LC-PCC policy statements for authorized access point for person

LC/PCC Core for authority records in the LC/NAF.

LC/PCC practice: Consult the PCC Post RDA Test Guidelines on the issues related to RDA and AACR2 authority records and their use in bibliographic records.

LC/PCC practice: Generally, do not change the authorized access point in an existing authority record coded "rda" that is fully established unless one or more of these conditions applies:

1. a date of death is added to an authorized access point that has an open date of birth, or a date of birth is added to an authorized access point that has only a date of death
2. the authorized access point must be changed to break a conflict with another authorized access point
3. an error in the authorized access point must be corrected (e.g., "1979-" instead of "1970-")
4. a person has requested a change to their authorized access point that can be accommodated by current cataloging instructions
5. there has been a change in cataloging instructions affecting the authorized access point.

On rare occasions, a person requests that the formulation of their authorized access point be changed (e.g., to remove a date of birth or a fuller form of name). LC and PCC should attempt to honor such requests by changing the appropriate fields in the record, and indicate in a note that the person's preference has been followed. For instructions on updating authorized access points on records that are not coded "rda" (e.g., AACR2 or AACR2-compatible) see the PCC Post RDA Test Guidelines.

LC/PCC practice: See the Metadata Guidance documentation: Persons.

LC/PCC practice: If an authorized form has been established in the LC/NACO Name Authority File, apply the option by recording that authorized form.

LC/PCC practice: If no authorized form has been established in the LC/NACO Authority file, apply the option by (1) establishing a value of Person: access point for person as the authorized form in the LC/NACO Name Authority file, and/or (2) Recording a value of Person: access point for person on a bibliographic record.

LC/PCC practice: Apply the option.

LC/PCC practice: Apply the option.

LC/PCC practice: If a person has changed his or her name, choose the latest name or form of name as the preferred name unless the earlier name is likely to persist as the name by which the person is better known. Change the Person: authorized access point for person in the existing description; do not create a new description. In contrast, if a person has more than one identity, create instead a separate description for each identity, linking the descriptions with Person: alternate identity of person and Person: real identity of person. See the Metadata Guidance documentation for more information.

LC/PCC practice: Apply the option.

LC/PCC practice: Do not apply the option.

LC/PCC practice: Apply the option.

LC/PCC practice: Omit the regularly or occasionally initialized part of the name from the value of Person: surname but retain it as part of the value of Person: preferred name of person as a whole, considering it part of the forenames, etc. Record the remaining surname first, followed by a comma and space, followed by the other parts of the name.

LC/PCC practice: Apply the option. Treat English as the language preferred by the agent who creates the metadata.

LC/PCC practice: Apply the option.

LC/PCC practice: Apply the option.

LC/PCC practice: Apply the option.

LC/PCC practice: Apply the option, including for a judge of the Scottish Court of Session that has a law term of rank beginning with Lord. If a name contains a term of rank in the United Kingdom peerage that includes a territorial designation, include the territorial designation as part of the name if it is an integral part of the term of rank. Omit the territorial designation as part of the name if it is not an integral part of the term of rank.

LC/PCC practice: Apply the option. Revise the authorized form established in the LC/NACO name authority file, if applicable.

LC/PCC practice: Do not apply the option. Omit the term of rank or nobility. Revise the authorized form established in the LC/NACO Name Authority File, if applicable.

LC/PCC practice: Apply the option. Revise the authorized form established in the LC/NACO name authority file, if applicable.

LC/PCC practice: Apply the option. If a person is commonly associated with a place of origin or domicile, an occupation, or other characteristics (in manifestations associated with the person or in reference sources), include these words or phrases as an integral part of the name. Precede such words or phrases by a comma.

LC/PCC practice: Apply the option in cases of doubt.

LC/PCC practice: Apply the option.

LC/PCC practice: Apply the option.

LC/PCC practice: Apply the option.

LC/PCC practice: Apply the option.

LC/PCC practice: Apply the option.

LC/PCC practice: Apply the option.

LC/PCC practice: Apply the option by recording the given name first, followed by a comma, followed by the term of address or title of position or office.

LC/PCC practice: Apply the option. Omit initial articles.

LC/PCC practice: Apply the option. Omit initial articles.

LC/PCC practice: Apply the option. When creating a new authority record for a person, and there are no additions readily available to differentiate the access point in the new authority record, make an addition to the existing authorized access point.

LC/PCC practice: Apply the option if specifically required by policy or the metadata system, as stated in the Metadata Guidance documentation.

LC/PCC practice: Do not apply the option.