporate body: Dragon
Value of additional element category of corporate body: Musical group
Value of additional element authorised access point for place: Sydney (N.S.W.)

Value of base variant access point for corporate body: Dragon
Value of additional element category of corporate body: Musical group
Value of additional element authorised access point for place Auckland (N.Z)
Source: Wikipedia WWW site, Dec. 2, 2011: Dragon (band) page (Dragon is a popular New Zealand rock band ... formed in Auckland, N.Z. in Jan. 1972 and relocated to Sydney, Australia in May 1975)

Additional elements: Local place as an addition to a radio or television station

Examples

Value of base authorized access point for corporate body: Access Radio
Value of additional element authorized access point for place: Wellington (N.Z.)

Value of base authorized access point for corporate body: Tumeke FM Radio station
Value of additional element authorized access point for place: Whakatane (N.Z.)

Additional elements: Local place as an addition to a religious body

Examples

Value of base authorized access point for corporate body: Bank Street Methodist Church
Value of additional element authorized access point for place: Timaru (N.Z.)

Value of base authorized access point for corporate body: Methodist Church
Value of additional element authorized access point for place: Cromwell (N.Z.)

Authority work

Conflicts

If two or more bodies have the same base authorized access point, add a value of an additional element or designation to each authorized access point. Determine that a conflict exists when the preferred name or authorized access point for one body is the same as the preferred name or authorized access point for another body. "Conflict" is restricted to names already created or being created in the National Library catalogue.

If a variant access point conflicts with a form used in the authorized access point for

another body, apply the guidance for resolving conflicts only to the variant

access point. Ignore the conflict that is only between access points used as variants. [LC-PCC PS]

Examples

Value of base authorized access point for corporate body: Squirm
Value of additional element category of corporate body: Musical group
Value of additional element authorized access point for place: New Zealand

Value of base authorized access point for corporate body: Popular Front
Value of additional element authorized access point for place: Azerbaijan
Value of base authorized access point for corporate body: Popular Front
Value of additional element authorized access point for place: Estonia

A change in a value of associated place that is an addition to an authorized access point for corporate body

If the name of the place has changed over time, record the latest place name associated with the corporate body.
When the place name changes or the corporate body moves from one locale to another, revise an existing authorized access point to reflect the changed situation. [LC-PCC PS]

Example

Value of base authorized access point for corporate body: Blue Mountain Boys
Value of additional element category of corporate body: Musical group
Value of additional element authorized access point for place: Canada

Value of base variant access point for corporate body: Blue Mountain Boys
Value of additional element category of corporate body: Musical group
Value of additional element authorized access point for place: New Zealand
Source: Museum of Canadian Music WWW site, viewed on May 19, 2023: Simmons, Luke and His Blue Mountain Boys page (Luke Simmons and His Blue Mountain Boys moved from their native Vancouver, British Columbia to New Zealand in the early 1950's and recorded dozens of 78's on the Tanza label at the Astor Recording Studios in Auckland, New Zealand. The group consisted of the three Canadians Luke Simmons on vocals, Vic Crane on bass, and Clarence LeVesque on fiddle)

Higher or related corporate body

Examples

Access point for a higher or related corporate body

Value of base authorized access point for corporate body: Canterbury Regional Office
Value of additional element authorized access point for higher or related body: New Zealand. Department of Conservation

A chapter or branch
Value of base authorized access point for corporate body: Lodge Dunstan Clyde
Value of additional element authorized access point for higher or related body: Freemasons

Corporate body > Address of corporate body

Authority work

Unstructured description

Authority record

Example

Corporate body: authorized access point for corporate body: Advertising Standards Authority (N.Z.)
Source: NZ Government WWW site, viewed on February 4, 2019: Advertising Standards Authority (ASA) page (The Advertising Standards Authority (ASA) is the self-regulatory organisation of the advertising industry in New Zealand. The ASA provides a free complaints process for consumers about the content and placement of advertisements; Postal address: PO Box 10675 The Terrace Wellington 6143 New Zealand; email: asa@asa.co.nz)

Corporate body > Authorized access point for corporate body

Constructing an authorised access point if there is no existing authorised access point in the LC/NACO Name Authority file VES

Check the NLNZ database.

There may be:

no access point at all, or,
one or more unauthorised access points in the NLNZ database

Change all access points in the NLNZ database to match the access point you have constructed.

See 1840 Access points for agents – General guidance

[internal NLNZ staff document]

Base authorized access point for corporate body

Change in name

Examples

Earlier name

N.Z. Association for Continuing and Community Education
Use with resources associated with this form of name.

Later name

Adult and Community Education Aotearoa Inc
Use with resources associated with this form of name.

Additional elements and designations in authorized access point for corporate body

Subordinate or related corporate bodies

A value that omits a name of a higher or related corporate body.

Example

Value of preferred name of corporate body: Friends of the National Art Gallery
Value of authorized access point for higher or related body: National Art Gallery (N.Z.)
Value of authorized access point for corporate body: National Art Gallery (N.Z.) Friends

A value that includes the name of a higher or related corporate body for clarity

Example

Value of preferred name of corporate body: Work and Income NZ
Value of authorized access point for higher or related body: New Zealand
Value of authorized access point for corporate body: New Zealand Work and Income NZ
The name of the higher body is retained because the omission would result in a name that does not make sense.

Types of names that indicate a subordinate corporate body

Body whose name implies it is part of another

Consider the following terms to imply that a body is part of another body:

department
division
section
branch
unit

Examples

Value of preferred name of corporate body: Abortion Law Reform Association of New Zealand Christchurch Branch
Value of authorized access point for higher or related body: Abortion Law Reform Association of New Zealand

Value of preferred name of corporate body: Environment & Planning Division
Value of authorized access point for higher or related body: Auckland (N.Z. : Region)

Value of preferred name of corporate body: Heritage Department
Value of authorized access point for higher or related body: Auckland (N.Z. : Region)

Value of preferred name of corporate body: Careers Information Section
Value of authorized access point for higher or related body: New Zealand

Value of preferred name of corporate body: Research, Investigations and Monitoring Unit
Value of authorized access point for higher or related body: Auckland (N.Z.)

Body whose name implies administrative subordination

Māori terms that imply administrative subordination include:

Awheawhe – working party, committee
Hinonga – enterprise, undertaking
Kapa – team, panel
Kāwai – branch, flock, lineage
Kōmihana – commission
Komiti – committee
Poari – board, council
Rangapū – company, commission, regiment, collective
Ratonga – service, services
Tari – office, department, ministry
Wāhanga – department, section, division

English terms that imply administrative subordination include:

administration
administrative ... (e.g., administrative office)
advisory ... (e.g., advisory panel)
agency
authority
board
bureau
committee
commission
directorate
executive
group (e.g., work group)
inspectorate
office
panel
secretariat
service
task force
working party

For terms in other languages, follow MG: Corporate Body: authorized access point for corporate body: additional elements and designations: body whose name implies administrative subordination.

If the name contains a term normally implying subordination, then evaluate the name in terms of the second condition option: "apply these guidelines only if the name of the higher body is required for the identification of the subordinate body.” For government bodies, if the name of the government is stated explicitly or implied in the wording of the name, do not apply this instruction. Note that "England," "Northern Ireland," "Scotland," and "Wales" imply "Great Britain.

Apply this instruction to the name of agencies at any level of government. If in doubt, do not consider the name of the government to be part of the name of the body. [LC-PCC PS]

Examples

Value of preferred name of corporate body: Health Promotion Agency
Value of authorized access point for higher or related body: New Zealand

Value of preferred name of corporate body: Inter-Agency Committee on Drugs
Value of authorized access point for higher or related body: New Zealand

Value of preferred name of corporate body: Upper Harbour Local Board
Value of authorized access point for higher or related body: Auckland (N.Z.)

Value of preferred name of corporate body: Census and Statistics Office
Value of authorized access point for higher or related body: New Zealand

But
Value of preferred name of corporate body: Auckland Harbour Board
Value of authorized access point for higher or related body not recorded.

Value of preferred name of corporate body: Office of the Chief Coroner of New Zealand
Value of authorized access point for higher or related body not recorded.

Body whose name is general in nature or simply indicates a geographic, chronological, or alphanumerical designation of subdivision of a parent body

Examples

Value of preferred name of corporate body: Library
Value of authorized access point for higher or related body: Forest Research Institute (N.Z.)

Value of preferred name of corporate body: Friends
Value of authorized access point for higher or related body: Auckland City Art Gallery

Value of preferred name of corporate body: Dunedin Monthly Meeting
Value of authorized access point for higher or related body: New Zealand Yearly Meeting of the Society of Friends

Body whose name does not convey the idea of a corporate body and does not contain the name of the higher body

Examples

Value of preferred name of corporate body: Building Controls
Value of authorized access point for higher or related body: New Zealand

Value of preferred name of corporate body: Labour
Value of authorized access point for higher or related body: New Zealand

Value of preferred name of corporate body: He Kāinga Oranga
Value of authorized access point for higher or related body: University of Otago, Wellington

But
Value of preferred name of corporate body: Community Housing Limited
Value of authorized access point for higher or related body not recorded.

