LC-PCC policy statements for Describing a work

LC/PCC practice: Cataloger's judgment.

LC/PCC practice: Cataloger's judgment.

LC/PCC practice: Cataloger's judgment.

LC/PCC practice: Do not apply the option.

LC/PCC practice: Cataloger's judgment.

LC/PCC practice: Cataloger's judgment. See Metadata Guidance documents for LC/PCC requirements for recording certain categories of relationship elements in metadata description sets.

LC/PCC practice: Cataloger's judgment.

LC/PCC practice: Cataloger's judgment. See Metadata Guidance documents for LC/PCC requirements for recording certain categories of relationship elements in metadata description sets.

LC/PCC practice: Cataloger's judgment.

LC/PCC practice: Cataloger's judgment. See Metadata Guidance documents for LC/PCC requirements for recording certain categories of relationship elements in metadata description sets.

LC/PCC practice: Cataloger's judgment.

LC/PCC practice: Cataloger's judgment. See Metadata Guidance documents for LC/PCC requirements for recording certain categories of relationship elements in metadata description sets.

LC/PCC practice: Cataloger's judgment.

LC/PCC practice: Cataloger's judgment. See Metadata Guidance documents for LC/PCC requirements for recording certain categories of relationship elements in metadata description sets.

LC/PCC practice: Cataloger's judgment.

LC/PCC practice: Cataloger's judgment. See Metadata Guidance documents for LC/PCC requirements for recording certain categories of relationship elements in metadata description sets.

LC/PCC practice: Cataloger's judgment for augmenting or parallel content. For a collection aggregate, identify the content in an informal or formal contents note in the Manifestation: note on manifestation. Optionally, also identify augmenting content in an informal or formal contents note. See Manifestation: note on manifestation.

LC/PCC practice: Cataloger's judgment. See Metadata Guidance documents for LC/PCC requirements for recording certain categories of relationship elements in metadata description sets.

LC/PCC practice: In most cases, do not use this element for separable analytics (such as a monographic series with individual volumes) if the analytics are cataloged separately.

PCC practice: If separable analytics (such as a monographic series with individual volumes) are not cataloged separately, this element may be used to relate the record for the series to the individual works using a value of Work: authorized access point for work.

PCC practice: Apply the option for a subseries when a new description is created by the appearance or disappearance of a main series title proper. For other cases, use judgment in applying the option.

LC/PCC practice: Cataloger's judgment.

LC practice: Do not apply the option.

PCC practice: Do not apply the option. Create instead an access point identifying the issue that includes the title of the successive aggregating work and the numeric and/or chronological designation of the issue.

PCC practice: Apply the option.

LC/PCC practice: Electronic resources. If the resource was/is published in print, make the decision to catalog the electronic resource as a serial, integrating work, or monograph based on the electronic resource itself, not on how it was issued in print. Information about the extension plan or planned type of issuance may be given in the resource's "read me" files, etc.

1. Catalog as a serial:
   1. Remote access resource: a resource having material added as discrete, usually numbered issues (an "issue" can consist of a single article). The resource might contain a listing of back volumes, back issues, images of journal covers for sequential issues; only current issue may be available as a separate issue.
   2. Direct access resource: a resource whose carrier is issued successively (this situation is analogous to a print serial whose latest volume supersedes any earlier volumes). Note that such resources can be mounted on networks such that the successive issuance of the carrier is not observable to the cataloger or end user; when contributing cataloging in a shared environment (e.g., bibliographic utility), the record should reflect the carrier and mode of issuance as published.
2. Catalog as an integrating work:
   1. Remote access resource: a resource having material added, changed, or deleted via updates that do not remain discrete (e.g., might contain articles from more than one journal).
   2. Direct access resource: no direct access resource can be issued as an integrating work (assumption that would be changed if proven incorrect).
3. Catalog as a monograph: Remote or direct access resource: a resource complete in one part or intended to be complete in a finite number of parts, including those resources that are corrected via "errata" information.

LC/PCC practice: Resources issued in loose-leaf format. When deciding to catalog a bibliographic resource issued in loose-leaf format as a serial, an integrating work, or a monograph, make the decision based on the extension plan or mode of issuance of the primary component. If there is a stated frequency, determine if the frequency applies to the primary component or to any updates.

