LC-PCC policy statements for creator corporate body of work

LC/PCC practice: Applicability: In judging whether a corporate body should be considered the creator corporate body of work, check the following criteria:

1. Is the corporate body responsible for originating, issuing, or causing the work to be issued (the concept referred to in AACR2 as "emanation")? Consider the corporate body responsible if one of the following conditions applies:
   1. The corporate body has issued (published) the work. Normally this means that the name of the corporate body appears in a position indicative of publication (e.g., for books, the imprint position) in the source of information or appears elsewhere as a formal publication statement.
   2. Corporate body A has caused the work to be issued (published). Generally, the name of a different body, corporate body B, appears on the source of information or elsewhere as a formal publisher statement. Body A has arranged for body B, named as publisher, to issue the work because body A has no facilities for publishing. The arrangement between the two bodies is in some cases explicitly stated, e.g., "Published for the Historical Association by Routledge & Paul." In other cases it must be inferred from evidence in the publication. For example, the name of body A at head of title (the name of a commercial publisher appears in publisher position) commonly indicates that body A has caused the item to be issued (published), or, if the work appears in a series for which body A has editorial responsibility but is published by a commercial publisher, body A has caused the work to be issued (published).
   3. The corporate body, although the originator of the work, does not meet the test of issuing (publishing) in either category a) or b) above. In this case, body B, which has no responsibility for the content, issues (publishes) a work whose content originates with body A. For example, a work is prepared by corporate body A that functions as a consulting body, commissioned by body B for that purpose; the completed work is published by body B. In this case the content of the work originates with body A although it has no responsibility for publication of the work. A similar situation occurs when a commercial publisher arranges to publish the card catalog of a library in book form. The library has no real responsibility for publication; it has only given permission to the commercial publisher to undertake publication. However, since the content of the catalog has been prepared by the library’s cataloging staff, the content of the publication originates with the library.
   4. If there is doubt that the corporate body is responsible for originating, issuing, or causing to be work to be issued, assume that the corporate body is responsible for the purposes of this determination and move on to the second determination.
2. Does the work fall into one or more of the categories listed in Work: creator corporate body of work? In answering this question, the following points should be kept in mind:
   1. Judge that a work falls into a particular category if that category accounts for the predominant content, or the purpose, of the work. Although there may be some material that does not fall into one of the categories, that material may be ignored for the purpose of making the determination. For example, a work may contain factual data to support a statement of official position, when the official position is the chief purpose of the work.
   2. Do not consider the corporate body to be the creator corporate body of work if there is any doubt that a work falls into any of the categories. The corporate body may be eligible for use as an access point under another instruction in Work: related corporate body of work, Expression: related corporate body of expression, Manifestation: related corporate body of manifestation.
3. When neither of the two determining criteria above is met, and one or more persons or families are also mentioned in the resource, determine if a person or family named may be considered the creator of the work. Any person, family, or corporate body not considered the creator may be eligible for use as an access point under another instruction in Work: related agent of work, Expression: related agent of expression, Manifestation: related agent of manifestation.

Subordinate Units: When a work falling into one or more of the categories given in Work: creator corporate body of work involves a parent body and one of its subordinate units (with the subordinate unit responsible only for the preparation of the contents of the work), consider the parent body to be the creator corporate body of work. Consider making an additional authorized access point for the subordinate unit if named prominently.

Art Catalogs: Consider art exhibitions to be corporate bodies in their own right only if they recur under the same name (e.g., Biennale di Venezia, Documenta). For the remaining cases (the majority) in which the art exhibition itself is not a corporate body, consider other corporate bodies (e.g., museums or other bodies related to the event) as possible creators under these guidelines. Corporate bodies are considered to be creators for an art catalog if it meets both of the following conditions (whether the result of an exhibition or not):

1. A corporate body is responsible for originating, issuing, or causing the work to be issued.
2. All the works listed are held by the corporate body from which the catalog emanates.

Note that the presence of reproductions of the artists' works or reproductions and text about the artists or the artists' works is not a factor in choosing the corporate body as creator for the catalog when constructing the authorized access point to identify the work.