Value of preferred name of corporate body: Housing New Zealand
Value of authorized access point for higher or related body not recorded.

University faculty, etc., with name that simply indicates a particular field of study

Examples

Value of preferred name of corporate body: School of Languages
Value of authorized access point for higher or related body: Auckland University of Technology (2000-2005)

Value of preferred name of corporate body: Faculty of Business
Value of authorized access point for higher or related body: AUT University

Value of preferred name of corporate body: Agriculture and Life Sciences
Value of authorized access point for higher or related body: Lincoln University (Canterbury, N.Z.)

If the body has a national or international focus (for example a national research centre or institute), do not consider that the name simply indicates a field of study, even if the body is based at a university. [LC-PCC PS]

Examples

Value of preferred name of corporate body: New Zealand Centre for Latin American Studies
Value of authorized access point for higher or related body not recorded.

Value of preferred name of corporate body: Centre for Art Studies
Value of base authorized access point for corporate body: Centre for Art Studies
Value of additional element preferred name of associated institution: University of Auckland
Value of authorized access point for higher or related body not recorded.

Value of preferred name of corporate body: National Centre of Literacy and Numeracy for Adults
Value of base authorized access point for corporate body: National Centre of Literacy and Numeracy for Adults
Value of additional element authorized access point for place: New Zealand
Value of authorized access point for higher or related body not recorded.

Non-governmental body with name that includes the entire name of the higher or related body

The phrase "entire name" must represent the preferred name of the higher or related body, not necessarily the complete authorized access point of that body.
Disregard additions to the preferred name in the access point for the higher body or the fact that the higher or related body may be subordinate to another body.
If the authorized access point for the higher or related body includes a term indicating incorporation, etc., the form with the term must also appear in the name of the subordinate body for this condition option to be applicable.

Do not treat a name subordinately if it falls into one of the following categories:

The name of the subordinate body is made up of the higher body's name plus a designation for the subordinate body that, on its own, does not convey the idea of a corporate body. Note that this exclusion does not apply to the subordinate designation "Friends," as in "Friends of the [name of the library or museum]" because this designation is commonly used and is "corporate" in connotation.
The name is a U.S. state university institution that contains the name of the statewide system.
The body is subordinate to the United Nations, which is considered to be a governmental body.

A body that is a conference, congress, meeting etc

If a named conference, meeting etc contains the entire name of a higher corporate body, treat the meeting subordinately to the authorized access point for the body if the name contains, in addition to the name of the body, no more than:

a generic term for the conference, meeting etc., or
a generic term plus one or more of the following elements:
the place of the meeting, or,
number, date, or other sequencing element. [LC-PCC PS]

Examples

Value of preferred name of corporate body: Canterbury University College Engineering Society
Value of authorised access point for higher or related body: Canterbury University College (Christchurch, N.Z.)

Value of preferred name of corporate body: School of Māori Studies, Massey University
Value of authorised access point for higher or related body: Massey University

Value of preferred name of corporate body: Otago/Southland Region of the New Zealand Library and Information Association
Value of authorised access point for higher or related body: New Zealand Library and Information Association

Value of preferred name of corporate body: Le Va
Value of authorised access point for higher or related body: Wise Group (N.Z.). Te Pou o te Whakaaro Nui

Value of preferred name of corporate body: Friends of the Dunedin Botanic Garden Inc.
Value of authorised access point for higher or related body: Dunedin Botanic Garden

Higher body includes term of incorporation

Value of preferred name of corporate body: Council of the Coopworth Sheep Society of New Zealand (Inc.)
Value of authorised access point for higher or related body: Coopworth Genetics New Zealand (Inc.)

Meetings, conferences etc.

Value of preferred name of corporate body: Annual Conference of the Architectural Science Association 2012
Value of authorised access point for higher or related body: Architectural Science Association

But
Value of preferred name of corporate body: United Nations Association of New Zealand
Value of authorized access point for higher or related body not recorded for bodies subordinate to the United Nations

Value of preferred name of corporate body: CCANZ Programme on Racism
Value of authorized access point for higher or related body ‘Conference of Churches in Aotearoa--New Zealand’ not recorded as the preferred name does not contain the entire name of the higher or related body.

Value of preferred name of corporate body: CAUTHE Conference
Value of authorized access point for higher or related body: ‘Council for Australian University Tourism and Hospitality Education.’ not recorded as the preferred name does not contain the entire name of the higher or related body.

Authority work

For additional examples and guidance in uncommon situations, see: MG: Corporate Body: Non-governmental body with name that includes the entire name of the higher or related body

Types of subordinate body

Ministry or similar major executive agency

Examples

Value of preferred name of corporate body: Ministry for Pacific Peoples
Value of authorized access point for higher or related body: New Zealand

Value of preferred name of corporate body: Department of Internal Affairs
Value of authorized access point for higher or related body: New Zealand

Heads of state, heads of government, etc.

Record the title of a sovereign, president, other head of state, governor, head of government, or chief executive who is acting in an official capacity, as a subdivision of the authorized access point representing the jurisdiction.

Corporate body > Broader affiliated body

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Category of corporate body

Determining a value for another element

Structured description

Prefer NLNZ VES: Category of corporate body
If no appropriate term is available in NLNZ VES: Category of corporate body, record a singular form in New Zealand English of a term that appears in LCSH
If no appropriate term is available in LCSH, record a singular form of a term in New Zealand English that appears in a source of information. Capitalise the first letter of the term.
If a Māori term for category of corporate body is clearly stated on a source of information and there is no appropriate term in New Zealand English, record a term from Ngā Upoko Tukutuku

Authority work

Unstructured description

Structured description

Always add type of corporate body when this information appears as a qualifier in a value of Corporate body: authorised access point for corporate body (i.e. when the type of corporate body is necessary to identify or distinguish the AAP for the corporate body). Otherwise, do not add type of corporate body as a structured description.
A term recorded does not need to match the term that appears as a qualifier in a value of Corporate body: authorised access point for corporate body.

Corporate body > Category of government

Value recorded as an addition to Corporate body: access point for corporate body

Examples

Province

Provincial District

Authority work

Unstructured description

Structured description

Always add the category of government when this information appears as a qualifier in a value of Corporate body: authorised access point for corporate body (i.e.when the category of government is necessary to identify or distinguish the AAP for the corporate body). Otherwise, do not add category of government as a structured description.
Prefer LCSH as the VES.
If no suitable term is available in LCSH, record a singular form of a term that appears in a source of information. Capitalise the first letter of the term.
Record a term from Ngā Upoko Tukutuku if the category of government is clearly stated in te reo Māori.
A term recorded does not need to match the term that appears as a qualifier in a value of Corporate body: authorised access point for corporate body.
For suburbs, record the unauthorised term ‘City section’ as a structured description. See: Decision Geographics city sections suburbs.doc. [internal NLNZ staff document]

Corporate body > Component of merger

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Corporate body member of corporate body

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Corporate body member of corporate body of

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Date of conference

Authority work

Unstructured description

Structured description

Always record a value that is a structured description using the fullest information that is readily ascertainable.
Use the EDTF schema in all cases except for centuries.

Corporate body > Date of establishment

Authority work

Unstructured description

Structured description

Always record a value that is a structured description using the fullest information that is readily ascertainable.
Use the EDTF schema in all cases except for centuries.

Corporate body > Date of termination

Authority work

Unstructured description

Structured description

Always record a value that is a structured description using the fullest information that is readily ascertainable.
Use the EDTF schema in all cases except for centuries.

Corporate body > Employee

Authority work

Unstructured description

Corporate body > Family member of corporate body

Corporate body > Field of activity of corporate body

Authority work

Unstructured description

Example

Corporate body: authorized access point for corporate body: Marlborough Research Centre of Excellence Trust
Unstructured description: Marlborough Research Centre of Excellence Trust. Annual report, 2011/2012: page 4 of cover (Marlborough Research Centre; Te Rito Hiranga o Wairau; Private bag 1007, Blenheim, New Zealand; email: enquiries@mrc.org.nz) page 10 (The current purpose of the Research Centre [is] as the umbrella research organisation serving the region's primary producers, including wine and pastoral farming and all other primary productive partners in the Marlborough economy); '08/'09: page 27 (In August 1984, the first formally constituted Board of Management of the Marlborough Research Centre gathered for its inaugural meeting)

Corporate body > Founded corporate body of corporate body

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Founding corporate body of corporate body

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Founding family of corporate body

Authority work

Unstructured description

Corporate body > Founding person of corporate body

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related person, or
there are bibliographic records associated with the related person in our database, enabling you to create a new authority record for the related person.

Corporate body > Hierarchical superior

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Identifier for corporate body

Recording methods

Use both identifier and IRI recording methods.