1. Catalog as a serial:
   1. Resource otherwise meeting definition of a serial whose issues remain discrete even though they are to be stored in a binder (as successive sections in the binder or subdivided/filed into separate sections in the binder).
   2. Resource whose binders are issued successively even though the contents filed into each binder may be updated in integrating fashion until the next binder is issued.
2. Catalog as an integrating work: Resource consisting of a binder or binders in which pages are added, removed, or replaced until the next edition of the resource is published or until complete.
3. Catalog as a monograph: Resource complete as issued or intended to be complete in a finite number of parts

LC/PCC practice: Republications

1. Republication of a serial: In most cases, catalog a republication of a serial as a serial. However, catalog the following as a monograph:
   1. a republication of a single issue or a limited number of issues
   2. a collection of bibliographically unrelated serials or articles.
2. Republication of a monograph: Catalog as a monograph.
3. Republication of an integrating work: Catalog as a monograph or as an integrating work based on the type of issuance or extension plan of the republication.

LC/PCC practice: See the Metadata Guidance documentation: Basic Cataloging Decisions.

LC/PCC practice: Do not apply the option unless specifically required by policy or the metadata system. Refer to the Metadata Guidance for further instructions.

LC/PCC practice: Apply the option.

LC/PCC practice: Apply the option for changes to frequency, production, publication, distribution, and manufacture statements in a Work: note on work when changes have been numerous or when circumstances do not allow for coherent statements.

LC/PCC practice: Apply the option for additional frequency, production, publication, distribution, and manufacture statements when recording changes to those statements unless changes are numerous.

LC/PCC practice: Extension plan: integrating work. In case of doubt about mode of issuance or extension plan, apply the following guidelines:

1. If the decision has been narrowed down to serial vs. integrating work and the resource has wording that refers to "edition," determine if that wording represents a numeric designation or an edition statement. If it is a numeric designation, catalog the resource as a serial; if it is an edition statement, catalog it as an integrating work.
2. If the decision has been narrowed down to a monograph vs. integrating work, catalog the resource as an integrating work if there is a likelihood the resource will be updated (i.e., assume the updates will not be discrete); catalog as a monograph if there is no indication that the resource will ever be updated.

For instructions on the number of records to create for loose-leaf services, see Work: Diachronic work. Characteristics of the plan option.

LC/PCC practice: Do not apply the option unless specifically required by policy or the metadata system. Refer to the Metadata Guidance for further instructions.

LC/PCC practice: Do not apply the option unless specifically required by policy or the metadata system. Refer to the Metadata Guidance for further instructions.

LC/PCC practice: Reproductions of serials and resources that exhibit characteristics of serials, such as successive issues, numbering, and frequency, but whose duration is limited, such as newsletters of events, should be treated as successive works with a successive determinate plan.

LC/PCC practice: Apply the option if specifically required by policy or the metadata system, as stated in the Metadata Guidance documentation.

LC/PCC practice: Do not apply the option unless specifically required by policy or the metadata system. Refer to the Metadata Guidance for further instructions.

LC/PCC practice: Mode of issuance or extension plan: monograph vs. serial. If the resource to be cataloged and/or other bibliographic records in the database indicate that the resource has been or will be published in more than one part that will remain discrete or be published more than once, consider the combination of characteristics below in deciding whether to catalog the resource as a single part/multipart monograph or as a serial.

1. Frequency of publication
   1. If the resource has a stated frequency of publication (in the title proper, in the preface, etc.), catalog as a serial.
   2. If the resource is published in new editions, catalog as a serial if the frequency of the editions is one to two years; give greater consideration to continuing to catalog as monographs if the editions are published three or more years apart.
2. Presence and type of numbering. Although the presence of numbering is no longer part of the definition of a serial, most serials except for unnumbered monographic series will have numeric, alphabetic, and/or chronological designations.
   1. If the resource has a numeric/alphabetic (e.g., volume 1; tome 3; Heft A) or chronological designation (e.g., 2001; June 2002; 2002-1) in the title proper or elsewhere in the resource and it is likely that the resource has a successive indeterminate plan, catalog as a serial.
   2. If the resource has acquired a numeric, alphabetic, or chronological designation after the first issue, recatalog as a serial.
   3. If the resource is published in frequent editions, it must have a designation (e.g., date, numeric edition statement) that could be used as numbering in order to be cataloged as a serial.
3. Likelihood of a successive indeterminate plan. If the resource indicates that there is successive indeterminate plan, catalog as a serial. If the resource doesn't have such information, assume that a resource that has either of the following characteristics is a serial if it also meets the criteria given above for frequency and numbering.
   1. The title proper implies a successive indeterminate plan. If the title proper includes words that imply a successive indeterminate plan (e.g., "Advances in ...;" "Developments in ...;" "Progress in ..."), catalog as a serial. If the issues also have analyzable titles, analyze the issues.
   2. A subscription can be placed for the resource

For instructions on limited duration serials, see Guidance: Resource description. Describing a successive work.