If a corporate body cannot be considered the creator corporate body of work, follow the instructions in Work: authorized access point for work to determine the authorized access point for the work.

LC/PCC practice: See the Metadata Guidance documentation: Descriptive Relationship elements and Relationship labels.

LC/PCC practice: Apply the option when the work deals with the body itself.

The words "administrative nature" indicate works dealing with the management or conduct of the affairs of the body itself, including works that describe the activities of the body either in general terms or for a particular period of time, e.g., minutes of meetings, reports of activities for a particular period.

Normally, such works are intended in the first instance for internal use, although they may be available to others. Some, particularly reports of activities, progress, etc., may be required by superior or related bodies. Other works, particularly general descriptions of objectives or activities, may be generally available for purposes of public relations. "Internal policy" is limited to policies formulated for the conduct of the affairs of the body itself. For works concerned with policies relating to topics of wider concern to a body, see next condition.

In the case of religious denominations and local churches, this category includes works that deal with the organization and government of the denomination or local church, e.g., The Book of Discipline of the United Methodist Church.

LC/PCC practice for Auction and Sales Catalogs: Apply the option for an auction catalog or a sales catalog. Consider the dealer, gallery, etc. to be the creator even though the dealer, gallery, etc. may have only temporary custody of the contents represented in the catalog. For monographs, make an additional access point for the person or body from whom the contents of the catalog emanated if the person or body is named in the chief source.

LC/PCC practice: Apply the option when it deals with those works that present official statements of position of a body on matters other than the affairs of the body itself.

LC/PCC practice for Consultants' Reports: Apply the option for the consultants' reports and consider the corporate body that hired a consultant actually preparing the work to be the creator if the hiring body takes the consultant's document and adopts it in some clear way that fits the category. One of the clearest ways for the hiring body to do this is for it to make explicit recommendations or policy statements of its own superimposed on the consultant's material (no matter that the original material is copied, even if verbatim). Another clear way is for the hiring body to represent as its very own the recommendations that originated with the consultant, perhaps even without adding any new material.

If the hiring body does not take the stand described above and simply passes on the material without position statements of its own, consider the person or persons responsible for the report to be the creator. If the consultant is a corporate body, test the case under Work: creator corporate body of work in relation to the consultant in the same way as was done in relation to the hiring body. If the work simply reports on a subject without making the consultant's own definite recommendations, it is most likely that the work will not fit any of the categories of Work: creator corporate body of work, and, therefore, no corporate body is considered the creator.

LC/PCC practice: See the Metadata Guidance documentation: Work: creator corporate body of work.

LC/PCC practice: Apply the option.

LC/PCC practice: This option may not be applied to any type of body other than those stated. Note the emphasis upon the collective aspect of the work. It must deal with the activities of many persons involved in a corporate body covered by the category, not with the activities of a single person.

LC/PCC practice: Apply the option only when the responsibility of a performing group goes beyond "mere performance, execution, etc." This means that the group must be responsible to a major degree for the artistic content of the work being performed. A typical example is an acting group that performs by means of improvisation. The group collectively "plans" the drama, that is, determines the broad outline of the plot, the nature of the characters, etc., in the absence of a written dialogue. The development of the drama proceeds entirely on the basis of improvised dialogue. The performance is recorded, and it is the recording that is being cataloged.

LC/PCC practice: Apply the option.

LC/PCC practice: Apply the option.

LC/PCC practice: Apply the option.

LC/PCC practice: Apply the option.

LC/PCC practice: Optionally, apply the instruction using a note.

LC/PCC practice: Record the element using a structured description. If possible, express the relationship using a relationship label, or a relationship label in combination with an identifier or IRI, as allowed by the metadata management system. Apply this policy statement when recording: 1) an authorized access point in a bibliographic record, 2) an authorized access point for a related entity in an authority record, or 3) a structured value that is not functioning as an access point. If the metadata management system does not permit recording a relationship label for the element, omit it.