If in doubt as to whether an identifier or IRI is applicable to the corporate body described, do not record either.
Do not routinely delete or change existing identifiers when updating authority records (from LC-PCC Metadata Guidance: Corporate bodies)
Do not copy attribute information from the Wikidata description, unless that information is required to break a conflict, justify other information in a structured description, or convey the idea of a corporate body.
Record the “Concept URI” when recording a Wikidata URI.
Record identifiers from vocabularies that provide additional information rather than identifiers from vocabularies that duplicate information whenever possible.
Apply with the NACO 024 Best Practices Guidelines
Do not also record a URI as an unstructured description.
Only record an IRI that is also a URI.

Corporate body > Jointly held conference

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Local affiliate

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Mergee

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Number of conference

Value recorded as an addition to Corporate body: access point for corporate body

Record in the form of an English ordinal number.

See Corporate body: access point for corporate body. Additional elements. Appropriate designation.

Authority work

Unstructured description

Corporate body > Officer

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
the relationship features significantly in the content of information resources associated with the corporate body, and
there is either an existing authority record for the related person, or
there are bibliographic records associated with the related person in our database, enabling you to create a new authority record for the related person.

Corporate body > Period of activity of corporate body

Record a value of Timespan: access point for timespan indicative of the period in which the corporate body was active.

Unstructured description

Structured description

Use the EDTF schema in all cases except for centuries.

Corporate body > Person member of corporate body

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related person, or
there are bibliographic records associated with the related person in our database, enabling you to create a new authority record for the related person.

Corporate body > Place governed

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related place that is a jurisdiction, or
there are bibliographic records associated with the related jurisdiction in our database, enabling you to create a new authority record for the related jurisdiction.

Corporate body > Place of conference

When describing a single instance of a conference that is stated or inferred to be one of a series of numbered meetings of the same name, record a value of Corporate body: place of conference as an addition to the access point for the conference. See also:

Corporate body > access point for corporate body. Additional elements. Place of conference.
Place > authorized access point for place

Authority work

Unstructured description

Structured description

Always add place of conference when this information appears as a qualifier in a value of Corporate body: authorised access point for corporate body. Otherwise, do not add Place of conference as a structured description.
Prefer LCNAF or LCSH as the VES, as applicable.
Use New Zealand if you only have associated country information.

Examples

Structured description: Hamilton (N.Z.)

Structured description: Aoraki/Mount Cook (N.Z.)

Corporate body > Predecessor of corporate body

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Predecessor of split

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Preferred name of corporate body

Recording

Change in name

Do not consider a change of preferred name to have taken place if there are only minor differences between usages found in publications and there is no explicit evidence that a true name change has taken place. Instead consider the usages to be variants of one another.

A difference is minor if the preferred name (as already determined) and the name in the resource being catalogued have minor differences such as:

the representation of words (abbreviation, acronym, initialism, or symbol and the spelled-out form; two different spellings of the same word; a word in the form of a single word and in the form of a compound)
a change in a preposition, article, or conjunction
a change in punctuation
the addition, omission, or fluctuation of a frequency word in a conference name.

However, if a variant name has already been treated as a name change, do not collapse multiple authorized access points into one authorized access point, unless there is additional, explicit evidence that only variant names are involved. [LC-PCC PS]

Example

Preferred name: Australian and New Zealand Solar Energy Society

Sources:
Proceedings of the 36th Annual Conference of the Australian and New Zealand Solar Energy Society, 1998: title page (Australian and New Zealand Solar Energy Society) cover and spine (Australian & New Zealand Solar Energy Society)
Proceedings of the 37th Annual Conference of ANZSES, 1999: p. ix (ANZSES, Australian & New Zealand Solar Energy Society)

Performing groups

When the name of an individual performer appears in conjunction with the name of a performing group, unless there is other evidence generally do not consider the person's name to be part of the name of the group. [LC-PCC PS]

Example

Preferred name: Blue Mountain Boys
not Luke Simmons and his Blue Mountain Boys

Different names or forms of name for the same corporate body

Predominant form of name, formally presented

Example

Preferred name: Auckland University of Technology
not AUT University

More than one name formally presented, most frequent form of name

Example

Preferred name: Te Whatu Ora
not Health New Zealand

No names formally presented, most frequent form of name

Example

Preferred name: Manawa Karioi Society
not Manawa Karioi Ecological Restoration Project

Brief form of a name that is specific enough to differentiate two or more corporate bodies with the same or similar names

Example

Preferred name: IEEE
not Institute of Electrical and Electronics Engineers.

Brief form of a name that is not specific enough to differentiate two or more corporate bodies with the same or similar names

If:

a brief form is not specific enough to differentiate two or more corporate bodies with the same or similar names, and
more than one form appears in a source of information

Prefer a fuller form that differentiates the name over a brief form.

Example

Preferred name: Te Wānanga o Aotearoa
not TWR

Conventional name

Ancient and international bodies

Examples

Freemasons

Knights of Malta

Order of St. John

Manchester Unity Friendly Society

Conferences, congresses, meetings etc.

Includes name of associated corporate body

Example

Preferred name: New Zealand Institute of Valuers Law Seminar

More specific name

Example

Preferred name: Tikanga Rangahau Mātauranga Tuku Iho Traditional Knowledge and Research Ethics Conference
not Traditional Knowledge Conference

Local places of worship

Examples

Adina Mosque

ChristChurch Cathedral

Ambarnath Temple

Religious orders and societies

Examples

Marist Brothers

Franciscans

Sisters of Compassion

Brothers of Our Lady of Mercy

Names of corporate body in two or more languages

Examples

Māori name presented prominently, and the Māori and English names are presented as separate strings on the manifestation

Examples

Preferred name: Te Puni Kōkiri
Source: Te Puni Kokiri [large type]; Ministry of Maori Development [small font]

Preferred name: Ngā Pae o te Māramatanga
Source: Ngā Pae o te Māramatanga ... the National Institute of Research Excellence for Māori Development and Advancement, is one of New Zealand's eight officially recognised Centres of Research Excellence

Māori and English names presented in a single string

Examples

Preferred name: Oranga Tamariki Ministry for Children
Source: Oranga Tamariki-Ministry for Children

Preferred name: Te Ara Ahunga Ora Retirement Commission
Source: We are now: Te Ara Ahunga Ora Retirement Commission

Preferred name: Manaaki Whenua-Landcare Research New Zealand Ltd.
Source: Manaaki Whenua-Landcare Research New Zealand Ltd

Preferred name: Waka Kotahi NZ Transport Agency (this was previously NZ Transport Agency. The change of name in 2020 added the Te Reo name, Waka Kotahi to become Waka Kotahi NZ Transport Agency)

English name appears prominently, and the Māori and English names are presented as separate strings on the manifestation

Example
Preferred name: Department of Conservation
Source: Department of Conservation; Te Papa Atawhai

Official language where the names are not English and Māori

Example

Preferred name: Schweizerische Nationalbibliothek
not Biblioteca nazionale Svizzera
not Bibliothèque nationale Suisse
German is the language used predominantly by the body in its publications.

International bodies

A value that is in a language that is preferred by an agent who creates the metadata

Example

Preferred name: Committee on the Elimination of Discrimination Against Women
not Convenção para a Eliminação de Todas as Formas de Discriminação Contra a Mulher

Name of corporate body in a non-preferred script

Record a value that is in a script that is preferred by an agent who creates the metadata

Record a transliterated form of the preferred name of corporate body, following the ALA-LC Romanization Tables: Transliteration Schemes for Non-Roman Scripts, approved by the Library of Congress and the American Library Association. Non-Latin forms that appear on the source may be recorded as values of Corporate body: variant name of corporate body. [LC-PCC PS].

Name in transliterated form

Example

Preferred name: Zhonghua min guo zhu Niuxilan Ya dong mao yi zhong xin
Source: Chung-hua min kuo chu Niu-hsi-lan Ya tung mao i chung hsin

Authority work

Unstructured description

Proposed bodies

If an authorized access point is needed for a proposed body, use the name found in information resources as a value of Corporate body: preferred name of corporate body.
If the body is established later and the name differs from the proposed name, use the actual name in the authorized access point and treat the proposed name as a variant name. [LC-PCC PS]

Corporate body > Product of merger

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Product of split

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Related corporate body of corporate body

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
the relationship features significantly in the content of information resources associated with the corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

For further guidance and examples, see: MG: Corporate Body: Related corporate body of corporate body

Corporate body > Related family of corporate body

Authority work

Unstructured description

Corporate body > Related person of corporate body

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related person, or
there are bibliographic records associated with the related person in our database, enabling you to create a new authority record for the related person.

Corporate body > Related place of corporate body

Structured description

Prefer LCNAF or LCSH as the VES, as applicable.
Use New Zealand if you only have associated country information.

Authority work

Unstructured description

Structured description

Always record associated place if there is a place qualifier in the corporate body authorised access point (i.e. if place information is necessary to identify or distinguish the AAP for the corporate body).
Do not record place information as a structured description if this information does not appear as a qualifier in a value of Corporate body: authorized access point for corporate body.
If the place name has changed over time, record the form of the place name at the time the body was associated with the place.
Prefer LCNAF or LCSH as the VES, as applicable.
Use New Zealand if you only have associated country information.