LC/PCC practice: Supplements. If the supplement can be used independently from the main resource, create a separate bibliographic record for it based on its extension plan or type of issuance. For other situations, record a about the supplement on the record for the main resource. Do not catalog a dependent supplement as a serial just because it has a stated frequency (e.g., an annual supplement to a monograph).

LC/PCC practice: Change in cataloging decision: monograph/serial. If there are one or more monograph bibliographic records in the catalog for editions of a resource and another edition is received, determine if the resource should be cataloged as a serial to save the time of continuing to prepare separate monograph records. If the resource is a conference publication, see instructions in the policy statement on "Conference publications" above. Otherwise, consider the following aspects when making the decision to recatalog as a serial:

1. the resource should have a designation (e.g., date, numeric edition statement) that could be used as numbering;
2. the frequency of the editions is one to two years (give greater consideration to continuing to catalog as monographs if the editions are published three or more years apart).

LC practice: Conference publications. Conference publications typically consist of the minutes, proceedings, etc., of a regularly-held meeting of one or more corporate bodies or are publications that contain the proceedings, etc., of ongoing topical conferences, symposia, or colloquia.

1. Catalog as serials ongoing conference publications that are being cataloged for the first time, unless they are covered by the exclusions listed in the next paragraph. Consider a conference publication to be “ongoing” if words such as “first” or “annual” appear in conjunction with the name of the conference or the title of the publication or if multiple successive issues show that the publication is continuing in nature.
2. Catalog as monographs those conference publications that are not ongoing or that:
   1. have a title unique to each issue appearing on the preferred source of information (such unique titles are usually dedicated to a particular topic and vary from issue to issue and conference to conference; use judgment when determining if thematic or slogan-like phrases constitute unique titles and, therefore, warrant monographic treatment) and/or
   2. are issued as part of a numbered series.

Once the decision to catalog as a monograph or as a serial is determined (based on the first or earliest issue of a conference publication), prefer to retain that decision. When there is a change in the authorized access point for a conference publication cataloged as a serial, consider the publication to be “new” and decide whether to catalog it as a monograph or as a serial according to the above criteria.

LC practice: Printed travel guides. When deciding whether to catalog a printed travel guide as a serial or as a monograph and there is no information about the likelihood of a successive indeterminate plan, apply the following guidelines:

1. In most cases, catalog a travel guide as a serial if it is general in scope because such guides usually have a successive indeterminate plan. "General in scope" means the guide contains a variety of current information, e.g., about where to go, where to stay, and what to do. Apply this policy to state, region, or country guides for the United States, to region or country guides for other countries, and to guides for major cities. If a numeric or chronological designation is not available, supply a chronological designation based on the Manifestation: date of publication or Manifestation: copyright date.
2. In case of doubt, catalog as a monograph.

LC practice: Certain other printed resources. After determining that the printed bibliographic resource is published in successive parts, and there is no information that the resource will have a successive determinate plan, and it isn't one of the resources noted in the policy statements above, in most cases follow the decision to catalog as a monograph or as a serial for the specific categories in the two lists below. If the printed resource isn't represented by one of the categories below, catalog as a serial.

1. Catalog as monographs:
   • books "issued in parts" (fascicles)
   • cartographic materials
   • censuses
   • encyclopedias
   • hearings
   • publications of five-year plans
2. Catalog as serials:
   • alumni directories
   • college catalogs
   • court reports
   • sales/auction catalogs
   • session laws

LC/PCC practice: Apply the option if specifically required by policy or the metadata system, as stated in the Metadata Guidance documentation.

LC/PCC practice: See the Metadata Guidance documentation: Basic Cataloging Decisions.

LC/PCC practice: Cataloger's judgment.

LC/PCC practice: Cataloger's judgment.