Corporate body > Sponsored corporate body of corporate body

Recording methods

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
the relationship features significantly in the content of information resources associated with the corporate body, and
there is either an existing authority record for the related person, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related person.

Corporate body > Sponsoring corporate body of corporate body

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
the relationship features significantly in the content of information resources associated with the corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Sponsoring person of corporate body

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
the relationship features significantly in the content of information resources associated with the corporate body, and
there is either an existing authority record for the related person, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related person.

Corporate body > Successor of corporate body

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a corporate body, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Corporate body > Variant access point for corporate body

Authority work

Record variant access points based on variant names found in information resources. Prefer forms found in manifestations held in the NLNZ catalogue.
There is no limitation on the number or form of references.
Establish additional access points for a higher or related body that is part of the access point, to distinguish situations where the subordinate body's name includes the names of higher bodies from situations where the names of higher bodies appear only in association with the subordinate body's name. [LC-PCC PS]
If an authorized access point changes, record the former authorized access point as a variant access point, unless the former authorized access point was incorrect.
Follow NACO normalisation rules when deciding whether or not to create a variant access point.

Performing groups

Add a variant access point in the case of performing groups where the name of a performer appears in association with the name of the group, if this supports identification and access.

Examples

Variant access point based on preferred name of corporate body

Corporate body: authorized access point for corporate body: Biennial Exhibition of Contemporary American Painting
Corporate body: variant access point for corporate body: Exhibition of Contemporary American Painting Biennial

Variant access point based on variant names

Corporate body: authorized access point for corporate body: Little Bird (Café chain)
Corporate body: variant access point for corporate body: Little Bird Unbakery (Café chain)
Corporate body: variant access point for corporate body: Unbakery (Café chain)

Corporate body: authorized access point for corporate body: Agencies for Nutrition Action
Corporate body: variant access point for corporate body: Ngā Takawaenga Hāpai Kai Hauora
Corporate body: variant access point for corporate body: ANA

Variant access point that includes the name of a higher body

Corporate body: authorized access point for corporate body: New Zealand. Biodiversity Group
Corporate body: variant access point for corporate body: New Zealand. Department of Conservation. Biodiversity Group

Former authorized access point for corporate body recorded as variant access point

Corporate body: authorized access point for corporate body: Auckland University Students' Association
Corporate body: variant access point for corporate body: Auckland, N.Z. University. Students' Association

Performing group with name of performer recorded

Corporate body: authorized access point for corporate body: Prairie Pals (N.Z.)
Corporate body: variant access point for corporate body: Rex Franklin and his Prairie Pals

Additional elements and designations in variant access points for corporate body

Initialisms

Do not generally qualify variant access points based on initialisms and acronyms, unless there is a conflict.
If an initialism includes punctuation, record a variant access point that is based on a value without punctuation.
If an initialism lacks punctuation, record a variant access point that is based on a value that includes punctuation.

Example

Corporate body: authorized access point for corporate body: NZGHPA (Organisation)
Corporate body: variant access point for corporate body: N.Z.G.H.P.A.

Corporate body: authorized access point for corporate body: New Zealand Hang Gliding Association
Corporate body: variant access point for corporate body: NZHGA
Corporate body: variant access point for corporate body: N.Z.H.G.A.

A value that is recorded directly

Example

Corporate body: authorized access point for corporate body: Aerotransport, Aktiebolaget
Corporate body: variant access point for corporate body: Aktiebolaget Aerotransport

Corporate body > Variant name of corporate body

Authority work

Examples

Important for identification and that differs from a preferred name

Corporate body: variant name of corporate body: Soup Kitchen
Corporate body: preferred name of corporate body: Suzanne Aubert Compassion Centre
Source: Suzanne Aubert Compassion Centre; The Soup Kitchen; In 1901 the Sisters of Compassion began the soup kitchen service

Corporate body: variant name of corporate body: Coasts and Ports
Corporate body: variant name of corporate body: Coasts and Ports in a Dynamic Environment
Corporate body: variant name of corporate body: Australasian Coastal and Ocean Engineering Conference
Corporate body: variant name of corporate body: Australasian Ports and Harbours Conference.
Corporate body: preferred name of corporate body: Coasts & Ports
Source: Coasts & Ports; Coasts and Ports 2009; Coasts and Ports in a Dynamic Environment; a biennial event, amalgamating the 19th Australasian Coastal and Ocean Engineering Conference, and the 12th Australasian Ports and Harbours Conference.

Fullness

Corporate body: variant name of corporate body: Most Venerable Order of the Hospital of St. John of Jerusalem
Corporate body: preferred name of corporate body: Order of St. John
Source: Order of St John, full name is Most Venerable Order of the Hospital of St John of Jerusalem

Corporate body: variant name of corporate body: Mātauranga Taketake
Corporate body: variant name of corporate body: Traditional Knowledge Conference
Corporate body: preferred name of corporate body: Mātauranga Taketake: Traditional Knowledge Conference
Source: The Mātauranga Taketake: Traditional Knowledge Conference was convened in June 2006 to address issues, practices, models and perspectives for protecting, sustaining and nurturing traditional systems of knowledge

Language that differs from a preferred name

Corporate body: variant name of corporate body: Te Piringa Manaaki
Corporate body: preferred name of corporate body: Suzanne Aubert Compassion Centre

Different spelling

Corporate body: variant name of corporate body: Te Roopuu Whakaora Hinengaro
Corporate body: preferred name of corporate body: Te Rōpū Whakaora Hinengaro

Corporate body: variant name of corporate body: Cuties
Corporate body: preferred name of corporate body: Q-Tees

Expanded form

Corporate body: variant name of corporate body: Jeunesses musicales de France
Corporate body: preferred name of corporate body: JMF

Contracted form

Corporate body: variant name of corporate body: ARC
Corporate body: preferred name of corporate body: Agricultural Research Council

Form that adds punctuation

Corporate body: variant name of corporate body: N.Z.B.S. Referees' Assn
Corporate body: preferred name of corporate body: NZBS Referees' Assn

Form that omits punctuation

Corporate body: variant name of corporate body: NZ Amateur Aircraft Constructors Association
Corporate body: preferred name of corporate body: N.Z. Amateur Aircraft Constructors Association

Form that converts numbers expressed as words to numerals

Corporate body: variant name of corporate body: 10 Foot Faces
Corporate body: preferred name of corporate body: Ten Foot Faces

Record a value in a form that converts numerals to numbers expressed as words

Corporate body: variant name of corporate body: Three Hundred Sixty Degree Cinemas
Corporate body: preferred name of corporate body: 360° Cinemas

Family

See also [internal NLNZ staff documents]:

Authority work

General

When recording a structured description of a family element, always also record an unstructured description of the same element.

For additional guidance in unusual situations consult DCM (Z1)

Data provenance

Unstructured description

When recording a value of an element as part of a metadata description set for a family as an unstructured description, always record a source of information as a value of Work: source consulted.

If applicable, record the location within the source consulted as a value of Work: recording source.

See discussion and examples at:

Work > Source consulted
Work > Recording source

Structured description

When recording a value of an element describing a family as a structured description, record a vocabulary encoding scheme in which that value is authorized, if applicable.

Do not record a string encoding scheme that is used to construct an authorized access point.

Family > Access point for family

Condition: A family is associated with a hereditary term of honour.

Condition option: Use a value of Family: hereditary term of honour of a family to form a base access point.

Examples:

Leuchtenberg Dukes of

Arundel Earls of

Condition: A value of a name includes an initial article.

Condition option: Record a value that includes an initial article.

When determining whether or not to include an initial article, follow the guidance at: surnames with a separately written prefix that is an article and/or preposition.

Condition option: Record a value that omits an initial article.

When determining whether or not to include an initial article, follow the guidance at: surnames with a separately written prefix that is an article and/or preposition.

Additional elements and designations in access points for family

When resolving conflict, follow this priority order of additions:

Family: category of family

Family: related timespan of family

Family: related place of family

Family: prominent member of family

Additional elements: Category of family

Record a value of Family: category of family as an addition to a base access point for family.

Examples

Value of base authorized access point for family: Pond
Value of additional element category of family: Family

Additional elements: Prominent member of family

Record a value of Family: prominent member of family in the case of conflict
Record a value in the form used for the authorized access point representing the person.

Example

Value of base authorized access point for family: Pond
Value of additional element prominent member of family: Pond, Bert, 1922-

Additional elements: Related place of family

Add a value of Place: name of place associated with the family if the addition assists in the identification of the family and if it is readily ascertainable.

Examples

Value of base authorized access point for family: Donaldson
Value of additional element related place of family: Waimakariri District (N.Z.)

Value of base authorized access point for family: Mulligan
Value of additional element related place of family: Lower Hutt (N.Z.)

Family > Authorized access point for family

Recording a structured description

Option: Construct an access point by applying a string encoding scheme to the values of one or more other elements.

Check the NLNZ database.

There may be:

no access point at all, or,
one or more unauthorised access points in the NLNZ database

Change all access points in the NLNZ database to match the access point you have constructed.

Family > Category of family

Recording

Use structured description. Use unstructured description in addition to the structured description value to present the form of the value as seen in the source of information.

Structured description

Prefer LCSH as the VES.
If no suitable term is available in LCSH, record a singular form of a term that appears in a source of information. Capitalise the first letter of the term.
Record a term from Ngā Upoko Tukutuku if the category of family is clearly stated in te reo Māori.
If no suitable term is available in LCSH, record a type of family using another appropriate term (e.g., Clan, Royal house, Dynasty).
A term recorded does not need to match the term that appears as a qualifier in a value of Family: authorised access point for family.

Example

Families [using VES: lcsh]

Royal houses [using VES: lcsh]

Whānau [using VES: reo]

Family > Descendant family of family

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a family, and
there is either an existing authority record for the related family, or
there are bibliographic records associated with the related family in our database, enabling you to create a new authority record for the related family.

Family > Descendant family of family of

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a family, and
there is either an existing authority record for the related family, or
there are bibliographic records associated with the related family in our database, enabling you to create a new authority record for the related family.

Family > Descendant family of person of

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a family, and
there is either an existing authority record for the related person, or
there are bibliographic records associated with the related person in our database, enabling you to create a new authority record for the related person.

Family > Founded corporate body of family

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a family, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Family > Hereditary term of honour

Example

三島通庸 = Mishima Michitsune; of Satsuma; viscount

Family > Period of activity of family

Record a value of Timespan: access point for timespan indicative of the period in which the corporate body was active.

Unstructured description

Structured description

Use the EDTF schema in all cases except for centuries.

Family > Person member of family

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a family, and
there is either an existing authority record for the related person, or
there are bibliographic records associated with the related person in our database, enabling you to create a new authority record for the related person.

Family > Predecessor of family

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a family, and
there is either an existing authority record for the related family, or
there are bibliographic records associated with the related family in our database, enabling you to create a new authority record for the related family.

Family > Preferred name of family

Name of family in a non-preferred script

Prefer the Latin script. When transliterating, follow the ALA-LC Romanization Tables: Transliteration Schemes for Non-Roman Scripts.

Examples

Value of base authorised access point for family: Tāmhanakara
Source for transliterated name: Śāṇḍilya gotrotpanna Tāmhanakara kulavr̥ttānta, 2011: t.p. (Tāmhanakara; family)

Family > Prominent member of family

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a family, and
the name of a prominent member of the family is readily ascertainable and is needed to distinguish this family from another, and
there is either an existing authority record for the related person, or
there are bibliographic records associated with the related person in our database, enabling you to create a new authority record for the related person
Record a value in the form used for the authorized access point representing the person.

Family > Related corporate body of family

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a family, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Family > Related entity of family

Unstructured description

Structured description

Prefer LCSH as VES
If there no term in LCSH, use the form of name in the Iwi Hapū Names List, qualified by (New Zealand people)
If not listed, use the form of name in the resource being catalogued, qualified by (New Zealand people)

Family > Related family of family

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a family, and
there is either an existing authority record for the related family, or
there are bibliographic records associated with the related family in our database, enabling you to create a new authority record for the related family.

Family > Related person of family

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a family, and
there is either an existing authority record for the related person, or
there are bibliographic records associated with the related person in our database, enabling you to create a new authority record for the related person.

Family > Related place of family

Unstructured description

Structured description

Always record associated place if there is a place qualifier in the family authorised access point.
Do not record place information as a structured description if this information does not appear as a qualifier in a value of Family: authorized access point for family.
If the place name has changed over time, record the form of the place name at the time the family was associated with the place.
Prefer LCNAF or LCSH as the VES, as applicable.
Use New Zealand if you only have associated country information.

Family > Related timespan of family

Unstructured description

Structured description

Always record a value that is a structured description using the fullest information that is readily ascertainable.
Use the EDTF schema in all cases except for centuries.

Family > Sponsored corporate body of family

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a family, and
there is either an existing authority record for the related corporate body, or
there are bibliographic records associated with the related corporate body in our database, enabling you to create a new authority record for the related corporate body.

Family > Successor of family

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a family, and
there is either an existing authority record for the related family, or
there are bibliographic records associated with the related family in our database, enabling you to create a new authority record for the related family.

Family > Variant name of family

Unstructured description

Examples

Preferred name: Allison
Variant name: Alison
Source: Allison family of York, South Carolina; also known as the Alison family

Different language form of preferred name

Leĭë
Lejė
Loĭe
Lully
French form recorded as preferred name: Lœillet

Different transliterated form of preferred name

Romanof
Romanoff
Different transliteration recorded as preferred name: Romanov

Different spelling of preferred name

Amie
Different spelling recorded as preferred name: Amey

Family > Variant access point for family

Hereditary terms of honour

Record the proper name in the title as the first element, followed by a comma and the term of rank in the plural.

[LC-PCC PS]

Place

See also [internal NLNZ staff documents]:

Authority work

General

When recording a structured description of a place element, always also record an unstructured description of the same element.

The FAQ for geographic name authority records can be accessed on the NACO website page.

For guidance on ambiguous entities and military installations, see MG: Place: Authorized access point for place: Ambiguous entities

For additional guidance consult the Subject Headings Manual; Descriptive Cataloging Manual (Z1)

Data provenance

Unstructured description

When recording a value of an element as part of a metadata description set for a place as an unstructured description, always record a source of information as a value of Work: source consulted.

If applicable, record the location within the source consulted as a value of Work: recording source.

See discussion and examples at:

Work > Source consulted
Work > Recording source

Structured description

When recording a value of an element describing a place as a structured description, record a vocabulary encoding scheme in which that value is authorized, if applicable.

Do not record a string encoding scheme that is used to construct an authorized access point.

Changing existing authority records

Change the qualifier for the larger place in an existing authority record only:

to resolve a conflict with a new authority record being established, or,
if the name of the larger place has changed

How many authorized access points and descriptions?

Places resuming an earlier name

When a place resumes its earlier name, use the same authorized access point for both the earlier and resumed name.

Example

Hanmer Springs (N.Z.)
This place resumed its earlier name; town's name changed from Hanmer Springs to Hanmer, then resumed name Hanmer Springs in 1960.

Places with the same name

Conflict in place names is not restricted to those already represented in the file against which the searching and cataloguing is being done. Even if there is no existing conflict in that file, search gazetteers, etc., to determine if two or more places within the same jurisdiction have the same name or if two or more places with the same name would bear the same qualifier for the larger place. [LC-PCC PS]

When a succession of jurisdictions would be created under the same name, use one unqualified authorized access point.

However, when the geographic name added to a name of a jurisdiction to reflect its current status is not appropriate for the earlier entity, use two authorized access points and make additions to each. [LC-PCC PS]

For further information on resolving conflicts, see also: MG: Place: Authorized access point for place: Places with the same name

Place > Access point for place

Base access points for place

Option: Use an abbreviated form of a name of a place.

Example

Value of base authorized access point for place: Mount Eden
Value of base variant access point for place: Mt Eden

Condition: value of Place: name of place includes a first part that is a value of Corporate Body: category of corporate body for a government.

Condition option: Use a value of Place: name of place that omits a term indicating a category of government to form a base access point.

Example

Value of base authorized access point for place: Manawatu-Wanganui
Source: Wanganui-Manawatu Region

Condition option: Use a value of Place: name of place that includes a term indicating a category of government to form a base access point.

Example

Value of base authorized access point for place: Manawatu-Wanganui
Value of base variant access point for place: Manawatu-Wanganui Region

Format of base access points for place

Condition: A value of a name includes separate words, phrases, or other components.

Condition option: Record a value that rotates one or more words…

Example

Value of base authorized access point for place: Rotoiti, Lake
Value of base variant access point for place: Lake Rotoiti

Condition: A value of a name includes an initial article.

Condition option: Record a value that includes an initial article.

Retain initial articles for non-English place names in English-speaking countries (e.g. a place name that begins with an article that is the first part of the name of a person or place).

Examples

Los Angeles

Ngā Manu Nature Reserve

Te Ahumairangi Hill

Te Atatu

Condition option: Record a value that omits an initial article.

Omit initial articles for:

- place names in Arabic and other languages employing the Arabic initial article

- Hebrew and Yiddish initial articles [LC-PCC PS]

Examples

Hutt
not The Hutt

Additional elements and designations in access points for place

Condition: A place is located in a larger place or belongs to a larger jurisdiction.

Condition option: Include a value of Place: access point for place for a larger place or jurisdiction.

Places within cities

For a name of place within a city, etc., record as part of an access point for place:

the name of the city, etc., and;
the larger place within which the city, etc., is located

Example

Value of base authorized access point for place: Thorndon
Value of additional element access point for a larger place: Wellington (N.Z.)

Smaller places associated with larger places

When recording a smaller place that is associated with a larger place, abbreviate the name of the larger place according to the guidance at NLNZ language guidance for RDA. Abbreviations. Places.
If the name of a larger place is not sufficient to uniquely identify the place, record a value of an intermediary place within a larger place or jurisdiction.
For places not in the U.S, Canada, Great Britain, or Australia, record a value of the country name as the larger place.
For places in the U.S., Canada, Great Britain, or Australia, use the name of the state, province, territory, or constituent country for the larger place.
For Malaysia, include both the first-level administration name and the country.
For special situations involving the places Berlin, London, Taiwan, U.S. towns and townships, follow MG: Place: Access point for place: Treatment for certain places (loc.gov)

Example

Value of base authorized access point for place: Wellington
Value of additional element access point for a larger place: New Zealand

Value of base authorized access point for place: Kāwhia
Value of additional element access point for a larger place: New Zealand

Condition option: Include a value of Place: name of place for an intermediary place within a larger place or jurisdiction.

When recording a qualifier that represents a value of an intermediate place that is located in a larger place, base the qualifier on a value of Place: authorized access point for place in the LC/NACO name authority file.

Precede the name of the larger place by a comma, and abbreviate the name of the larger place according to the guidance at NLNZ language guidance for RDA. Abbreviations. Places.

Example

Value of base authorized access point for place: Manaia
Value of additional element access point for an intermediate place: Thames-Coromandel District, N.Z.

Value of base authorized access point for place: Manaia
Value of additional element access point for an intermediate place: South Taranaki District, N.Z.

Place > Authorized access point for place

Recording a structured description

Option: Construct an access point by applying a string encoding scheme to the values of one or more other elements.

Check the NLNZ database.

There may be:

no access point at all, or,
one or more unauthorised access points in the NLNZ database

Change all access points in the NLNZ database to match the access point you have constructed.

See 1840 Access points for agents – General guidance [internal NLNZ staff document]

Additional elements and designations in authorized access point for place

Authority work

When the name of a smaller place remains the same, but the name of the larger place changes, use the current name of the larger place in the qualifier for the smaller place. See MG: Place: Authorized access point for place: Change of name
When creating authorized access points for suburbs that once were outside a city and Suburbs/city sections, see Geographic records for suburbs that once had an independent existence.
For places with the same name, see: MG: Place: Authorized access point for place: Places with the same name

Examples

Value of base authorized access point for place: Auckland (N.Z. : Region)

Base authorized access point for place: Tawa (Wellington, N.Z.)

Base authorized access point for place: Mount Maunganui (Tauranga, N.Z.)

Place > Category of place

Recording

Use structured description. Use unstructured description in addition to the structured description value to present the form of the value as seen in the source of information.

Recording a structured description

Prefer LCSH as the VES.
Record a term from Ngā Upoko Tukutuku if the category of place is clearly stated in te reo Māori.
If no suitable term is available in LCSH, record a singular form of a term that appears in a source of information.
A term recorded does not need to match the term that appears as a qualifier in a value of Place: authorised access point for place.
Note that the meaning of the LCSH term ‘Suburbs’ is different from the New Zealand meaning of the term. In a New Zealand context, use instead the unauthorised term ‘City section’ with no source code.

Place > Identifier for place

Recording

Use both identifier and IRI recording methods.

Recording an Identifier

Always add an IRI for a place if the information is readily available.
Apply with the NACO 024 Best Practices Guidelines
If you are in doubt as to whether an IRI is applicable to the place described, do not record it.
Only select IRIs from the vocabularies: Wikidata, New Zealand Geographic Board service.
When recording an identifier for a place, generally do not copy attribute information from the Wikidata or New Zealand Geographic Board description into the authority record, unless that information is required to justify another element, break a conflict or convey the idea of a corporate body.

Place > Preferred name of place

Recording an unstructured description

Condition: Two or more names of place appear in sources of information.

Example

Name from the New Zealand Gazetteer
Preferred name: Darfield
Form in the New Zealand Gazetteer: Darfield.

Places not appearing in the New Zealand Gazetteer

For places not appearing in the New Zealand Gazetteer, see the following guidance:

Abbreviated names: MG: Place: Preferred name of place: Abbreviations
Different forms from GEOnet: MG: Place: Preferred name of place: Different forms from GEOnet
Names in a non-preferred script: MG: Place: Preferred name of place: Names found in non-preferred script
Names that include a category of corporate body: MG: Place: Preferred name of place: Names found in non-preferred script
Sources of information: MG: Place: Preferred name of place: Sources of information (loc.gov)
Tribal entities in the United States: MG: Place: Preferred name of place: Tribal entities in the United States (loc.gov)

Condition: A name of place is in two or more languages.

Māori and English forms of name
Preferred name: Milford Sound/Piopiotahi
Form in the New Zealand Gazetteer: Milford Sound/Piopiotahi

Maori and English forms of name, no form in the New Zealand Gazetteer
Preferred name: Aoraki/Mount Cook Village
Form on the resource: Aoraki/Mount Cook Village

Authority work

Unstructured description

Examples

Preferred name: Ōkaihau
Source: New Zealand gazetteer, via WWW, viewed on September 4, 2019: search for place names (Ōkaihau; this is an official name; locality; 35.321S 173.770E)

Preferred name: Dunedin
Source: Wikipedia, October 14, 2010 (Dunedin (Māori: Ōtepoti); second-largest city in the South Island of New Zealand; principal city of the Otago Region)

No term in the New Zealand Gazetteer
Preferred name: Aoraki/Mount Cook Village
Source: Aoraki/Mount Cook Village long-term community plan, 2009: page 2 (Aoraki/Mount Cook Village is located in the mountains)

Omit the term indicating category of corporate body
Form in the New Zealand Gazetteer: Southland Region
Preferred name: Southland

Place > Related place of place

Authority work

Unstructured description

Structured description

Only add a relationship as a structured description if all the following apply:

you are creating or updating an authority record for a place, and
there is either an existing authority record for the related place, or
there are bibliographic records associated with the related place in our database, enabling you to create a new authority record for the related place.

Place > Related timespan of place

Recording

Use structured description. Use unstructured description in addition to the structured description value to present the form of the value as seen in the source of information.

Authority work

Unstructured description

Structured description

Use the Extended Date Time Format (edtf) in all cases except for centuries

(from MG: Place: Related timespan of place (loc.gov))

Place > Variant access point for place

Authority work

Structured description

When adding the name of a larger place as a qualifier to a base access point for place to create an authorized access point for place, also consider adding a variant access point that includes the earlier name of the larger place if the qualifier is appropriate for the smaller place.

Examples

Name of larger place has changed, base access point is based on preferred name of place

Value of authorized access point for place: Minsk (Belarus)
Value of variant access point for place: Minsk (Byelorussian S.S.R.)
Byelorussian S.S.R. became Belarus

Name of place has changed, base access point is based on variant name of place

Value of authorized access point for place: Avon River/Ōtakaro (N.Z.)
Value of variant access point for place: Avon River (N.Z.)

Important for identification and that differs from an authorised access point

Value of authorized access point for place: Mount Albert (Auckland, N.Z.)
Value of variant access point for place: Mt Albert (Auckland, N.Z.)

Value of authorized access point for place: Southland (N.Z.)
Value of variant access point for place: Southland Region (N.Z.)

Value of authorized access point for place Avon River/Ōtakaro (N.Z.)
Value of variant access point for place: Ōtakaro (N.Z. : River)

Different language form

Value of authorized access point for place: Hanmer Springs (N.Z.)
Value of variant access point for place: Te Whakatakanga o te Ngārahu o te ahi a Tamatea (N.Z.)

Rotated form

Value of authorized access point for place: Hanmer Springs (N.Z.)
Value of variant access point for place: Te Whakatakanga o te Ngārahu o te ahi a Tamatea (N.Z.)
Value of variant access point for place: Whakatakanga o te Ngārahu o te ahi a Tamatea, Te (N.Z.)

Place within a city as a subheading of the name of the city

Value of authorized access point for place: Thorndon (Wellington, N.Z.)
Value of variant access point for place: Wellington (N.Z.). Thorndon

Place > Variant name of place

Authority work

Examples

Fullness of form

Preferred name: Manawatū-Whanganui
Variant name: Manawatū-Whanganui Region
Source: New Zealand gazetteer of place names, via WWW, viewed on August 24, 2021: search for place names (Manawatū-Whanganui Region; an official name; the region that is administered by the Manawatū-Whanganui Regional Council (trading as Horizons Regional Council); location 39.768S 175.522E; other name for this feature: Manawatu-Wanganui Region)

Language that differs from a preferred name

Preferred name: Wellington
Variant name: Pōneke
Source: Wikipedia WWW site, viewed on February 2017: Te Whanganui-a-Tara page (Te Whanganui a Tara is the Māori name for Wellington Harbour; also sometimes used to refer to the city of Wellington, the capital city of New Zealand, which lies on the shores of the harbour; another Māori name for Wellington is Pōneke)

Contracted form of a preferred name

Preferred name: Mount Albert
Variant name: Mt Albert
Source: Auckland City WWW site, Aug. 31, 2006 Bikes and cycleways (Mt Albert)

Timespan

Timespan > Access point for Timespan

Recording a structured description

A single value of Timespan: access point for timespan may be recorded as:

a specific date, or
a span of dates, or
a span of years of activity, or
an approximate year of activity,
an approximate span of years of activity, or
a century of activity, or
a span of centuries of activity

Note that a value recorded must represent a finite period of time. This means that a value Timespan: access point for timespan must always have both a beginning and an ending.

Format of base access points for timespan

Option: Record a name in direct order with no amendments

Gregorian calendar dates

Record a value:

that is a year in Arabic numerals.
that is a year and month by recording the year in Arabic numerals followed by the month in English.
that is a year and month and day by recording the year in Arabic numerals followed by the month in English and the day in Arabic numerals.
that is a probable year in Arabic numerals followed by a question mark.
that is uncertain but known to be either one of two years in the form [year] or [year].
that is an approximate year in the form approximately [year]

Examples

Source: Nineteen thirty-five
Value: 1935

Source: December 1^st, 1960
Value: 1960 December 1

Source: about 1570
Value: approximately 1570

Authority work

Use the Extended Date Time Format (EDTF) schema in all cases except for centuries.

Single year

Access point for Timespan: 1989

Preferred name: Arthur Prior Memorial Conference (1989 : Christchurch, N.Z.)

Source: Logic and reality, 1996: p. vii (Arthur Prior Memorial Conference held in 1989, Christchurch, New Zealand)

Access point for Timespan 2018

Preferred title: Annotated bibliographies series

Source: Human interactions with turtles & tortoises, 2020: title page (Annotated bibliographies series)

Year and month

Access point for Timespan 1957-07

Preferred name: Viking (Sound recording label)

Source: Viking Sevenseas New Zealand in book and music WWW site, viewed on December 20, 2018: about us page (The History of Viking Sevenseas: In July 1957 Murdoch started a recording company, Viking Record Company Ltd)

Year, month and day

Access point for Timespan 2017-12-01

Preferred name: New Zealand Architectural History Symposium (14th : 2017 : Victoria University of Wellington)

Source: "Nothing to be ashamed of in a good nail", 2017: title page (New Zealand architecture in the 1910s; a one day symposium; Centre for Building Performance Research, Faculty of Architecture and Design, Victoria University) title page verso (1st December 2017) page 4 (14th New Zealand Architectural History Symposium)

Probable year

Access point for Timespan 1990?

Preferred name: 1990 Forum (Japan)

Source: Heisei keizai 28 no torendo o yomu, 1989: t.p. (1990 Forum) colophon (loc.: Tokyo)

One of two years

Access point for Timespan [1816,1817]

Preferred name: Hall, William H. ǂq (William Howard), ǂd 1816 or 1817-

Source: My West Coast ancestors ... c2008 v. 1, p. 11 (William Howard Hall; b. 1816 or 1817)

Decade known

Access point for Timespan 198X

Preferred name: 25c (Musical group)

Source: AudioCulture WWW site, viewed on February 3, 2022: 25 Cents profile page (All female Christchurch band 25 Cents were part of a vibrant, early 1980s Gladstone Tavern scene; Members: Susan Heney - bass, Melanie Harrison - guitar, backing vocals, Mary Heney - drums, lead vocals, Maria Coates - violin, Sandra Smith - guitar)

Century

Access point for Timespan 19

Source: New Zealand History WWW site, viewed on June 1, 2022: First inter-city brass band contest page (Woolston Brass Band; In the 20th century Woolston became the centre of New Zealand's rubber products industry. For several decades the band was named after its major sponsor, rubber manufacturing firm Skellerup Industries Ltd)

Definitions

Conflict: where two or more access points use the same string for the same entity but represent different instances of the entity. These can be authorised or variant access points.

Equivalent items: no one item is predominant; each item can be used independently but they are packaged as a single resource.

Facsimile: National Library of New Zealand interprets the RDA Glossary definition to mean there can be no difference in manifestation elements between the original and the copy (e.g. dimensions, pagination, font choice, layout, etc.)

Items of little bibliographic significance: examples of this include stickers, bookmarks, fridge magnets, socks, etc.

Predominant part: the most important or greatest in amount or part that you can’t do without.

Significantly different (in relation to Manifestation: variant title of manifestation): a difference in the first 5 words of the title. For serial works, also a change in the corporate body.

Substantial: a considerable amount, quantity, size, or of significant importance.

Substantial (in relation to Manifestation: extent of manifestation): An unnumbered sequence constitutes a substantial part of the resource if it comprises approximately 20% or more of the total resource.

Subtitle (in relation to Manifestation: note on manifestation): NLNZ will use the term 'subtitle' to refer to statements linked to a title which are not considered to be values for Manifestation: title proper nor Manifestation: variant title.

Glossary

1840: the name for the National Library of New Zealand's intranet; content is not available publicly

Alma: Ex Libris Alma, the library management system used by National Library of New Zealand

Bagnall: New Zealand national bibliography to the year 1960, principally compiled by A.G. Bagnall

Cohesion: internal document management system at the National Library of New Zealand; documents within Cohesion are not available publicly

DCRMR: Descriptive Cataloging of Rare Materials; manual for cataloguing rare materials

MLA BP: Music Library Association Best Practices

NACO: Name Authority Cooperative Program of the PCC; National Library of New Zealand contributes New Zealand names to the Library of Congress Name Authorities as a NACO participant, following PCC policies for this work

NDHA: National Digital Heritage Archive, the National Library of New Zealand's digital repository

NLNZ: National Library of New Zealand Te Puna Mātauranga o Aotearoa

NZNB: New Zealand National Bibliography, Publications New Zealand

Tiaki: the internal metadata management system used by staff of the Alexander Turnbull Library within the National Library of New Zealand

Material Types – preferred terms

Aggregate manifestations
All other resources
Cartographic resources
Diachronic text-based resources
Diachronic works
Digital music sound recordings
Digital resources
Digital resources on physical carriers
Digitised resources
Early printed resources
Format shifted resources
Integrating works
Juvenile resources
Microforms
Moving images
Multiple unit manifestations
Music sound recordings
Non-aggregate manifestations
Non-music sound recordings
Physical resources
Scores
Serial moving images
Serial works
Series authority records
Single unit manifestations
Sound recordings
Special printed resources
Standards
Static resources
Static text-based resources
Static works in series
Text-based resources
Three-dimensional forms
Websites

General guidance

RDA Guidance

Data provenance

Recording a note on metadata

Examples

Machine-generated contents note:…

ISBN prepublication record.

Title transliterated by cataloguer.

Title from RSS feed.

Description based on print version.

Record automatically derived from RSS feed.

Recording a scope of validity of metadata

Recording a source of metadata that is a manifestation that is being described

[NLNZ PS to be changed for the June release]

Condition: The source of a metadata work is a manifestation that is being described.

Condition option: Record the source of information as a Work: recording source.

Apply.

Aggregate manifestations where there is more than one title page. Do not apply. Instead, use Work: note on metadata work.

Use the following options to select a source of information for the value of an element.

Condition: The source of a metadata work is a manifestation that is being described. A manifestation consists of one or more pages, leaves, sheets, or cards.

Condition option: Prefer the following recording sources, in this order…

Scores

If a resource has a page that consists of a list of titles, one of which is the title of the resource being described (e.g., a set of songs issued with each song printed as a separate volume, each of which lists all the songs in the set), use cataloger's judgment in deciding whether that page or another source (e.g., a caption) provides the best source for the description of the resource. [MLA BP]

For resources issued in multiple units, apply the following guidelines:

If the manifestation that is being described consists of a score (or scores) issued with one or more parts, prefer the score (along with a cover or wrapper if present) as the source of information for manifestation data. Use cataloger's judgment in determining whether or not the resource has a cover. Generally consider a cover to be made of substantially different material (e.g., heavier or different colored paper) than the paper on which the music is printed.

If the manifestation consists of a set of musical parts with no score, and the manifestation lacks a cover or container, use cataloger's judgment in selecting a source of information, giving preference to parts that would generally appear first in score order (e.g., violin I in a string quartet, flute in a wind quintet). [MLA BP]

Condition: The source of a metadata work is a manifestation that is being described. A manifestation embodies moving images.

Moving images

Apply the following guidance to the two options under condition: The source of a metadata work is a manifestation that is being described. A manifestation embodies moving images: Option 6 and Option 7

Record in the statement of responsibility persons and bodies who have created or contributed to the intellectual or artistic content of the work in the statement of responsibility – e.g. filmmakers, directors, producers, screenwriters, and production companies.

For tangible moving image resources, record statements of responsibility (credits) from the disc label and/or the container. If the resource lacks sufficient information on the label or container, use the title frame or screen as the preferred source of information.

In the case of imported records where the resource has been catalogued using the title screen as the preferred source of information, accept the information appearing in the record as correct. Do not load the disc unless there is insufficient information in the record.

[NLNZ PS to be changed for the June release]

Condition: The source of a metadata work is a manifestation that is being described. A manifestation does not consist of one or more pages, leaves, sheets, or cards. A manifestation does not embody moving images.

Condition option: Prefer the following recording sources, in this order…

Sound recordings: Do not apply. Instead consider the following, then follow the appropriate table of preference below.

If there is more than one possible value when selecting a value of:

- Manifestation: title of series

- Manifestation: title proper

- Work: preferred title of work

- Expression: preferred title of expression

first consider the following:

Aggregate manifestations: prefer the source with a collective title. If there is no collective title prefer the source where the titles of the aggregated expressions are presented on the same source.

Aggregated works embodied in an aggregate manifestation: prefer a source on the manifestation being described where the title is formally presented. If there is no formally presented title, use any source available on the manifestation being described.

Aggregated expressions embodied in an aggregate manifestation: prefer a source on the manifestation being described where the title is formally presented. If there is no formally presented title, use any source available on the manifestation being described.

Then, for physical sound recordings, follow this table of preference:

1) A textual source on the manifestation or a label permanently affixed to the manifestation

2) A container of the manifestation

3) Another source on any part of the manifestation itself, giving preference to sources in which the information is formally presented

Then, for online sound recordings, follow this table of preference:

1) Album cover

2) Another source on any part of the manifestation itself, giving preference to sources in which the information is formally presented

For values of subelements of:

- Manifestation: distribution statement

- Manifestation: manufacture statement

- Manifestation: production statement

- Manifestation: publication statement

select the preferred value by following this table of preference:

1) Use the same source as selected for the value of Manifestation: title proper for the manifestation being described

2) Use any other source available on the manifestation being described

Recording a timespan for validity of metadata

Fictitious and non-human appellations

The options on the Fictitious and non-human appellations guidance page primarily apply to access points in bibliographic descriptions, rather than to authority work, as authority work on non-RDA entities sits outside of RDA.

Fictitious entities that represent real human agents who can be identified

Entities that are entirely fictitious are beyond the scope of RDA. This is consistent with the LRM definition of persons as ‘real persons who live or are assumed to have lived’. All agents must be human or collectives of humans.

If a fictitious name that is represented as creating or contributing to a work, consider this to be a pseudonym for a real human agent.

Record this appellation as a name, access point, or identifier for an agent.

Note that NLNZ still needs to determine how we will record relationship labels.

Fictitious entities that represent real human agents who cannot be identified

If the agent behind the fictitious entity can’t be identified, record an appellation for the agent as an unstructured description, rather than as an access point.

This is a very unusual situation. Normally an agent will be identifiable, even if we only have a name and the fact that they created a specific resource – that still provides identification. If the agent absolutely cannot be identified, for example, because we are not sure whether one or multiple agents are involved, it is more useful to record a note than a potentially incorrect access point.

Real non-human entities appearing in statements of responsibility

Follow the official RDA and treat a real non-human entity named in a statement of responsibility statement as an entity that is external to RDA.

Note that the PCC practice for real non-human entities that are represented as creators is quite different from the official RDA and NLNZ practice. These are still considered to have a creator role. Authority records and access points are created according to the PCC Metadata Guidance documentation and related to the resource by recording unconstrained relationship element labels. Bibliographic records following PCC practice may not be coded as RDA records.

This choice enables NLNZ to follow the official RDA when creating bibliographic records. We can consider that we are recording access points and other appellations for real non-human entities that are non-RDA entities. While this deviates from PCC practice, we are only required to follow PCC practice for authority work.

Fictitious places or timespans

Record fictitious places or timespans as unstructured descriptions only.

Example

A collection of business cards, stickers, postcards, greeting cards, articles, and political humour; many items related to the imaginary state of Occussi-Ambeno.

Fictitious or nonhuman entities as subjects of works

Record a non-RDA name or access point for a fictitious character or real non-human entity as a value of Work: subject.

Resource description

Describing a work. Describing a single work

Music sound recordings; Scores

Treat works composed as a group as a single work.

Examples

Three rags

Five songs of love and the land

Describing a manifestation. Describing a manifestation that embodies two or more expressions

[NLNZ PS to be changed for the June release]

Condition option: Record information about one or more of the expressions that are embodied using Manifestation: note on manifestation

Apply.

Apply for Collection aggregates embodying more than five aggregated expressions, where useful.

Apply for Collection aggregates embodying five or fewer aggregated expressions, where useful.

Apply for Augmentation aggregates to record information about the supplementary expressions embodied.

Apply for Parallel aggregates to always record the languages of all the aggregated expressions, and where useful.

Apply for Serial works, where useful.

Describing a manifestation. Describing a manifestation of a diachronic work

Condition: There is a variation in the value of this element that is common to two or more units or iterations of a manifestation that embodies a diachronic work.

Condition option: Record a new value of this element using a separate instance of the element.

Carrier type

Consult a senior cataloguer to determine whether a note on manifestation or a new instance of carrier type is the best option for changes in carrier type not resulting in a new work

Colour content

Optionally add this element if not already present. Consider the entire run of issues, actual and potential, when making this decision

Date of publication

Date of publication is a single timespan so when a previously unknown start or end date of publication of a serial work is found or determined, update the existing date of publication or add a date of publication if not previously recorded

Dimensions

Do not record additional instances of dimensions to record variations in dimensions. Instead record just the range of heights unless the greatest height is less than the greatest width in which case record as greatest height x greatest width or smaller

Encoding format

Record additional encoding formats where cataloguers have been notified by Legal Deposit or Acquisitions staff or if you notice a change in encoding format when cataloguing. The list of encoding formats used does not have to be comprehensive. For example MS Word does not need to be recorded as Encoding format if only occasional issues are published in that format.

File type

When spreadsheets are added to a text publication that is chiefly statistical record an additional Manifestation: file type of data file. For all other changes in file type consult a senior cataloguer

Illustrative content

Optionally add this element if not previously present. Consider the entire run of issues, actual and potential, when making this decision

Media type

Consult a senior cataloguer to determine whether a note on manifestation or a new instance of media type is the best option

Name of publisher

When a serial work has multiple successive publishers (putting aside the situation where a serial work has multiple concurrent publishers), NLNZ will record separate instances of manifestation: name of publisher for the earliest and latest publishers. NLNZ will also record separate instances of manifestation: name of publisher for intervening publishers where they are not too numerous. NLNZ will also record date ranges associated with publishers

Numbering of sequence

When numbering begins each year with 1, do not treat that as a new sequence unless the numbering did not previously begin with 1 or the numbering no longer begins each year with 1 (see the notes at prerecording).

Add a new sequence of numbering to the existing numbering of sequence if it can be done concisely.

Other title information

NLNZ will not record additional instances of other title information. Instances of additional title information that differ significantly from the other title information associated with the title of manifestation chosen as the title proper for the serial work may in some situations be recorded as a value of variant title of manifestation. Consult a senior cataloguer in the event of a change of other title information creating a misleading impression of the contents of a serial work

Place of publication

Only record an additional instance of place of publication when concurrently recording an additional name of publisher

Restriction on access to manifestation

Restrictions on access to manifestation are not recorded as an element in a metadata description set for online resources. Restrictions on access are recorded with individual items in NDHA

Consult a senior cataloguer when recording restriction on access to manifestation for physical resources

Restriction on use of manifestation

Record additional instances of manifestation: restriction on use of manifestation when there is a change of Creative Commons license or Copyleft statement. Indicate the date range to which the different instances apply

Statement of responsibility relating to title proper

Do not add or change an existing statement of responsibility relating to title proper. Consult a senior cataloguer in the event of a change statement of responsibility relating to title proper creating a misleading impression of the contents or related agents of a serial work

Uniform Resource Locator

Do not routinely add a new instance of manifestation: Uniform Resource Locator if the existing Uniform Resource Locator is still valid. If a new Uniform Resource Locator replaces a now no longer valid Uniform Resource Locator retain the no longer valid Uniform Resource Locator but record that it is now not valid

Transcription guidelines

Guidelines on basic transcription

Use basic transcription only for the following materials/projects:

Machine-generated contents (including track listings)
Podcast records

Guidelines on normalized transcription > Diacritical marks

Do not add macrons to Māori language terms that include double vowels, even if these were issued in 1900 or later.

Examples

Resource issued before 1900

Transcription: Ko te pukapuka tuatahi o te reo Maori.
Source: Ko te pukapuka tuatahi o te reo Maori.

Resource issued in 1900 or later

Transcription: Ngā Kākahu a Airini / ko ngā kōrero nā Ngā Manu o Te Māhia ; ko ngā pikitia nā Deirdre Gardiner.
Source: Nga Kakahu a Airini / ko nga korero na Nga Manu o Te Mahia ; ko nga pikitia na Deirdre Gardiner.

Double vowels

Transcription: Te Whakatikatika a muri ake nei i ngaa roopuu hauora me ngaa whakahaere hauora o te rohe o Akarana : he pepa hei koorerorero.
Source: Te Whakatikatika a muri ake nei i ngaa roopuu hauora me ngaa whakahaere hauora o te rohe o Akarana : he pepa hei koorerorero.

Transcription: Register / The New Zealand Association of Psychotherapists (Inc.) = Te Roopuu Whakaora Hinengaro.
Source: Register / The New Zealand Association of Psychotherapists (Inc.) = Te Roopuu Whakaora Hinengaro.